Warner Board of Selectmen

Meeting Minutes

May 28, 2002

 

In Attendance: Selectman Robert C. O’Connor – Chairman

Selectman John C. Brayshaw

Selectman Edward F. Mical

Recording secretary: Mary Whalen

Public Attendance: Barbara Annis, Martha Mical, Paul Fouliard, William Chandler, Allan Brown, Intertown Record, and the Argus Champion.

Chairman O’Connor opened the meeting at 6:30. First item on the agenda was the monthly Department Head meeting.

Transfer Station: Supervisor, Paul Fouliard reported to the Board about the following:

Ø Demo box was relocated in April. The box shipped out at an estimated 8.02 tons, with fees collected amounting to about $1,700.00. Since March 8, 2002, the total amount collected from the demo box is $2,232.00.

Ø The demo area building has been completely enclosed with recycled material and was painted by inmates on a work program. The total amount spent on the project is 32 hours of labor and $48.95 for paint and brushes. Mr. Fouliard thanked George Roberts for closing in the building, and Charlie Durgin for arranging the inmate work program.

Ø The Demo material will be hauled to Northeast Resource Recovery Association at $49.00 per ton rather than $90.00 per ton.

Ø The metal box area is almost completed. Barriers have been placed at zero cost. Mr. Fouliard is working on a better method to crush oil filters. To date $588.00 has been sold in scrap aluminum. The metal box will be loaded the same as the demo box to provide more savings.

Ø There have been 4 poles installed for lighting; Mr. Fouliard is looking into three solar powered lights. The light by the front gate will have to be hard wired.

Ø Tin cans are being baled.

Ø The shingles that are being stock piled will be layered in the demo box.

Ø Clean –up is on going.

Ø Most of the material has been collected for the shelving and workbench for the hazardous waste area.

Ø The paper work for the Oil Grant has been completed. Mr. Fouliard is requesting a new furnace that burns used oil, along with the necessary filters.

Ø Level III training has been completed by Pete Newman and Jim Ryan.

Selectman Brayshaw and Selectman Mical toured the Transfer Station on May 14, 2002 after the Selectmen’s meeting. The following is a list of concerns that Selectman Brayshaw reviewed with Mr. Fouliard:

1. Glass disposal needs to be dumped on the bottom of the slope.

Mr. Fouliard noted to the Board that the area is difficult for the Bobcat to dump the glass properly. There are stumps in the way, and come winter it will be impossible to dump there.

2. The demo sorting of material and the increased labor to do so. Chairman O’Connor will have statistics for the Boards review on the June 4, 2002 Selectmen’s meeting.

3. Sheet rock being piled by the burn pit.

Mr. Fouliard stated that he checked with the Department of Environmental Services and confirmed that it is acceptable to allow the sheet rock to dissolve. It can also be placed in the mulch pile.

Selectman Mical asked if this method conforms to the lease agreement for the property. Mr. Fouliard noted that the lease agreement states as long as it is environmentally safe.

4. Large diameter wood.

Mr. Fouliard commented that he does not know how the wood arrived at the Transfer Station, and that it is hard wood which will be cut for personal use.

5. Gate left unlocked.

Mr. Fouliard stated that the gate was locked by him and that George Roberts witnessed the locking. Selectman Brayshaw asked how many keys were issued for the lock on the gate. Transfer Station has 4 keys, Highway Department has 1, Police Department has 2, Fire Department has 1, Emergency Management has 1, Naughton has 1, and Cohen has 1.

Police Department: Police Chief William Chandler reported to the Board that the Highway Safety Agency Grant for Selective Enforcement was applied for some time ago. Chief Chandler spoke to a representative regarding the Grant and there is a good chance that the request will be granted. When that is confirmed Chief Chandler will meet with the Board to go over the contract. A police log will be placed in the Warner New Paper along with the areas of Town that the calls are received. The new hire will be graduating from a part-time academy on June 9, 2002 and will begin field training with Sergeant Leppard.

Public Works: Public Works Director, Allan Brown requested a decision from the Board on road work priority. Selectman Mical made a motion to amend 2002 road work project to Iron Kettle Road and to move Collins Road and Bible Hill Road to 2003 road work project. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Mr. Brown stated that the gravel for Iron Kettle is currently being made. Meanwhile the excavator is having the counter weights put on and last minute sweeping will be completed. The parking lot at the Old Graded School has been completed; line striping will be done to the lot.

Chairman O’Connor requested that the key for the time clock at the Transfer Station be turned over to Mr. Fouliard. Selectman Mical who is the bearer of that key will do so.

Chairman O’Connor discussed the availability of the tractor. This piece of Town equipment needs to be shared between the Highway facility and the Transfer Station and scheduling needs to be coordinated between the two departments.

Barbara Annis addressed the Department Heads about Capital Improvements. Mrs. Barbara asked the Department Heads to start thinking about any future needs that will exceed $10,000.00 in the next three years for useful items and as far out as six years. Barbara will be meeting with each Department Head. Dead line is August of 2002.

Selectman Brayshaw distributed an abatement packet format for the Board to review. The Board will comment on the packet at the June 4, 2002 Board meeting.

The flashing school light for Kearsarge Mountain Road was confirmed that the State will not fund in any way. The project will go back to the School District. The Fall Foliage Festival is helping with the funding. Selectman Mical will arrange for a representative from the Department of Transportation to inform Simonds School what is required for the light.

The Board reviewed an abatement request for interest only for Map 16 Lot 81. It was determined that the land owner was properly notified for the payment of their property taxes. Selectman Brayshaw made a motion to deny the abatement request for interest only for Map 16 Lot 81. Selectman Mical seconded the motion. All were in favor. The motion passed. Chairman O’Connor will draft a letter of explanation.

Selectman Mical informed the Board that the Budget Committee met on May 23, 2002 to address the over expenditure of the Precinct Grant for the refurbishing of the wells. It was approved by the Budget Committee. The Wage Study Committee has requested a meeting with the Board of Selectmen on June 6, 2002 at 7:00p.m.

Selectman Brayshaw informed the Board that he attended the Warner Business Men’s Association Meeting, Selectman Brayshaw informed the Association about the Exit 9 sub-division. Selectman Brayshaw also attended the Historical Society’s Barn Sale season opening, the commercialized re-production of historical Town prints was discussed as to whether or not the negatives should be released for commercial reproduction. Selectman Brayshaw met with the road crew at Mr. Chase’s road upgrade on Joppa Road to review the process, also Public Works Director Allan Brown has been overseeing the upgrade.

The Board discussed the Deeding of Map 29 Lot 3 & 4. Chairman O’Connor suggested that if the owner is interested in redeeming the property then all past taxes, the cost for dismantling the barn plus 15% should be applied as terms for redemption. Selectman Mical added that there are specific steps to be followed per RSA 80:89.

The Trustee’s of the Pillsbury Free Library submitted recommendations to the Board for Alternate positions. Chairman O’Connor made a motion to appoint Elizabeth Young as an Alternate Member to the Trustee’s of the Pillsbury Free Library. Selectman Mical seconded the motion. All were in favor. The motion passed. Chairman O’Connor made a motion to appoint Janet Shaffer as and Alternate Member to the Trustee’s of the Pillsbury Free Library. Selectman Mical seconded the motion. All were in favor. The motion passed.

Selectman Mical requested the Board to review the information pertaining to the Joint Loss Safety Management Committee for discussion at the next Selectmen’s meeting on June 4, 2002.

Selectman Brayshaw made a motion to approve the following minutes:

Ø April 30, 2002

Ø May 7, 2002

Ø May 7, 2002 non-public

Ø May 14, 2002

Selectman Mical seconded the motion. All were in favor. The motion passed.

Chairman O’Connor reviewed upcoming dates:

Ø June 3, 2002 7:00 p.m. Planning Board Meeting

Ø June 4, 2002 6:30 p.m. Chairman and Vice Chairman of the Budget Committee will meet with the Selectmen

Ø June 5, 2002 7:00 p.m. Vital Records at the Pillsbury Free Library

Ø June 6, 2002 7:00 p.m. Selectmen to meet with the Wage Study Committee

Ø June 11, 2002 6:30 p.m. Public Hearing for the revised Recycle Ordinance

Ø June 12, 2002 7:00 p.m. Zoning Board Meeting

Public Comments:

Ø Barbara Annis inquired about the Nancy Sibley Wilkins Trust meeting on May 29, 2002 and the agenda.

Ø Martha Mical informed the Board that the Town is still in need of a Town Forester and advised the Board to get together with her (Assessing Clerk) to determine what the Town would like from their Forester before pursuing any further.

Ø Mary Whalen inquired about a summer schedule for the Selectmen’s meeting:

Selectman Mical made a motion to hold the Selectmen’s meeting on the following dates during the summer, July 16, & 30, 2002 and August 13, & 27, 2002, Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

The Board signed the following:

Ø Three Intents-to-Cut

Ø Two purchase order

o The Board requested more information on the fire alarm panel for the Transfer Station.

Ø Invoice for Earls, Nieder, Perkins, LLC

Ø Letter to the Board of Land and Tax Appeals

Selectman Mical made a motion to adjourn at 8:02 p.m. Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

 

Robert C. O’Connor – Chairman

John C. Brayshaw

Edward F. Mical