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Warner Board of Selectmen Meeting Minutes Tuesday, Chairman Hartman opened the public session
at In Attendance:
Selectman David E. Hartman – Chairman, Selectman David Karrick,
Jr., Selectman Town Administrator – Laura Buono Others present: Allan Brown – Director
of Public Works, Fire Chief – Richard Brown, Ed
Mical, Martha Mical, Alan Piroso 1. Director of Public Works – Project Update Selectman East Roby Project - Mr. Brown said he contacted Public Service of NH
three months ago and finally met with them about Nevins Easement – Mr. Brown said he provided verbiage to the Town
Administrator for an easement that is needed for Neal Nevins.
This information will become part of the deed for the park area
project next to Mainstreet Bookends. Hydrant – Selectman Safe Routes to School – Selectman Martha Mical commented that if the
intersection is closed at Roslyn and Route 103 there will then be only
one exit route from Ed Mical asked if there will be enough
money available to complete this project as well as Selectman Selectman Karrick moved
to approve the contract presented by Weaver Bros. Construction for
construction on Selectman Road Clean-up – Selectman Carson asked when the road clean-up is
scheduled. Mr. Brown said
early May. 2. Fire Department Bids - Pumper The Town Administrator said two bids were
received, one by mail the other was delivered to the Fire Chief.
The Chief also said that he received a verbal from Greenwood
Emergency Vehicles; they said they could not supply a bid because they
do not deal in plastic. The
five companies that were solicited for bids were Valley Fire Equipment
in Chairman Hartman read the received bids: Valley Transportation from Rosenbower $299,690 with a note saying if
the chassis is paid for upon arrival at the plant in o
Electric pump primer instead of an air primer o
1,600 model foam throw system of a 2001 model (2001 is a
larger capacity) o
Integral foam tank versus separate foam tank.
Integral tanks could leak into the main water tank. o
Stainless steal pump versus aluminum is prone to cracking
and breaking. o
Aluminum hose bed cover versus plastic o
No inner liner fenders versus fender liners to keep the
inner wheel free from corrosion o
Top of the compartment is diamond plate versus all poly
body. This is harder to
repair and is more prone to leaks and corrosion. o
Some of the plastic is 3/8 instead of ½ inch thick o
Compartment modules versus unionized construction.
The compartments are built as separate modules instead of being
part of the tank. o
Formed steel sub-frame bolted versus aluminum sub-frame
welded which will create extra corrosion on the steel sub-frame. o
L-bracket compartment supports versus straight across;
straight across are much stronger. o
One light per compartment versus strip lighting in each
compartment. o
Engine meets the 2007 emission control standards not the
2010 standards. Selectman
Karrick asked if this is legal. Mr.
Brown does not think it is legal. Chairman
Hartman asked if Valley’s meets the 2010 standards.
Mr. Brown said Valley meets everything as far as he is concerned.
He said Valley will build the truck; they are not going to come
up with one that has been built years ago.
Selectman Karrick confirmed that Rosenbower is not building to
the specs that were requested. Mr.
Brown said yes and no. He
said that he did not spell out 100% of everything and feels if
Rosenbower spec’d the same vehicle as Valley their price would be
comparable to Valley. o
Fiberglass reinforced palmoner versus pure poly-urethane.
Mr. Brown said it is easier to repair the poly-urethane and more
durable. o
Steel wheels versus aluminum wheels. o
No 6” valve on the front suction or behind the two side
suctions, there is on the Valley truck. o
No push up lights to light up an area. o
No brow light. o
No allowance for flashlight, radio or thermal imaging
charging. o
No cab spot light. o
No compartment shelves or rolls out trays. o
No SCBA cylinders. The
Town Administrator said some of these items sound like they should be
standard items. Mr. Brown
said the SCBA extra cylinder storage is not standard; it’s a good item
to have. Selectman Karrick
asked if these items are included in the Valley quote.
Mr. Brown said yes. o
No orange traffic cones. o
No money for installing and programming the radios.
Selectman Karrick asked what the cost would be.
Mr. Brown said $400 to $500. o
No provisions for mounting any tools in the compartments. o
No trade in allowance.
Valley has offered $3,000 for the old one. The Town Administrator said the optional
items listed in Valley’s quote amount to about $49K.
When that cost is removed from Valley’s bid the price becomes
more comparable to Rosenbower. Mr. Brown said he would like to purchase a
truck that will last 25 years. He
said the Town of Fire Department member Alan Piroso said a
truck committee at the Fire Department has worked on this for a number
of years, the Fire Department has faith in Valley Transportation.
Valley’s service is outstanding as well as their quality.
Selectman Chairman Hartman asked the attending Fire
Department personnel if they have any other information to consider.
Fire Department member Ed Mical added there was a recent incident with
the rescue vehicle. Valley
Transportation repaired the vehicle within two weeks.
Another member added that Valley Transportation services the
vehicles 24/7. Having a
vehicle serviced out of State is another added expense. Chairman Hartman asked the Board if they
wish to further review the bids. Selectman
Selectman Karrick moved
to accept the bid from Valley Transportation for the pumper in the
amount of $372,541. Selectman
The Town Administrator has contacted
financing banks for the Selectmen to consider such as 3. Town Hall Roof Maintenance Technician Ed Mical met with
Therrien Roofing Co. from The Town Administrator said the cost
during the budget process is $52,648; there is an additional cost for
snow guards that will help curtail the substantial snow that falls from
the roof. Selectman Mr. Mical explained about the snow guards.
Therrien Roofing quoted 3 rows of snow guards in the amount of
$10, 500. The snow guards
will break the snow up so there will not be large volumes of snow
falling at once. The
snow guards would be installed during the roof repairs.
The Town Administrator explained that $50K was approved at Town
Meeting and there is another $7K in the Capital Reserve for the roof.
If the Board wishes to add the guards to the roof an additional
$6,500 could be taken from the Town Hall Building Improvement Capital
Reserve Fund. Chairman Hartman spoke about the bidding
process that was completed prior to the first phase.
The Town learned that there are not many roofing companies that
deal with slate. He said
when Selectman Richard Cook was on the Board he researched and provided
another source but the source could not compete with Therrien.
Chairman Hartman said Therrien Roofing has been available and
satisfactorily has been able to complete the work.
In the past Therrien has been very receptive to any repairs that
have been needed. Selectman Karrick moved
to accept A.W. Therrien to complete the slate replacement on the Town
Hall roof as well as installing snow guards (area #2) totaling $63,146.
Selectman 4. Assessing Clerk Assessing Clerk Martha Mical presented
several documents requiring the Selectmen’s signature: o
Elderly Requalification o
Timber Tax Warrant o
Request to abate the Timber Tax bill for Paul &
Kimberly Gannon in the amount of $1,923.48.
The first bill was billed incorrectly a second bill will be sent
with the correct figures. 5. Revaluation The Selectmen will be meeting with Cross
Country Appraisers before the informal reviews are scheduled.
During this meeting the Selectmen will be asking questions
regarding the final report and the final review process. 6. Angela Tarlton – Battle of the Bands Angela Tarlton first apologized to the
Board for not coming before them sooner in regards to a 7. Administrator’s Report Historical Society – The Historical Society has received
permission from Jere Henley to use his property for the tent during the
Tory Hill Readers Series. Mr.
Henley is also checking on their insurance for the event.
100th Anniversary – The Town Administrator spoke
to Rebecca Courser, Executive Director of the Historical Society with
regard to the Town planning something, hopefully with the assistance of
the Historical Society, for the 100th anniversary of the Town
Hall and the Trustees of Trust Funds – The Trustees of Trust Funds have
appointed Stephen Trostorff as the new Treasurer of the Trustees.
Due to that, the bank is requiring a letter from the Selectmen
stating that he is now a signor on all accounts in the control of the
Trustees. The Town
Administrator created the letter for the Selectmen’s signature. Hydrant Replacement – The Town has received notification
that the insurance company will be sending a check in the amount of
$2,400 for the hydrant replacement at the post office.
The Town Administrator has asked Warner Village Water
District’s Administrative Assistant, Peg McLaughlin for an update as
to if or when the hydrant will be put in.
Selectman Newsletter – The newsletter was sent to the printer today
and should be going out to residents by the end of this week. Police Cruiser (SUV) – The insurance adjuster took a look
at the damage done to the police SUV last week and discussed the
estimate given to the Town from Hillsboro Ford.
The original estimate was $9,423.88 which included 55 hours of
labor. The insurance adjuster questioned the amount of time allocated
for the repair and because of that, the labor hours were reduced to 35.8
for a new total for the repair of $7,299.91.
Of that amount, the Town is responsible for $1,000.
Police Officer Position – The advertisement to fill the
police officer position will be placed out this week in the Concord
Monitor, Building Inspector Position – The Selectmen‘s office
received a few more inquiries on the building inspector position with
two individuals taking employment applications to fill out.
The Town Administrator will be reviewing all applications that
come in and begin scheduling interviews next week.
Compensation still needs to be determined by the Selectmen.
Selectman Audit – Audit began on this date.
The Selectmen are welcome to speak to the auditor’s about their
process. FEMA – The Selectmen’s office has received a couple of
FEMA checks. One check
received totals just under $70K of State matching funds for projects in
2006 and 2007. Discretionary Preservation Easement - The Selectmen have
received the necessary information.
Scoring for the easement will take place at the May 11th
Selectmen’s meeting. Census – The Town of 8. Almoners of the Foster and Currier Funds – Resignation Allan N. Brown ran for and was elected an
Almoner during the March 2010 election.
A prior Almoner who had continued interest did not run for
reelection because he missed the sign up deadline.
Knowing the previous Almoner (Jere Henley) still had an interest;
Mr. Brown submitted his resignation to the Board of Selectmen.
Mr. Henley has 9 years experience and Mr. Brown feels Mr. Henley
is the better candidate for this position.
Selectman 9. Consent Agenda Selectman Karrick moved
to approve the Consent Agenda for April 6, 2010: o
Notice of Intent to Cut: Map 4 o
Intent-to-Excavate: Map 3 Map 3 o
Timber Tax Warrant o
Vehicle registration refund in the amount of $9.00 o
Building Permit Map 10 o
Four Elderly Exemption Re-qualifications, of those only
three qualified. Selectman Selectman Karrick moved to authorize the
Selectmen to sign manifests and order the Treasurer to sign Payroll
Check number 426 - 455 (includes 12 direct deposit stubs) in the amount
of $32,360.80 and Accounts Payable check numbers 44314 - 44321 in the
amount of $ 42,361.47. Selectman
11. Selectmen’s Objectives o
Personnel Policy – slight progress o
Purchasing Policy – The Town Administrator is
recommending some changes in the wording.
She has spoken with two departments so far; they believed bids
were required for any purchase of $5K.
The Director of Public Works was not pleased with the wording
that stated it was unlawful to go against policy.
The Town Administrator will speak with the remaining Department
Heads and forward any comments to the Board. o
The Town Administrator will finish typing up what the
Board had discussed during a work session for the Human Resource Policy. o
Selectman o
Contact previous members of the Road Committee and see if
they are interested in reconvening. 12. Other Selectmen’s Business Selectman Chairman Hartman reported that the
Planning Board will be developing a formal request to the Board of
Selectmen asking the Selectmen if they wish the Planning Board to
continue their efforts to make traffic improvement at Exit 9.
Chairman Hartman explained that a past Board of Selectmen asked
the Planning Board to look at the traffic situation at Exit 9.
Chairman Hartman also reported that he will attend the final
membership of Hopkinton and Webster in the Concord Regional Co-op. Selectman Karrick reported that the Nancy
Sibley Advisors will be meeting on April 7th and Parks &
Rec April 8th. A Budget Committee organizational meeting
is scheduled for April 26th. The Town Administrator reported the
Selectmen’s office received a letter from the Department of
Environmental Services concurring that Mr. Alosa ((Map 26 Lot 20) needed
various permits as was recommended by the Town.
The Cease & Desist on the property remains until an approved
building permit is granted. Ed Mical reported that he was elected as
Chairman to the Capital Improvements Plan Committee.
Mr. Mical will attend the Selectmen’s meeting for further
discussion. Selectman 14.
Adjournment At 8:53 p.m. a motion was made to adjourn. Board of Selectmen David E. Hartman - Chairman Respectfully submitted, Mary Whalen Recording Secretary
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