The meeting was called to order by Chairman Nogues at 6:30 P.M. Present were Selectman John C. Brayshaw and Selectman Robert C. O’Connor.

Public present: Ken Klinedinst, Marie Domingue, Fred Arnold, Tom Greenlaw, Barbara Annis, Martha Mical and Barbara Proper. Bean Road residents Sam Cavallaro II, Tom Stiles, John Klucinec and Lee Witaschek. Linda Burdick a Willaby Colby Lane resident.

As our 7:00 P.M. appointment was late the Board decided to start going through the Agenda. Selectman Brayshaw made the motion to approve the minutes of the Selectmen’s meeting of April 11^th with corrections, Selectman O’Connor seconded, the Chairman concurred and the motion passed.

Selectman O’Connor spoke about signing off on invoices and would like further suggestions to remedy the length of time necessary to review/approve the invoices. He asked that the other Board members let him know if they come up with a better solution.

The Board discussed the letter from Mark Neider of DRA regarding the Town revaluation. Selectman O’Connor was upset with the tone of the letter, he feels it is threatening to the Town! He doesn’t feel that Mr. Neider has the right to make the statements that were made in his letter. Selectman O’Connor will meet with Mr. Neider at 8:30 A.M. on Thursday, April 20, 2000 here in this office. Selectman Brayshaw is not sure if he can attend, Chairman Nogues can’t be here. None of the Board members were in objection to Selectman O’Connor meeting with Mr. Neider on behalf of the Board.

Chairman Nogues suggested that the Board wait to do a response letter to DRA until after Selectman O’Connor meets with Mr. Neider of DRA. Chairman Nogues did say he would again propose to put money in the Budget next year for the revaluation.

Chairman Nogues stated that due to his business obligations he will not be able to attend the first two (2) Tuesday night meetings in May. The Board voted to change both meetings to Monday, May 1^st at 6:00 P.M. and Monday, May 8^th at 6:00 P.M., the Board asked Wendy to post these changes.

Martha said that there is an Elderly Exemption question that would impact a resident significantly if not approved. Selectman Brayshaw made a motion to continue the exemption, the other Board members voted to wait after a question was asked about an abatement instead. Selectman Brayshaw withdrew his motion and agreed to wait until the next meeting. Martha told the Board that an abatement could be given in the same amount of the exemption. Chairman Nogues asked Martha to research the question about abatement information, whether or not names are published in the Town Report?

Martha said that there is also a question of stewardship regarding change in assessment on an elderly persons’ property. The required form was completed but not signed by a licensed forester. Martha asked the Board if she was to comply with a relative’s request to take the property out of stewardship? The Board voted to table this question until later.

The Board signed 5 Intents-to-Cut, 2 Yield Tax Warrants, 1 Current Use Release and 2 Building Permits.

The Board will meet on Monday, April 24^th at 8:00 A.M. to review the personnel evaluation process.

Selectman O’Connor suggests that we go to some of the temporary placement agencies for the lawn maintenance, building technician and the secretary’s positions.

Chairman Nogues that he would agree to a temp for the secretary for now, and he asked Wendy to check on prices and get back to them.

Chairman Nogues suggested that we go back out to bid on the lawn maintenance contract. Selectman Brayshaw seconded the motion and the motion passed. Wendy will do the Invitation-to-Bid letters and set a date in May for the opening.

Selectman O’Connor asked if unemployment has been contacted to see if they have a qualified Highway person? Wendy stated that she has a name at unemployment and will contact them regarding (free) advertising of the available position. The Board gave permission to re-run the Highway Department ad again for Allan. The other two positions are to be run again in the Argus-Champion and the Intertown Record with an application acceptance date of Monday, May 15^th, and Wendy will check to see if they can go in the Warner New Paper. Selectman Brayshaw feels that the advertisements should be re-written.

APPOINTMENTS:

7:15 P.M. Mr. Ted Young, Chairman of the ZBA came into speak with the Board in regards to accessory buildings being built without primary buildings on a lot. Martha stated how former BOS had handled this question. Ted read the definitions as printed in the Zoning Ordinances. He asked this Board to make a Policy decision regarding the proposed building of a barn on a lot without a primary residence. Chairman Nogues said this Policy change should be in writing in case of a sale of this property in the future. Selectman Brayshaw asked about a sugar house or a barn being built on a Class VI road. Ted said he’s always been in question of this also. Chairman Nogues stated that the previous Boards’ Policy lapsed when the previous Boards’ left. This Board has no objection to Ted’s request for a Policy change. Selectman Brayshaw made the motion to approve Mr. Connelly’s request to build a barn on the property he is interested in buying. Selectman O’Connor seconded the motion, Chairman Nogues objected without the paperwork. After some further minor discussion, Chairman Nogues withdrew his objection and then agreed to the motion. The motion then carried. The Board stated that this issue in the future would be handled on a case-by-case basis.

At 7:40 P.M. the Board met with Realtor Barbara Maki of Colby-Linehan Realty, Barbara discussed her concerns regarding assessment card availability due to Selectmen’s Office hours. She requested that during closed hours, she still be allowed to knock on the door, if she knows someone is in the office. The Board stated that they do not want to set a precedence but they are willing when necessary to still allow this arrangement between the current office personnel and these local citizens.

The Board noted their recent visit with Allan Brown, Public Works Director to Colby Lane; a Class V seasonal road in connection with a building permit request.

7:55 P.M. Sam Cavallaro, Jr. of Bean Road came in to speak with the Board regarding his concern over the two-week closure during mud season of a section of Bean Road, he believes this posses a safety issue to the residents of the road. Resident Tom Stiles spoke of the safety issue in regards to upgrading Bean Road and reestablishing the road for full season use of the road. Sam requested that the road be kept open even during mud season (2 weeks) for safety purposes. Selectman Brayshaw stated that he is in agreement with the residents that the road shouldn’t be closed especially due to the increasing populace in that area! Chairman Nogues explained the postponement of the finishing paving of Bean Road, due to the Kirtland/Roslyn/Geneva Street(s) project.

Sam said the traffic speed on the road has increased drastically since the recent paving and he suggested that the road be at least upgraded in the middle section in order to keep it open year round. Whether that be grading and/or paving (he would prefer that it not be paved), but he would like a solution to the mud season closing (2 weeks) before next year. Chairman Nogues stated as all the money has been tied up for this year, Bean Road has been put off for one (1) year but he will see that the road is kept up and kept open this year. Willaby Colby Lane resident Linda Burdick asked if there is a way to know in advance what roads are going to be paved? She does not want the rest of Bean Road paved either. Tom Stiles commented on the condition that the road embankments have been left in since the widening of the road. He stated that there are stumps, slash, brush and left-over asphalt all along the road side which detracts from the original pristine natural woodlands that this road was when he moved here. Selectman Brayshaw suggested that the Board and Allan Brown-Public Works Director go out and look at the condition the road was left in. He also stated that the Board would commit to addressing this in next year’s budget and to bring the road up to spec.

The Board then discussed the request from Judith A. Rogers-Town Clerk (P.B. Secretary) for Barbara Proper’s pay for transcribing Planning Board minutes. There was a time slip attached. Barbara Proper stated that P.B. Chairman Nancy Martin had called her and asked her to transcribe the minutes. Chairman Nogues and Selectman O’Connor had concerns about the Secretary not transcribing the minutes, as she was in attendance at the meetings. Since Selectman Brayshaw was not in agreement with the other Board members it was decided that they would pay Ms. Proper the same rate as the P.B. Secretary for the two meetings that have already been held. A member of the P.B. stated that it was her understanding that the secretary would do both the meetings and the minutes. The Board of Selectmen will await the P.B. decision on whether to continue this arrangement.

Selectman Brayshaw made the motion to adjourn seconded by Chairman Nogues, the meeting adjourned at 8:45 P.M.