Warner Board of Selectmen
Meeting Minutes
May 17, 2005

Meeting opened at 6:00 p.m.

In attendance: Selectman Wayne Eigabroadt – Chairman, Selectman David E. Hartman and Selectman Richard A. Cook.

Recorder of the minutes is Mary Whalen.

Others present:

Amy Eastman – resident                                                            Martha Mical – resident/Assessing Clerk

Stephen Eastman – resident                                                       Argus Champion

Jayne King – representing Bradford Country Squares

John Healy - resident

Mr. & Mrs. Eastman met with the Selectmen to discuss the subdivision of land owned by Mrs. Eastman’s parents (Map 34 Lot 26).  The property currently has a lien and deferred taxes.  Mrs. Eastman inquired if the deferment and lien could remain on the half of the land that currently has a dwelling on it so that the remaining land could be sub-divided.  The Selectmen reviewed the tax map, Chairman Eigabroadt explained that it is allowed to defer up to 80% of the value of the property.  Mrs. Eastman showed the Selectmen that the lot after it is sub-divided would be almost an acre.  The zoning of the area is commercial which requires 40,000 square feet.  A variance would be necessary for the lack of road frontage.  Selectman Cook asked what the legalities toward this request are.  Assessing Clerk Martha Mical explained that as previously stated, up to 80% of the current property value may be deferred.  As the values are to date, when .9 acres are deducted from the original lot you will only then decrease the remaining lot by $1,000.00.  The new lot would then have its own value but a variance would be needed for non-conforming road frontage along with a special exception to build in a commercial zone.  Chairman Eigabroadt recommended consulting with Town Counsel.

Jayne King met with the Selectmen on behalf of the Bradford Country Squares (square-dance club).  The group has been using the Bradford Town Hall , but has recently learned that they must find another location. The Town of Bradford informed the group that the second floor of the hall has a capacity of not more than forty people as mandated by their insurance carrier.  The group needs to find a new location beginning the month of July, the group is non-profit, and provides their own insurance.  Normally the group meets once a month.   Currently the Town Hall is scheduled to refinish the main floor in the month of July.  The Town can accommodate the third Saturday in August.  Normally the non-resident rate for the main floor is $200.00; it is $100.00 if you are a resident.  The group was charged $25.00 from the Town of Bradford .  The Selectmen agreed upon a rental rate in the amount of $25.00.  Ms. King will take the information back to the group for consideration. 

Selectman Cook made the motion to approve April 26 non-public, April 26 work session, April 27 work session, May 3 non-public, and May 3 meeting minutes as corrected.  Selectman Hartman seconded the motion.  All were in favor.  The motion passed. 

John Healy will conduct a three-hour instruction for the Town Hall office staff.  The instruction will include seven steps in handling verbal aggressive behavior.  Mr. Healy would also recommend exposure to the instruction for all the employees within the Town, but will first begin with the office staff.  This instruction is being conducted at no cost to the Town. 

Russ St. Pierre, Phil Reeder, Anthony Mento, and Jim Mitchell are some of the volunteers that will sit on the Parking Committee.  The Selectmen will also ask for a representative from the Zoning Board and Simonds School .  Once the committee is formed the Selectmen will ask for: plausible cures to the parking situations, alternative funding for capital outlay of substantial size, inventory the existing parking spaces, define the parking needs, look into Tax Increment Financing (TIF district) as agreed through the Option Agreement with the Odd Fellows Building, along with any other suggestions the committee may come up with. The Selectmen will arrange for all members to meet with them on May 24, 2005 . 

The Selectmen will review a draft response to Attorney Hogan regarding the corner of Pumpkin Hill Road and Old Pumpkin Hill Road . 

Selectman Cook continues to form a Gravel Pit Committee, a tentative date of June 7, 2005 has been scheduled for the Committee members to meet with the Selectmen.

The Selectmen met with a representative from New Hampshire Municipal Association at 8:30 a.m. on May 17, 2005 .  The representative discussed developing a job description for a Town Administrator, the hiring process and the needs assessment.  Martha Mical asked if the New Hampshire Municipal Association would be completing the needs assessment.  Chairman Eigabroadt explained that the Board has not made that decision yet. The Selectmen did begin to compare the current office staffs duties to that of a Town Administrator job description supplied by NHMA and found that there would be minimum impact to the current staff. 

Selectman Hartman made the motion to advertise for the custodial position.  Selectman Cook seconded the motion.  All were in favor.  The motion passed.  The previous applicant resigned from the position soon after being hired. 

The Selectmen discussed some damage to the main hall from a play that was staged at the Town Hall.  The Selectmen will send a letter to the responsible parties; the Board may request reimbursement for repair of the damage.  The Board is also considering limiting the usage of the hall for such productions to Warner residents only or requiring a deposit.  The Board will revisit the restriction of use at a later date.

Selectman Cook made the motion to approve the Warrant for the Gravel Pit Excavation Tax in the amount of $374.80.  Selectman Hartman seconded the motion.  All were in favor.  The motion passed.

Selectman Cook made the motion to approve the Warrant for Timber Tax Levy for tax year April 2004 to March 31, 2005 for the sum of $6,026.48.  Selectman Hartman seconded the motion.  All were in favor.  The motion passed.

Selectman Hartman made the motion to approve the following building permits:

Map 20 Lot 005-3          Porch

Map  31 Lot 008            ramp

Map 26 Lot 02-1           Renewal

Map 11 Lot 007 New Home

Selectman Cook seconded the motion.  All were in favor.  The motion passed.

The Selectmen will speak to the Recycle Committee about reviewing/establishing fees at the Transfer Station.

The Selectmen will meet on May 31, 2005 beginning at 8:30 a.m. to discuss the tax maps.

A letter will be generated to the Precinct verifying that there are no future plans to replace water/sewer mains on Mill St . The Director of Public Works would like to schedule Mill St. for reconstruction.

Chairman Eigabroadt made the motion to go into non-public session per RSA 91-A;3 II(c).  Selectman Hartman seconded the motion.  All were in favor.  The motion passed.  

Chairman Eigabroadt made the motion to close the non-public session and re-open the public session.  Selectman Hartman seconded the motion.  All were in favor.  The motion passed.

Motion to adjourn 8:00 p.m.

Board of Selectmen

Wayne Eigabroadt – Chairman     

David E. Hartman                                 

Richard A. Cook