Chairman Brayshaw opened the meeting at 5:30 p.m.

In attendance: Selectman John C. Brayshaw – Chairman, Selectman Allen C. Brown and Selectman Peter St. James.

Recorder of the minutes is Mary Whalen.

Chairman Brayshaw made the motion to go into non-public session per RSA 91-A; 3 II (b), Selectman Brown seconded the motion. All were in favor.

Chairman Brayshaw made a motion to close the non-public session and open the public session. Selectman Brown seconded the motion. All were in favor. Chairman Brayshaw made a motion to seal the minutes. Selectman St. James seconded the motion. All were in favor.

Martha Mical, Assessing Clerk, requested approval from the Selectmen for Internet access to the Registry of Deeds. The cost would be $250.00; $100.00 will be for three computers to view records and $150.00 for printing capabilities on one computer. Also, permission was granted for a Veteran to view the Veterans Exemption list to establish a World War II Veterans list. The Assessing Clerk asked the Selectmen for permission to adjust a property card that was previously listed as a non-buildable lot, after the revaluation the lot was listed as buildable. The Assessing Clerk will make the appropriate changes.

Finance Director Wendy Pinkham met with the Selectmen to further discuss the garment loss protection plan that has been offered by E & R Cleaners. Mrs. Pinkham spoke with Tom Griffin from E & R Cleaners about garment accountability when they are picked up for cleaning. Mr. Griffin explained that the garments are scanned when they come in and out of E & R Cleaners. There is no accountability receipt left when the garments are picked by on site. The Selectmen are not interested in the garment loss protection plan at this time.

All Department Heads will meet with Primex on April 29, 2004 at the Police Department training room in regards to performance evaluations.

Planning Board Chair, Barbara Annis spoke to the Selectmen about the Chairman and Co-Chairman structure along with clarification between the two positions.

Director of Public Works, Allan N. Brown met with the Selectmen to discuss road projects for 2004. East Sutton Road will be ground up and resurfaced. North Road and a section of Pumpkin Hill Road will be paved. Allan N. Brown is researching the drainage issue on Pumpkin Hill Road and Old Pumpkin Hill Road. The reconstruction of the intersection located at Denny Hill and School Street was discussed. The Director of Public Works will proceed to rent a contractor rather than using the time and the money on the bidding process and engineering costs. Allan N. Brown will oversee the project resulting in more work completed for less money. Any money that is left over will be used on Waldron Hill Road (approximately $200.000.00 approved at 2004 Town Meeting). The intersection of Horne Street and New Market Road was discussed and the amount of culvert, guardrail and reconstruction work that is needed. The Highway Department will complete about 200 feet of excavation on Bean Road. Culverts will also be completed on Bible Hill this year. The Silver Lake dam is scheduled for an inspection this year. Selectman Brown made the motion to allow the Director of Public Works to proceed and rent a contractor for the Denny Hill and Waldron Hill road projects. Selectman St. James seconded the motion. All were in favor. Allan N. Brown asked the Selectmen if they wish to buy the gravel or supply the gravel for the road projects. The Selectmen agreed to supply the gravel rather than purchase the gravel. Allan N. Brown stated that he received a notice from the Department of Environmental Services stating that the annual report for oil collection is past due, the final submission date is February 2, 2004. The Transfer Station Department Head will be notified.

Mr. Gamil Azmy met with the Selectmen and encouraged the Board to speak with the Police Chief regarding an on-going situation and asked the Selectmen to request more frequent patrols past Mr. Azmy’ s property. Mr. Azmy inquired about the letter from the Board of Selectmen regarding unregistered vehicles at both the Poverty Plains property and the Route 103 property. Mr. Azmy asked who had filed the complaint. Chairman Brayshaw stated that the Board of Selectmen would not recognize anonymous complaints. Mr. Azmy will forward proof of registration to the Selectmen’s office for the vehicles in question. Chairman Brayshaw reminded Mr. Azmy of the April 29, 2004 deadline for the site-plan on the Route 103 property. Mr. Azmy stated that the Department of Transportation has visited the site and approved the driveway. Mr. Azmy stated that barriers are not required but has seeded and planted shrubs. Chairman Brayshaw stated that the site-plan shows a barrier between Route 103 and the parking area. Mr. Azmy explained that there is an island with shrubs in place. Mr. Azmy stated that a gentleman named Scott from the Department of Transportation has instructed Mr. Azmy not to place a solid barrier island due to safety reasons. Chairman Brayshaw asked Mr. Azmy if he has a registered survey of his property. Mr. Azmy explained that he does have a registered survey and that it is in his lawyer’s office. Chairman Brayshaw explained that having a registered survey in the Selectmen’s office would help with any determinations regarding his property on Route 103. Mr. Azmy stated that the site plan is a legal survey because a surveyor conducted it. Chairman Brayshaw explained that a registered survey determines bounds. Mr. Azmy asked for a copy of a dated document regarding the bounds/right-of-way of the Class VI road that runs along his property, the document dates back to the 1800’s. Mr. Azmy informed the Selectmen that the security light on his Poverty Plains property has been cut numerous times. The Selectmen asked if Mr. Azmy has reported the incident to the Police. Mr. Azmy has not reported the incident. Last year a complaint was filed about the light being on all night. The Selectmen did not find the light to be a nuisance because it reflected downward.

Mr. John Cowan from HighSpeed Communications met with the Selectmen to discuss an updated phone system for the Town Hall offices. Mr. Cowan presented a cost proposal along with an itemized function list. Mr. Cowan explained the various functions for the phone system. The Selectmen will compare both quotes from TDS and HighSpeed Communications before a decision is made.

Selectman St. James made the motion to approve meeting minutes dated April 6, 2004 and April 6 & 13, 2004 non-public session. Selectman Brown seconded the motion. All were in favor.

The Selectmen discussed the reestablishment of a Martin Building Committee. Selectman Brown made the motion to accept Steve Brown, Rebecca Courser and Anthony Mento as members to the Martin Building Committee. Selectman St. James seconded the motion. The Selectmen will review an "option agreement" submitted by Mr. Closs. Chairman Brayshaw made the motion to submit the "option agreement" for the Martin Building to Town Counsel for advisement. Selectman St. James seconded the motion. All were in favor.

The Selectmen reviewed a quote from Larimine Services regarding the location of the town bound that runs through the Azmy property on Route 103. Mr. Larimine has previously worked on the re-location of a town bound in the same area. The quote amounted to $2,990.00 - $3,490.00. The Selectmen discussed that if Mr. Azmy provides a legal survey of his property it would then assist in the clarification of any issues that may arise. Mr. Azmy has stated previously in this meeting that he would forward a survey to the Selectmen’s office.

The Selectmen discussed the upcoming Selectman vacancy. The remaining Board members will arrange interviews for the individuals who have signed up (Chris Perkins, Wayne Eigabroadt, Harold French, David Hartman and Paul DeGeronimo).

Barbara Annis stated a concern regarding the freedom of access to various offices within the Town Hall.

The Selectmen discussed the amount of trash that is along the hillside at Evans Fuel Mart. The Health Officer will be contacted to address the matter.

Chairman Brayshaw spoke about the various Boards/Committee within the Town of Warner and the Co-Chairman position. The Selectmen discussed the need for only one person being in charge to maintain continuity. Chairman Brayshaw made the motion to abolish any endorsement of co-chairing throughout the Committee’s within Town. All meetings or sub-committees and any establishment beyond the Chairpersons knowledge, be accepted by the Chairperson and properly noticed. Selectman Brown seconded the motion. All were in favor.

Barbara Annis stated that she is well aware that there are individuals using the Planning Board office. Some are Planning Board members others are not. Mrs. Annis is concerned about the number of people that can access different offices. The Selectmen discussed standardizing the release of keys to various offices.

Argus Champion asked the Board if there is a proposal from either a citizen or a Budget Committee member to have the Town employees pay up to 75% of their health care costs. Selectmen Brown explained the employee contribution to health care came up as an issue during one of the Budget Committee meetings prior to Town Meeting. The subject was put out on the table but there has been no formal discussion.

Motion to adjourn at 8:30 p.m.

Board of Selectmen

John C. Brayshaw – Chairman

Allen C. Brown

Peter St. James