The meeting was called to order by Chairman Nogues at 6:20 P.M. Present were Selectman John C. Brayshaw and Selectman Robert C. O’Connor.

Public present: Ken Klinedinst, Richard Senor, Barbara Annis, Martha Mical, Wayne Eigabroadt and Barbara Proper.

The Board met with Richard C. White-Police Facility Project Manager to go over the bids that had been previously received and opened last Saturday, April 22, 2000.

Those minutes of the bid opening meeting were reviewed by the Board. After reviewing the bid list of proposed contractors, and as only one (1) bid was received in each of these two (2) categories Selectman O’Connor made the motion to accept and award two (2) bids; Foundation/ Concrete work to Henniker Crushed Stone with a bid price of $26,000., Electrical to Deschenes Electric with a bid price of $21,487., Selectman Brayshaw seconded the motion and as there was no further discussion, the vote was taken and the motion passed.

Mr. White then reviewed the bid figures from the three (3) building contractors. Selectman Brayshaw asked Mr. White if the builders were going to be allowed to hire sub-contractors for parts of the proposed work; as he was asked the question by one of the building contractors. Mr. White stated that the RFP (Request for Proposal) was divided into specific major categories and that some sub-contracting was figured into the overall proposal. The large variance in prices is noticeable due the fact that each building contractor bid the project differently and did not include all the work as requested. Building contractor S.M. Cermak’s price does not include the painting, Hamilton General Building Contractor’s price does not include soft insulation and dry wall. Mr. White mentioned that both plumbing bids were above his estimates and Dick Schoch and Son Plumbing, Heating & AC bid includes something that the Pickman and Son bid does not. Therefore, Mr. White will review and analyze both the building contractors bids and the plumbing contractors bids and come back to the Board before these remaining bids can or will be awarded.

Selectman O’Connor asked Mr. White for an estimated time frame from when the concrete is poured until the (start) framing of the building. Mr. White estimated drying (curing) time of the concrete to be approximately one (1) week. Mr. White stated that we are in good shape on the basic costs estimates on the facility, he intends to do the key work now and reserve specific options for later in the project when we are closer to completion.

6:35 P.M. The Board met with Ron Finlayson and Polly Young re: questions they have in regard to purchasing a 55 acre parcel of land on Kelly Hill Road which is a Class VI road. As Mr. Finlayson owns his own landscaping business (Winnepocket Landscaping) he asked about obtaining a building permit on a Class VI road. He also asked if he could operate a business with nursery stock on the proposed property. Chairman Nogues stated that Mr. Finlaysons’ question regarding a proposed business on the property, they would have to go to the Planning Board for that approval. Selectman Brayshaw said according to the State RSA’s we (the Town) could not deny them a permit to build on a Class VI road, however the Town would require that they comply with certain specific life safety issues and liability releases for the protection of the Town. We would require a codicil covering our issues attached to their property deed at the time of the closing on the property and before a permit would be granted. Mr. Finlayson stated that he is willing to bring the road up to Class V specs at his expense only if he would be guaranteed that he would be allowed to build on the proposed property. If access to the property was brought up to specs it would still be considered the Town’s property, and the road would have to be voted at a future Town Meeting to be accepted as a Class V (Town maintained) road. Mr. Finlayson and Ms. Young seemed to have no objection to the Board’s request of a codicil but they will get back to us when and if their offer on the property is accepted.

6:45 P.M. Chairman Nogues made the motion to accept the minutes of the Saturday, April 22, 2000 Board Meeting. Selectman O’Connor seconded, their was no further discussion and the motion passed.

6:56 P.M. Realtor Tom Greenlaw and Ms. Belinda Pond met with the Board. Mr. Greenlaw told the Board of Ms. Pond’s interest in purchasing property on Colby Lane which is a Class V seasonal road. Ms. Pond would probably be interested in building in 3 or 4 years. Chairman Nogues stated as previously discussed earlier in this meeting, the Board would require a codicil on her deed protecting the Town from life safety liability issues. Chairman Nogues stated that this road could also be brought up to year round Class V status but it would be at a substantial cost to her, he suggested Ms. Pond speak with Allan Brown regarding improvement require-ments. Mr. Greenlaw thanked the Board for seeing them and answering their questions.

Selectman Brayshaw asked the other Board members if in the past this Board or previous Boards had adopted an overall policy regarding building on Class VI roads? Chairman Nogues stated not to his knowledge.

Chairman Nogues reviewed the Energy Grant Application paperwork with the other Board members and explained that someone needed to be authorized to accept and sign the Grant on behalf of the Town. Selectman Brayshaw made the motion to authorize Chairman Nogues to accept and sign the Energy Grant on behalf of the Town of Warner. Selectman O’Connor seconded and there being no further discussion the motion passed.

7:12 P.M. Kearsarge Propane owner Jim Rymes, Sr. came in to speak with the Board. He wanted to clarify the pricing error on the billings since the bid was awarded at a different price than what we have been being billed. He stated it was his intention to keep a good working relationship with the Town. Wendy explained the numerous phone calls made with regard to the invoicing problem and that the Town has continued to pay the correct bid price even though the invoices have continued to go uncorrected. He said the Town had been issued a credit to correct the problem on their part. Chairman Nogues mentioned that we would be going out to bid within the next two weeks for the next year’s heating season. Selectman O’Connor asked Mr. Rymes if it would be better to offer a three (3) year contract with an annual renewal agreement once awarded. Mr. Rymes said that in his industry a longer contract award was always better. Mr. Rymes thanked the Board for their time, he left at 7:20 P.M.

The Board then signed 1-building permit, 2-Tax Collector abatement letters, 2-Intents-to-Cut and the 3-KOMPAN payment request letters to the CAP building providers.

Selectman O’Connor reviewed his meeting with Mr. Mark Neider of DRA with regard to the revaluation. Selectman O’Connor said that he committed to a plan by the end of May by obtaining input on raw land and mobile home sale prices from local Realtors and then the Town can do a partial revaluation on these based on current prices and sales. Selectman O’Connor informed the other Board members that he has asked Martha Mical to obtain figures (costs) from various outside companies to do a revaluation. Martha has contacted several companies and is waiting for this information to come in the mail. Selectman O’Connor said he felt better after having met with Mr. Neider and that he has a better understanding of what DRA is requesting the Town to do. Selectman Brayshaw was also in attendance for part of this meeting.

Selectman O’Connor asked Wendy for the prices and agency names she had obtained in regards to hiring temporary employees for the job ads that we have out. (The Executive Secretary to the

Board of Selectmen and the Building Maintenance Technician). Wendy had contacted three temp. agencies and had received information back from two of them. Selectman Brayshaw is opposed to hiring temporary employees to fill these positions and Chairman Nogues suggested that the Board wait until the next meeting when there may be more information to go on.

Selectman O’Connor recommended that the Board vote on a multi-year contract on the propane. Chairman Nogues proposed a two (2) year contract with a renewal review annually. Selectman Brayshaw was opposed. Selectman O’Connor stated that in a multi-year contract situation the contract price could drop an additional 2¢ more per gallon. As no agreement seemed eminent, Selectman O’Connor tabled this issue until the Boards’ next meeting Monday, May 1, 2000.

Wendy informed the Board that the Lawn Maintenance bids had been sent on April 19^th with a bid opening date of Tuesday, May 16^th at the BOS meeting that night.

The Board discussed the appointment request from Lynn Bean former Selectman, in order to continue through December 2000, as the Towns’ representative to NHMA Health Insurance Trust she needs to be appointed to a committee or board. Selectman Brayshaw made a motion to appoint Lynn Bean to the Beautification Committee, Selectman O’Connor seconded, there being no further discussion the motion carried.

Selectman Brayshaw spoke about the Planning Board secretary position – there is no problem with two people doing the job but only one check would be issued and it would be up to Judy to pay Barbara out of her money. Selectman Brayshaw stated that he and Chairman Nogues were in agreement that only one (1) check will be issued for her to do with as she wishes. Wendy told the Board that this wouldn’t be possible as Judy is on the payroll; the income and taxes would be on her W-2 at year end, and as Barbara Proper is already paid her treasurer’s salary as an outside contractor (she is responsible for her own taxes) she still gets a check once a month. Judy Rogers asked the Board how this issue came up at last weeks’ meeting. Selectman Brayshaw told Judy that "this issue" wasn’t discussed at last weeks’ meeting, the discussion was in regards to Barbara Propers’ rate of pay for transcribing the minutes, which she (Judy) requested. Judy then asked why she had not gotten her pay increase retro-active back to January as this has always been the practice in the past. Judy said to her knowledge everyone has gotten their pay increases retro-active but she still hasn’t gotten hers! Chairman Nogues and Selectman Brayshaw said that they weren’t aware that she hadn’t gotten her retro-active pay. They told Wendy to make sure it is in Judy’s next check. Selectman Brayshaw agreed that the issuing of only one check didn’t make any sense after Wendy explained about the taxes.

Chairman Nogues asked Martha to contact Richard Cook of the Conservation Commission regarding a recent complaint that he had regarding debris (washing machines, stumps and trees) being dumped at a lot on Tom’s Pond Lane. Martha is to ask the Conservation Commission on behalf of the Board to look at the area and find out if this is affecting any wetlands?

Martha Mical asked the Board if it is their intention to retain Bruce Bean’s services again this year as our assessing consultant. Selectman Brayshaw made the motion to again use Bruce Bean as our assessing consultant, Chairman Nogues seconded the motion, as there was no further discussion the motion carried.

Chairman Nogues and Selectman Brayshaw agreed to table the Transfer Station previously proposed changes to the hours-of-operation.

Chairman Nogues made the motion to adjourn seconded by Selectman Brayshaw, motion carried and the meeting adjourned at 8:35 P.M.