Chairman Nogues convened the meeting at 6:05 P.M. Present were Selectman John C. Brayshaw and Selectman Robert C. O’Connor.

Public present: Barbara Annis and Martha Mical.

Chairman Nogues made the motion to approve the BOS Minutes of April 18, 2000. Selectman Brayshaw seconded the motion, there being no further discussion the motion carried.

Chairman Nogues asked Selectman Brayshaw about the Class VI road discussion which will be reviewed at Planning Board meeting later tonight. Chairman Nogues said that he feels we still will need a codicil on anyone’s deed if they are to build on a Class VI road. Selectman Brayshaw stated that he had spoken with Polly Young whom the Board met with last week; we would like to hold off on the Boards’ approval on this until there is an answer from the Planning Board. We are therefore retracting the decision of the Board meeting of April 25, 2000.

Selectman Brayshaw stated that it is his intent to pursue a conservative outlook with regard to building residences on Class VI roads and in Open Conservation and Recreation zones within the Town. He would like to work in conjunction with the Planning and Zoning Boards. Selectman Brayshaw wants to carry the motion over until the next Board meeting May 8^th.

Selectman O’Connor made a motion to compile a book of the BOS previous policies. Selectman Brayshaw stated that he felt that would be too abstract, not knowing what previous boards had for policies. John suggests we do a book of current policies that this Board establishes from here on.

6:15 P.M. The Board met with Richard C. White-Police Facility Project Manager regarding his recommendation of the Building and Plumbing Contractors. Selectman O’Connor asked if there is a reason that the bids cannot be awarded tonight? Selectman Brayshaw stated that he had been contacted by Terry Monaghan, of Monaghan Builders; Mr. Monaghan has some questions regarding some of the building specifications and would like the opportunity to speak with the Board and Mr. White. Mr. White stated that the framing lumber and trusses need to be order as soon as possible, therefore if there are questions we should see if Mr. Monaghan can come in tonight and talk with us. Martha was asked to call Mr. Monaghan and ask him to come in tonight after 7:00 P.M. as Chairman Nogues has to be at the Budget Committee Meeting downstairs at 6:30 P.M. and Selectman Brayshaw has a Planning Board Meeting at 7:30 P.M.

Chairman Nogues gave the proposed personnel evaluation forms to the other Board members for them to review. Selectman O’Connor stated that the section on goals which they had discussed were missing. Chairman Nogues stated that he will add that section, this is just a preliminary draft of the form.

6:26 P.M. Chairman Nogues made the motion to recess the Board of Selectmen meeting and it will reconvene after the Budget Committee Meeting. Selectman Brayshaw seconded the motion and the meeting was recessed.

6:50 P.M. Chairman Nogues re-opened the Board of Selectmen Meeting. The Board then signed 1- Intent-to-Cut and the request letter for reimbursement from DRA for the Tax Collector.

Chairman Nogues reviewed with the other Board members the access list to the Highway Facility. There were four names that were recommended for removal and a recommendation to add Selectman Brayshaw as he is the Highway liaison. Selectman O’Connor made the motion to amend the list as proposed, Selectman Brayshaw seconded the motion and the motion carried.

Wendy will let Allan Brown know the Boards’ decision.

After receiving another letter from DRA - Guy Petell (Mark Neider’s boss) regarding Town revaluation, Selectman O’Connor thinks we should ask DRA to publicize what their job was before the school funding issue and what their direction is now due to the school funding issue. Chairman Nogues suggested that Selectman O’Connor and Martha fill out the questionnaire that came with the recent letter and send it back to DRA.

Selectman O’Connor made a motion to include Barbara Proper’s transcription hours in her one monthly check. Selectman Brayshaw seconded. The motion was called and was passed. There was further discussion about only one person doing the meetings and transcribing the minutes.

After all Board members had read the minutes of the Tuesday, April 25, 2000 Selectmen's’ Meeting, Selectman Brayshaw made the motion to accept the minutes with two minor changes, page 1 paragraph 3 line 2, add the words "going to be" and page 4 paragraph 2 line 2 and line 3 change to "assessing consultant". Selectman O’Connor seconded the motion to accept the minutes as amended and the motion carried.

7:15 P.M. Terry Monaghan and Chris Mignenult of Monaghan Builders and Dick White met with the Board regarding the Police Facility builders bid. Chris and Terry had questions about their $26,000 difference from the next lowest bidder as their labor for the whole project would only be $29,000. They also had specific questions about whether the bids were bid comparably. Chris stated that he felt the original specs and the revised specs led to a lot of ambiguity and the specifications on material were vague. Terry stated that he had submitted the bid the way the Town requested it and then he also did a breakdown on how money could be saved if some things were changed, i.e. roof style. Also there was no specs of the front entry-way of the building. Dick White stated as the project manager, it was his responsibility to review the bids which he has done. Chairman Nogues said that there have been two prior meetings at which the bids that we received have been reviewed. Mr. White analyzed the two lowest bidders Monaghan Builders and Hamilton General Building Contractor and stated that the difference in the bid now stands at $21,100. Terry said to sub out the siding would be $28,500 and he is still concerned about the $20,000 difference as he believes we’re not comparing the same things and he feels that the RFP could have been more specific on what products we wanted which would have allowed more accurate pricing. Selectman O’Connor asked Mr. Monaghan what his understanding of the RFP was and then Selectman O’Connor explained what his concept of the RFP process is. Mr. Monaghan and Mr. Mignenult thanked the Board for the opportunity to meet with them and ask their questions and they were glad to have been included in the bid process.

7:25 P.M. Selectman Brayshaw left to attend the Planning Board Meeting.

On recommendation from Mr. White the Board awarded the Plumbing contract to Pickman & Sons Plumbing & Heating, Inc. of Bradford in the amount of $49,468. The Building bid will be awarded at the next Selectmen’s Meeting on Monday, May 8, 2000.

Selectman O’Connor made the motion to adjourn, seconded by Chairman Nogues the motion carried and the meeting adjourned at 7:40 P.M.