In Attendance: Selectman Robert C. O’Connor – Chairman

Selectman John C. Brayshaw

Selectman Edward F. Mical

Recording secretary: Mary Whalen

Public Attendance: J.D. Colcord, Mike Cutting, Martha Mical, Don Watts, Sue Bliss, Richard Cook, Steve Paquin, Intertown Record.

Chairman O’Connor opened the meeting at 6:40 p.m.

Budget Committee Chairs, Mike Cutting and J.D. Colcord met with the Board to discuss objectives for the 2003 Budget process. Chairman O’Connor explained that he would be starting the budget process June with two of the Departments so that needs could be looked at thoroughly. Chairman O’Connor would like to come to a consensus with the Budget Committee and the Board of Selectmen to identify the wants and the needs during the budget process. Chairman O’Connor then asked for suggestions from Mike Cutting. Mr. Cutting felt the budget process for 2002 went a lot smoother than 2001. Mike agrees that the Budget Committee has the same objectives. The process will start in August, and will begin with the touring of the buildings. The September 30, 2002 meeting will be the Capital Improvements presentation. Mike noted that the Budget Committee never received the 2002 Capital Improvements Plan, and that it is important to start the budget process with the Capital Improvements Plan as a foundation. Long range planning is important to make rational decisions instead of reactive decisions. Chairman O’Connor noted that there was not enough criticism from the Board on some of the want items and that the Board intends to look a lot harder this coming year. Barbara Annis who is working on the Capital Improvements with all the Department Heads is looking at a three to six year projection. Chairman O’Connor discussed the presentation of the Selectmen’s budget and how it will be more in line to what is actually needed. Mr. Cutting noted to the Board that one of the concerns of the Budget Committee is to ensure that the money is recorded in the categories in which it is spent. The example that Mr. Cutting used was the paving of the Community Action Program Building (Old Graded School). The Warrant Article awarded $25,000.00 for the paving and if you expensed all of the costs including labor, transportation of fill etc. it would add up to more than the $25,000.00. Chairman O’Connor noted that it was presented that way because the employees are receiving pay regardless of what they do, which has been the philosophy of the Board of Selectmen long before this Board. The other issue is, does the Town want to continue to build roads or do we want to maintain them. If its maintaining, then the three million-dollar inventories goes down to one million, and you go into Town Meeting with Warrant Articles and let the Town decide if they want to fund a certain project. Mr. Cutting’s point from a budget standpoint is that there is accurate accounting to know what a project really costs. An example that Mr. Cutting used was the CAP Building. Its important to know what it costs to operate the whole building, and from a maintenance standpoint the parking lot is a cost of doing business along with new windows and all the maintenance that has been done so that the cost per square foot is realistic. Selectman Brayshaw asked how the Budget Committee would look at bartered services. J.D. Colcord stated that they are still interested in what it really costs to do a project. In the past it was recognized that the true cost was to be recorded on each project. It was also recognized that the Highway Department is paid fifty-two weeks a year, but the argument was that their primary job is to put gravel on the roads, and replacing culverts etc. and when you put the Highway Department on projects then the roads remain unmaintained. Mr. Colcord asked the Board to be consistent during the upcoming budget process. The Budget Committee schedule was presented to the Board. Chairman O’Connor will review the dates and respond back if necessary. Presentation of the Selectmen’s budget was discussed, when the presentation takes place, the Department Heads and the Selectmen will have already agreed on the presented budget.

The Budget Committee will then start the review process, the Department Heads are welcome to come in to answer questions, but its up to the Selectmen to arrange for the Departments Heads to come in. January 30, 2002 is scheduled for the Department Heads and the Selectmen to meet with the Budget Committee to go over the final budget and to debate any cuts that have been made.

Michael and Linda Tate met with the Board to discuss the possible purchase of property at the end of Colby Lane. The Tate’s are asking for the road to be maintained by the Town. Presently it is a Class V seasonal road. In 1975 there was a Warrant Article passed to maintain the road, but no money was allocated for the maintenance. As time went on the owner in

1975 left the property and the road was never maintained. Chairman O’Connor recommended advising Town Counsel and will advise the Tate’s of Town Counsel’s recommendation.

Selectman Brayshaw recommended that if Town Counsel advises that Colby Lane is to be maintained by the Town of Warner that the Board considers deviating from the current road upgrade policy. Selectman Brayshaw feels that the policy takes away from what Warner is trying to preserve, the policy was set forth as a deterrent for people to build on Class VI roads.

Sue Bliss and Steve Paquin met with the Board to discuss the East Joppa extension. Sue Bliss feels that the upgraded section is completely out of character with the neighborhood. Selectman Brayshaw went to the site prior to the Selectmen’s meeting and agrees with Sue that the road looks out of character. Sue proposed to the Selectmen to form a committee that would include a representative from the Conservation Commission, the Planning Board, the Zoning Board, the Historical Society, the Selectmen, citizens with engineering background, and someone with knowledge of stone structures etc. to help decide how a road should be upgraded. Sue Bliss referred to the Town’s Master Plan. Richard Cook from the Conservation Commission sees two issues, 1) the approval of road construction 2) the construction of the road after the approval is given for a Class VI extension. A committee of some sort that represents many different interests in Town would be helpful to advise the Selectmen on the approval and construction. Steve Paquin stated that the real tragedy of this particular upgrade is that there is one of three people that own all the land in the East Joppa area that intends to build, and the land will hopefully be put in a Conservation Easement to protect that whole region. The historical significance of the property has now been destroyed by this upgrade. Mr. Paquin stated that if you come the other way into the upgrade you couldn’t get through because it is raised so high. Richard Cook noted that in the Master Plan calls for citizens to get together and designate scenic roads and maybe this committee that will be formed could also look at that. Chairman O’Connor proposed to have names together by the end of June. Mr. Paquin noted to the Board that Sue Bliss’s water well is in the water flow from the upgraded road, presently the well is being tested and if in due time the well is contaminated the Town may be liable. Selectman Brayshaw noted that the gravel came from Concord Sand and Gravel, Sue heard that the gravel came from other sources.

Peg McLaughlin met with the Board for clarification on behalf of the Water Precinct Internet about the installation cost of Internet service at the Town Hall. Peg referenced the April 30, 2002 Selectmen’s Meeting Minutes, which stated that the Precinct would be responsible for one third of the cost of the installation. Chairman O’Connor clarified that it would cost approximately $250.00 for the installation, then the monthly billing. Peg will take this information to the Water Commissioners. The Board will review the Precinct at the end of the month for available monies and determine whether to fund the Internet. Selectman Mical asked Peg about the water situation. Peg stated that there will be a letter going out at the end of the week informing that the wells will be shut down for refurbishing and that water will be trucked in the week of June 17, 2002.

The Board reviewed the status of the Transfer Station budget. The beginning budget was $190,000.00. All the budgets should be at 42% at this time of the year.

Solid Waste 43%

Tipping Fees 17%

Transportation 26%

Labor 49%

Electricity 49% - bailing, cardboard, plastic, and tin cans

Fees Collected $2,902.00 – up from last year

Vendor Checks $3,756.00

It was noted that there is an increase in the benefits line that was not calculated in the beginning of the year. The year-end projection is $40,000.00 under budget.

Selectman Mical discussed the forming of a Joint Loss Safety Committee with the Board. The following are some of the Committees objectives; to review work place accident and injury data, establish a specific safety program that may include an individual who is knowledgeable of safety requirements, and be accountable for the implementation and adherence, and annual health and safety inspections. This Committee will be an upgrade of the Highway Safety Committee. Selectman Mical made a motion to update the Joint Loss Management to come in with the current standards as set forth by the State. Selectman Brayshaw seconded the motion. The motion passed unanimously.

The Board discussed and reviewed the abatement packet. When the packet is finalized it will be then sent to Town Counsel for review.

The fire alarm panel for the Transfer Station was discussed. Selectman Mical checked on the installation of a panel that is already in the Town possession. It can be installed without a warranty. Selectman Brayshaw made a motion to have a new panel installed with a warranty for $610.00. Selectman Mical seconded the motion. All were in favor. The motion passed.

The Board signed a Mutual Aid Agreement between Sutton and Warner Fire Departments.

Selectman Brayshaw informed the Board that the Planning Board approved Premiere Coach with conditions regarding permits. Also the Planning Board entertained another wireless Tower Company with a monopole. The proposed site is located on North Road. There will be a site walk on June 20, 2002. Selectman Brayshaw checked the MCT sub-stations that are going in and everything seems fine. Selectman Brayshaw also checked the progress at Atlasta Storage to make sure that the Site-Plan-Review is being followed through.

Selectman Mical informed the Board about the Nancy Sibley Wilkins Trust meeting that was held on May 29, 2002. The requests that were approved for funding is as follows: River walk Project $3,500.00, Cemetery Headstone Restoration $1,500.00 and Simonds School playground fund $1,000.00.

Selectman Brayshaw noted to the Board that a door at River Side Park still needs repair. Chairman O’Connor will pass the information onto Parks and Recreation. The Highway Department will be cleaning out the dug outs and picking up some debris in the near future. The Transfer Station will be notified about the debris being disposed of.

The Board acknowledged receipt of a letter from the Police Department addressed to both the Budget Committee and the Selectmen. The Police Department updated their uniform supply for $600.00.

The Board discussed the merging of two lots that have been acquired by the Town through the Deeding process. The Lots are located on Map 29 Lot 3 & 4. One of the lots does not have road frontage, which qualifies it as a non-buildable lot. Chairman O’Connor made a motion to merge Map 29 Lots 3 & 4. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. In reference to the same property Chairman O’Connor made a motion that the cost of redemption for Map 29 Lots 3 & 4 include all past due and current taxes along with accrued fees, all expenses incurred by the Town of Warner since ownership , plus 15% of assessed value, and all liens and fees. Selectman Mical seconded the motion. All were in favor. The motion passed.

Chairman O’Connor made a motion to approve the May 21, 2002 Selectmen Meeting Minutes. Selectman Mical seconded the motion. All were in favor. The motion passed.

The Selectmen signed the following:

Chairman O’Connor reviewed some upcoming dates:

Selectman Mical discussed the FCC License renewal for the radios in Town. The renewal will cost $1,045.00 for ten years. Selectman Mical proposed $251.00 from the Highway Department, $251.00 from the Police Department, $251.00 from the Fire Department and the remaining balance from Emergency Management.

Chairman O’Connor addressed the Board and inquired about the keys that were obtained by Selectman Mical from the Transfer Station Supervisor when Chairman O’Connor was out of town. Selectman Mical was not aware that the keys have been changed and when he asked about them the Supervisor of the Transfer Station stated that he was instructed by Chairman O’Connor not to pass them out. Chairman O’Connor asked Selectman Mical why he needed the keys. Selectman Mical stated that as the Maintenance Supervisor he has keys to all the Town buildings. Chairman O’Connor commented that the key should be inventoried with all the other Town keys at the Town Hall, and the Maintenance Supervisor should only be working Monday through Friday. Selectman Brayshaw commented that the main issue was the insubordination that took place from the Transfer Station Supervisor. Chairman O’Connor stated that he was following his directive not to pass out the keys. Chairman O’Connor feels that there is no reason to have the key to the Transfer Station Office. There are records being kept and available for people to see but only during open hours. Selectman Brayshaw commented that the element of distrust needs to stop between the Highway Department and the Transfer Station. The Board feels that the two Departments along with the whole Board need to resolve the issues between the two Departments and stress the importance of working as a unit.

Chairman O’Connor made a motion to continue this meeting on June 5, 2002 at 11:30 a.m. Selectman Mical seconded the motion. All were in favor. The motion passed.

June 5, 2002 – Chairman O’Connor opened the meeting at 11:30 a.m., a full Board was not available. Chairman O’Connor made a motion to continue the June 5, 2002 8:00 a.m. to June 7, 2002 at 8:00 a.m. Selectman Mical seconded the motion. The motion passed unanimously.

June 7, 2002 – Chairman O’Connor opened the meeting at 8:00 a.m. In attendance is Chairman Robert C. O’Connor, Selectman John C. Brayshaw, Selectman Edward F. Mical, Public Works Director Allan N. Brown, and Transfer Station Supervisor Paul Fouliard.

Chairman O’Connor made a motion to go into non-public session per RSA 91-A:3, II ( C ) matters which, if discussed in public would likely affect the reputation of any person unless such person requests an open meeting, however, this cannot be used to protect a person who is a member of your Board, Committee or Subcommittee. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Selectman Brayshaw made a motion to come out of non-public session. Selectman Mical seconded the motion. All were in favor. The motion passed.

Charlie Durgin met with the Board looking for support from the Board regarding a septic design that is due from a resident. The Board recommends sending one last letter and if there is no response it will be referred to the Department of Environmental Services. Charlie will put the letter together for the Board to sign.

Chairman O’Connor made a motion to go into non-public session per RSA 91-A:3, II ( C ) matters which, if discussed in public would likely affect the reputation of any person unless such person requests an open meeting, however, this cannot be used to protect a person who is a member of your Board, Committee or Subcommittee. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Selectman Mical made a motion to seal the minutes per RSA 91-A:3, III and to come out of non-public session and to re-open the public session. Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

The Board reviewed the abatement packet. The Board recommends sending it to Town Counsel for advice.

The Board signed a waiver of gravel pit activity fee.

The Maintenance Supervisor will cover up a hole at the Martin Building located at the bulk head.

Selectman Mical made a motion to adjourn at 11:30 a.m. Selectman Brayshaw seconded the motion. The motion passed.

Robert C. O’Connor – Chairman

John C. Brayshaw

Edward F. Mical