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Warner Board of Selectmen Meeting Minutes June 24, 2003
In attendance: Selectman Edward F. Mical – Chairman Selectman John C. Brayshaw – arrived late Selectman Allen C. Brown Recorder of the minutes: Mary Whalen Chairman Mical opened the meeting at 6:00 p.m.; first order of business was to meet with the Department Heads. Director of Public Works, Allan N. Brown, discussed paving for 2003; The Director of Public Works is running into short falls for his department. The diesel fuel budget is already three-quarters spent. The Director of Public Works explained to the Board that paving would need to be cut back in order to maintain his budget without overspending. The Director of Public Works stated for the record that, "it absolutely breaks his heart to cut back on paving". The Director of Public Works originally asked for $100,000.00 for his paving budget and was cut back by the Budget Committee to $80,000.00. The long-range plans for paving are suffering. The Director of Public Works will be shimming and overlaying Collins Road, Split Rock and Brookmeadow Road. The Director of Public Works has submitted the Highway Departments Capital Improvement Plan to Barbara Annis. The Director of Public Works will be submitting a traffic count request to Central Regional Planning Commission, and asked the Board for any road suggestions, Chairman Mical recommended Waldron Hill. The Director of Public Works commented that the traffic counts are a good tool for the Planning Board. The Board signed purchase orders for mowing, calcium chloride and gravel.
Transfer Station Department Head Paul Fouliard, asked the Board to consider the receiving of recyclable material from other towns. Mr. Fouliard does not feel that the impact to labor hours would be significant. With this program it could begin to lower the taxpayer’s portion for operating the Transfer Station. A fund could be established from the money that is received from recyclables, which would assist in lowering the operating cost of the Transfer Station. The Town ordinance does give the Board of Selectmen authority to initiate this program. Selectman Brown recommended speaking to the Towns that are currently running this program (Littleton, Keene and Plymouth). Mr. Fouliard discussed the cost impact from the disposal of forty-three tires from a resident that could not pay the fees. Mr. Fouliard has forwarded the Transfer Station Capital Improvements to Barbara Annis, Planning Board Chairperson.
Finance Director, Wendy Pinkham, met with the Board to request consideration for the purchasing of a health care partnership. Mrs. Pinkham would like to participate on a consumer education board that would meet once a month. The Board would like to wait and see if the health care partnership solidifies before committing any funds. Selectman Mical made a motion that we not participate at this time with the purchase of a health care partnership. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Selectman Brayshaw stated for the record that "there were mostly software companies" that were listed on the informational brochure. The Board reviewed the budget to date with the Finance Director. Mr. Royal Latuch met with the Board to further discuss the Martin/Odd Fellows Building (not as a member of the committee) and will be building political support to have the building demolished with a petition for the next Town Meeting. Mr. Latuch feels that the committee has not found any reasonable uses for the building. Mr. Latuch asked the Board that the public be well informed about the condition of the building, prior to the Public Hearing. Mr. Latuch is committed to action on this issue at the next Town Meeting. Mr. Latuch has contacted an artist to have a painting completed of the Martin Building in its original state and has asked the Historical Society to document the building. Selectman Brayshaw stated for the record that the "highway maintenance had a big hand in the porch removal of the Martin Building." Mr. Peter St. James, met with the Board to clarify any questions regarding the voting ballots for the employee representative to the Wage Study Committee. Mr. St. James has tried to contact Mr. Allan N. Brown to apologize for the oversight and to assure him that it would be rectified. Selectman Brown explained to Mr. St. James that any recommended committee members need to be appointed by the Board of Selectmen. Mr. St. James explained that a representative from Primex will be attending the June 25, 2003 Wage Study Committee meeting to assist with the formulation of the job descriptions. Chairman Mical recommended not appointing any committee members until all the voting ballots have been received. Mr. St. James commented that more employee input would be beneficial to the committee and he would welcome more than one representative. The committee has completed review of the Town Hall employee’s job descriptions and will follow with the Transfer Station and Police Department on June 25, 2003. The Town Manager of New Durham will be attending the July 9, 2003 Wage Study Committee meeting. New Durham has recently completed the redrafting of their job descriptions. The Board reviewed the Selectmen’s Capital Improvement Program, and proceeded to rank them by priority. Chairman Mical will draft the write-ups of the Capital Improvements for the Boards review on July 8, 2003. The Board reviewed the budget to date. The Zoning Board budget is running high due to legal issues. Chairman Mical spoke about the school payment, which is due on the first part of the month. The payment is larger in July to offset the school district budget crunch. The Board received an anonymous letter regarding properties that are housing vehicles that are not of intended use. Selectman Brown will contact New Hampshire Municipal Association regarding anonymous letters. For the record Selectman Brayshaw is "not willing to accept an anonymous letter into the Selectmen’s Office, the Board is not here to seek out problems we are here to rectify problems, if someone has a complaint and they want to come in and talk about it, that’s how we deal with things." The Board of Selectmen will hold a Public Hearing on July 22, 2003 to accept Federal money for Emergency Management and the Police Department. The Public Hearing for the Martin/Odd Fellows Building will be held in mid September. The Board of Selectmen is waiting for input from the Planning Board regarding the Site-Plan for the Azmy property located on Route 103. The Board discussed the cost of replacing windows at the Old Graded School amounting to approximately $5,000.00. The money was approved in the budget for this project. Chairman Mical is asking the Board if they would like to proceed or hold off. Selectman Brown asked if the windows could be held off until later in the year when there is a clearer picture on how the budget stands. The Board reviewed an application for tax abatement for a property located at Map 7 Lot 07-2. An appointment will be scheduled with the Board along with the Welfare Director on July 8, 2003 or July 22, 2003. The Board reviewed a letter regarding the property assessment of Market Basket. The letter has been forwarded to Earls, Nieder, Perkins for their review. Selectman Brayshaw informed the Board that he spoke to Mr. Wentzel, (Exit 9 sub-division) regarding a conservation easement that needs to be signed by Mr. Wentzel and recorded at the Registry of Deeds. Also, Selectman Brayshaw asked why Mr. Wentzel is scheduled at the end of the Planning Board meeting. Mr. Wentzel is old business that should be addressed in the beginning. Mr. Wentzel is paying for legal counsel during his waiting period at the Planning Board meetings. Chairman Mical recommended bringing it to the Planning Boards attention. Selectman Brayshaw made the motion to approve the June 10, 2003 meeting minutes. Selectman Brown seconded the motion. All were in favor. The motion passed. Selectman Brayshaw reported to the Board concerning the Highway Safety Committee meeting that took place on June 18, 2003. The committee discussed parked vehicles on Route 127 at the Naughton property. The main focus of the meeting was the speed limit on New Market Road. It was determined that enforcement of the speed limit will be addressed before lowering any speed limits. Selectman Brayshaw discussed the screening of the dumpsters at the Aubuchon Hardware site at Market Basket. The Planning Board did not require the dumpsters to be screened in. Selectman Brayshaw would like to readdress the screening at the next Planning Board meeting. The Board signed the following:
The Board approved the final draft of the Heavy Hauling Permit. The next scheduled Selectmen’s meeting is July 8, 2003 at 6:00 p.m.
Public Comments: Martha Mical requested a non-public session with the Board. The representative from Argus Champion asked for clarification on some of the discussed topics this evening. Selectman Brayshaw made a motion to go into non-public session per RSA 91-A:3, II (c) matters if discussed in public would affect the reputation of any person. Chairman Mical seconded the motion. All were in favor. The motion passed. Chairman Mical made a motion to come out of non-public session and to re-open the public session. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Selectman Brayshaw made a motion to seal the non-public session meeting minutes per RSA 91-A:3, III the divulgence of information likely would affect the reputation of any person. Selectman Brown seconded the motion. All were in favor. The motion passed. Chairman Mical made a motion to adjourn at 9:20 p.m. Selectman Brown seconded the motion. All were in favor. The motion passed.
Edward F. Mical – Chairman John C. Brayshaw Allen C. Brown |