Chairman Brayshaw opened the meeting at 5:30 p.m.

In attendance: Selectman John C. Brayshaw – Chairman, Selectman Allen C. Brown and Selectman Peter St. James.

Recorder of the minutes is Mary Whalen.

Chairman Brayshaw made the motion to go into non-public session per RSA 91-A: 3 II (a) matters that deal with compensation for public employees. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made a motion to close the non-public session and to re-open the public session. Selectman Brown seconded the motion. All were in favor. Chairman Brayshaw made a motion to seal the minutes. Selectman St. James seconded the motion. All were in favor.

Bob Egan met with the Selectmen regarding the up coming vacancy for a Building Inspector. The position has yet to be formally noticed. Mr. Egan does not have any formal building experience only his own personal experience. Chairman Brayshaw explained the office process for the position, the pay structure, and the application process.

Phil Lord and Pete Newman representing the Water Precinct met with the Selectmen to discuss a repair to a water main. The cost of the repair amounts to $1,758.25. There was a breakage in a line located on Route 103 and North Road. The breakage resulted from a previous repair completed by the State Department of Transportation and the Warner Highway crew. The Water Precinct has repaired the line and is requesting payment for the repair from the Town. Mr. Lord presented an explanation from the State regarding the original repair; also billing statements from Mr. Tim Allen and Henniker Septic were submitted for the Board’s review. The Selectmen discussed having the Finance Director research the activities leading up to the line break, and also contacting the State for retribution. Chairman Brayshaw made a motion to move ahead and compensate Tim Allen and Henniker Septic for the line repair at Exit 9 subdivision. The unexpected expense will be drawn from the Contingency Line. Chairman Brayshaw will research with the Finance Director on how the Department of Revenue Administration requires to track a debt paid prematurely, and to also recoup costs from the State. Selectman Brown seconded the motion. All were in favor. Mr. Lord informed the Selectmen that Mr. Jim Bailey has resigned as Superintendent to the Water Precinct. A replacement has been hired and will begin by May 11, 2004. Mr. Newman asked if there has been any further progress toward the road construction at Denny Hill. The Selectmen will be meeting with the Director of Public Works on April 27, 2004 to discuss road projects.

Selectman Brown made a motion to approve meeting minutes dated March 23 & 30, 2004 with corrections. Selectman St. James seconded the motion. All were in favor.

The Selectmen were asked if legal advice needs to be sought regarding the Class VI road that runs between Mr. Azmy and Mr. Richard’s property. Chairman Brayshaw does not feel that it is the Towns responsibility to determine the Class VI road. Chairman Brayshaw recommended leaving the road as is. The Selectmen have not received a legal survey from Mr. Azmy. Chairman Brayshaw made the motion that the Board will not pursue and incur the cost to survey the Class VI road that runs between Mr. Azmy and Mr. Richard’s property. Leaving Mr. Azmy and Mr. Richard (on file) to provide accurate surveys of their properties, and then if the property owners would like to further pursue the reversion process, it could then be pursued civilly if they choose to contest the property surveys. Selectman Brown seconded the motion. All were in favor. The Selectmen will still pursue a cost to locate the town line that runs through Mr. Azmy’s property. Chairman Brayshaw made the motion to proceed in obtaining a cost to the survey process in order to determine where the town line intersects with the buildings on Mr. Azmy’s property. Selectman St. James seconded the motion. All were in favor.

The Selectmen discussed glass disposal at the Transfer Station. Selectmen Brown stated that during the process of disposing of the glass, some of the glass spilled, leaving broken pieces in the road by the sand/salt shed. The Director of Public Works used the highway crew to clean up the glass, in order to prevent tires from being damaged. The Selectmen have made a previous motion to ship the glass to New London. There is $2,500.00 budgeted for the program. Selectman Brown made a motion to direct the Transfer Station Department Head to proceed immediately to implement the New London glass disposal process, to also stop storing the glass at the Highway Department, and begin the process of cleaning the existing pile that is stored at the Highway Department. Chairman Brayshaw seconded the motion. Discussion, the glass can be stock piled above ground. Problems will begin if over time the glass begins to be buried. If the Transfer Station begins the pilot program in New London, metal parts will need to be removed (toilets etc.). The Transfer Station Department Head discussed with the Selectmen going through the fence and making a road for a more direct route to the glass pile. This would alleviate any problems with the Highway Department equipment. Selectman St. James requested a representative from the Department of Environmental Services, Northeast Recovery, and New Hampshire the Beautiful to meet and discuss with the Selectmen the glass storage, disposal, and recycling before any decision is finalized. Selectman Brown amended his motion for the representatives (DES, Northeast Recovery, etc.) to meet with the Selectmen before any decision is made. All were in favor.

The Selectmen reviewed a memo that will be sent to all Boards/Committees defining meetings and the proper noticing. Chairman Brayshaw made a motion to adopt the memo into policy. Selectman St. James seconded the motion. All were in favor.

The Selectmen reviewed changes that were added to the Maintenance Requisition Form. The change to the form was for a charge number for the requested repair. The Selectmen agreed that the purchase order policy would fulfill the need for purchases and that the maintenance form is for the scheduling of needed maintenance.

The Selectmen discussed the charges for the water main break that were presented by the Water Precinct earlier in the meeting with the Finance Director. The Finance Director recommended contacting the Department of Transportation (District 5) before any payment is made. The Finance Director also commented to the Selectmen that verbal agreements with other entities should be followed with written documentation. There has been some opposition with past verbal agreements.

The Selectmen reviewed a revised proposal from TDS for a new phone system for the Town Hall offices.

Parks and Recreation awarded the fencing bid to Campbell Fence.

Chairman Brayshaw made a motion to appoint Dan Watts as a Trustee to the Pillsbury Free Library until March of 2005. Selectman St. James seconded the motion. All were in favor. Selectman St. James made a motion to appoint Liz Young as an Alternate Trustee to the Pillsbury Free Library. Selectman Brown seconded the motion.

Previously signed by the Selectmen during the week:

Intent-to-cut, purchase order to repair the garage doors at the Highway Department, Elderly Exemption, Current-Use application, Yield Tax Warrant, and a Town Hall rental.

Chairman Brayshaw made a motion to accept the resignation of Selectman Allen C. Brown effective April 30, 2004. Selectman St. James seconded the motion. All were in favor.

Richard Senor asked the Selectmen if they have heard back from Mr. Closs regarding the Martin Building. Selectman Brown explained that the Board has not received any communication yet, but there has been progress in forming the interface committee.

Chairman Brayshaw made a motion to go into non-public session per RSA 91-A; 3 II (c) matters if discussed in public may affect a person’s reputation. Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made a motion to close the non-public session and open the public session. Selectman St. James seconded the motion. All were in favor.

Selectman St. James made the motion to abate accrued interest after payment for tax year 2001 & 2002 is received for Map 12 Lot 29. Selectman Brown seconded the motion. All were in favor.

Motion to adjourn at 8:30 p.m.

John C. Brayshaw – Chairman

Allen C. Brown

Peter St. James