Selectman Brown opened the meeting at 5:08 p.m.

In attendance: Selectman John C. Brayshaw, Selectman Allen C. Brown and Selectman Peter St. James.

Recorder of the minutes is Mary Whalen.

Selectman Brown made the motion to appoint Selectman Brayshaw as Chairman of the Board. Selectman St. James seconded the motion. All were in favor. The motion passed.

Martha Mical met with the Selectmen for approval to a supplemental regarding a previous intent-to-cut. The Selectmen then signed a Warrant for the Collection of Yield Taxes, and two current-use penalties. A proposal to make a change to the current-use penalty from equalized assessed value to assessed value or actual sale price was presented to the Selectmen for their review. The Assessing Clerk recommended the change due to the increase in sale prices. All penalties received from current-use are forwarded to the Conservation Commission.

Mr. Bjork asked what the average difference is for a $10,000.00 assessed lot of land. The Assessing Clerk explained that land has doubled in selling price.

Selectman Brown made a motion to accept the change to the means of calculating the current-use penalty from equalized assessed value to assessed value/actual sale price. Selectman St. James seconded the motion. All were in favor. The motion passed. The Selectmen proceeded to sign two current-use penalties, an intent-to-cut, a Veterans Exemption, two intents-to-excavate. Selectman Brown explained that the Planning Board Chairperson spoke to Selectman Brown in regards to grandfathered gravel pits. The gravel pits that are presented on the Intents to Excavate have been operating for the required amount of time to be considered grandfathered. There is a submittal date of April 1 that requires information on grandfathered gravel pits. The Assessing Clerk is recommending that the Selectmen approve the two intents to excavate that are before them now, followed by a letter from the Selectmen to the Planning Board requesting stipulations that will need to be met before applying for an Intent to Excavate in 2005. The Assessing Clerk recommended not changing the rules in mid stream due to the April 1 deadline. The Selectmen signed two applications for current-use.

Paul Fouliard met with the Selectmen, the disposal of glass was discussed. Mr. Fouliard stated that using the New London pilot program could prove costly to the Town. There has been money budgeted for the pilot program. Instead, Mr. Fouliard would like to see a site designated at the Transfer Station and begin our own pilot program. Mr. Fouliard commented that there was three acres approved for his use last year by the Selectmen. The Selectmen did not have recollection of that approval. The secretary will research the meeting minutes. Mr. Fouliard stated that an area amounting to 40 x 60 x 8 feet tall would be needed to meet the requirements for Northeast Recycle Recovery Association. A company in Maine would then come, once a year, to the Transfer Station to crush the glass leaving a useable product. The Town would also charge $10 per ton to any other town that participates in the program (it is not known how many towns would participate). Warner’s only cost would be their share for the tonnage at $10 per ton (approx. $600.00 for the year). Mr. Fouliard stated that for the pilot program in New London, it would cost $200.00 per trip, if Naughton were used, every six weeks, plus $10 per ton. Selectman Brown stated that the original figure given by Mr. Fouliard was $2,500.00, which was budgeted for the New London pilot program. Mr. Fouliard explained that he had figured the cost incorrectly, it should have been figured by yards not tonnage. Selectman Brayshaw commented that the State would need to be contacted regarding the land beyond the fence and recognizes the Transfer Station as a revenue-generating department. Different options were discussed for stockpiling the glass, either a 40-yard container or a pit. Mr. Fouliard will return to the Board with a preliminary plan on how to begin generating revenue keeping within all the guidelines from DES. Mr. Fouliard asked about using some town land that is located behind the sand shed. The Selectmen would need to contact the Director of Public Works. Mr. Fouliard asked the Board to consider establishing an enterprise account to be used against the next budget year. Mr. Fouliard presented a purchase order amounting to $1,072.00 for the repair of piping that has a heat line that runs inside the pipe. The Finance Director recommended paying for the repair out of the Contingency Fund due to the Transfer Station’s budget being so constricted. Selectman Brown made the motion to have the pipes repaired as soon as possible. Selectman St. James seconded the motion. All were in favor. The motion passed. The available attendant position was discussed. The position will consist of 30 hours. The Board voiced a concern regarding the labor hours and that they should not creep to a point where benefits would be required.

Charlie Albano met with the Selectmen to go over the status of the Riverwalk project. The pavilion is up, 20% of the river walk is complete the girl’s softball field is complete, and the baseball field is near completion. The first invoice for State/Federal funds needs the Selectmen’s signature in order to receive payment. Mr. Albano reviewed all the necessary documents for the Selectmen to sign. Mr. Albano explained the plans for the basketball court and skateboard court. The current skateboard area will become the basketball court. Bids for new construction on the Skateboard Park will go out within the next few weeks. Bids for a chain link fence for the backstop will also be going out.

Ed Mical met with the Selectmen to inform them that Emergency Management has been approved for a grant amounting to $1,050.00 to be spent of two Emergency Management exercises between now and the end of September of 2004. Selectman Brown made the motion to sign the application for the grant money that will support Emergency Management exercises. Selectman St. James seconded the motion. All were in favor. The Selectman also signed three applications (one for Homeland I, two for Homeland II) that will be forwarded to the State for approval for communications equipment (one digital radio for Emergency Management, three for the Police Department). Emergency Management will use the radio for communication with the Police and Fire Departments and also for activation of the Emergency Operations Center as well as day to day operations with the Towns different departments.

Wendy Pinkham met with the Selectmen and presented the paperwork for the $500,000.00 note (Lake Sunapee Bank) that was approved at Town Meeting. The Selectmen proceeded to sign in all the appropriate places.

Marianne Howlett met with the Selectmen with a list of parcels that may be deeded; there is a May 10, 2004 deadline. The Board signed a contract with Goulet Computer Consultants for the 2003 mortgage lien research. The cost is the same as last year ($13.00 per parcel).

A CPR and AED training program for Town employees will take place on April 7 & 8, 2004 from 7:00 p.m. to 9:00 p.m.

The Selectmen reviewed a semi-annual lift inspection contract with NH Elevator. Selectman Brown made the motion to accept the semi-annual limited program for $395.00 total annual fee. Selectman St. James seconded the motion. All were in favor. The motion passed. An annual inspection is included in the contract. The contract was signed by the Board and will be processed.

The Selectmen will forward a letter to the Town of Hopkinton explaining that the voters did not approve the $17,000.00 reimbursement for a land purchase adjacent to the Hopkinton/Webster Landfill.

The Selectmen signed appointment terms for the Police Department. Selectman Brown made a motion to appoint the following officers to the Police Department, Ken Klinedinst, Ronald Carter, John Brooks, Scott Leppard, and William Chandler. Mr. Klinedinst is the only part-time officer. Selectman St. James seconded the motion. All were in favor. The motion passed.

Chairman Brayshaw made the motion to accept the appointment of Barbara Chellis as Overseer of Public Welfare. Selectman St. James seconded the motion. All were in favor. The motion passed.

Selectman Brown suggested drafting a letter of recommendation to all Boards/Committee regarding lines of communication (i.e.: Chairman & Co-Chairman). The Selectmen are recommending only one Chairperson per Board/Committee.

Chairman Brayshaw made the motion to re-appoint Mark Lennon as a full-time member to the Planning Board. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to re-appoint Derek Pershouse as a full-time member to the Planning Board. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to re-appoint Phil Reeder as a full-time member to the Planning Board. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to re-appoint Martha Thoits and Evelyn Joss as full-time members to the Zoning Board. Selectman St. James seconded the motion. All were favor.

Chairman Brayshaw made the motion to appoint John Dabuliewicz as a full-time member to the Conservation Commission. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to appoint Sarah Allen as a full-time member to the Conservation Commission. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to appoint Jim Hume as an alternate member to the Conservation Commission. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made the motion to appoint Emmit Bean Jr. as Deputy Forest Fire Warden. Selectman Brown seconded the motion. All were in favor.

Department Heads will be meeting with the Selectmen on the first Tuesday of every month beginning April 6, 2004.

Selectman Brown made the motion to abate all fees pertaining to the Lot Line Adjustment in regards to the Cutter property (gravel pit). Selectman St. James seconded the motion. All were in favor.

The State reported to the Selectmen’s office a patch of snow that runs along Route 103 bordering the buffalo farm that looks questionable. Health Officer, Charles Durgin was called and will be submitting samples to the State for testing.

The Selectmen reviewed a draft of a "maintenance request form" that will be instituted for all departments to fill out and return to the Selectmen’s office where the Maintenance Technician would pick up on a weekly basis. The form will then be returned to the Selectmen’s office upon completion. Selectman Brown made the motion to provide the Maintenance Technician with a pager. Selectman St. James seconded the motion. All were in favor.

The Selectmen discussed changing the keys to the inner Selectmen’s Office. Chairman Brayshaw made the motion to move all employee records, files, and building permits to the inner office along with a key change. Selectman Brown seconded the motion. All were in favor. Keys will be distributed to the Selectmen and secretary only.

Selectman Brown made the motion to re-instate a cell phone for Chairman Brayshaw. Selectman St. James seconded the motion. All were in favor.

The Selectmen discussed pursuing a new phone system for the Town Hall offices. The Selectmen will obtain quotes for systems before a final decision is made.

The Selectmen will be soliciting volunteers for the Martin Building Redevelopment Committee. The Selectmen reviewed a letter of intent from Christopher Closs, which secures a 12-month renewable purchase option with the Town of Warner. Selectman Brown made the motion to proceed and sign the letter of intent. Selectman St. James seconded the motion. All were in favor. Selectman Brown recommended using plywood either from the established fund or from the Transfer Station to begin sealing the windows.

Judith Rogers met with the Selectmen to pick a tiebreaker for a vacant position in the Trustee of the Trust Funds. The write-ins were Jere Henley, Cynthia Dabrowski, Chris Perkins, Robert Gainor, Derek Bridgewater, Richard Cutting and Gerald Courser. Cynthia Dabrowski was picked from the hat.

Barbara Annis requested that the Board not sign any excavation permits until the difference between the excavation permit and permit to excavate is clarified. The Assessing Clerk works from RSA 72, the Planning Board works from RSA 155. The Selectmen had previously (5:00 p.m.) reviewed Intents to Excavate with the Assessing Clerk, a request to the Planning Board from the Selectmen to address a grandfathered gravel pits and stipulations to be met for 2005.. Barbara Annis noted that on the form #5 & #6 pertain to the Planning Board. On one gravel pit (Nickerson) the Selectmen approved clearance. The Planning Board is concerned about reclamation of gravel pits. Further discussion resulted in putting a hold on the intents that were signed.

Residents have approached Selectman St. James on Couchtown Road regarding the speed limit. The Police Department will be increasing patrols on a revolving basis.

The Selectmen reviewed correspondence.

The Selectmen will send a notice of decision to the Zoning Board for clarification on pool setbacks. Currently, building setbacks have been applied.

The Selectmen approved six building permits. Selectman Brown made the motion to abate the building permit fees for Judith Rogers. Selectman St. James seconded the motion. All were in favor.

Motion to adjourn at 10:00 p.m.

Board of Selectmen

John C. Brayshaw – Chairman

Allen C. Brown

Peter St. James