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Warner Board of Selectmen Meeting Minutes July 22, 2008 Meeting opened at In Attendance:
Selectman Richard A. Cook - Chairman Selectman
David E. Hartman Selectman
David Karrick Jr. Laura
Buono – Town Administrator Others present: Anthony Mento
Lou Schuller
Ken Klinedinst
Fern Lampron
Cathie Creed Joan Packard
John Warner
Ed Mical
Richard Senor
Gary Jacques Margie Jacques
Ron Wirth
Carolyn Stoddard
Martha Mical 1. Warner Connects – Bulletin Board Anthony Mento met with the Selectmen to
discuss the community bulletin board that currently exists on Selectman Hartman asked if this bulletin
board would substitute the Town notice posting area.
Warner Connects feels the bulletin board would allow for more
visibility and would be easier to access.
Selectman Karrick asked why the bulletin board was originally
removed from in front of the Town Hall.
Martha Mical believes it was because the structure was rotting.
John Warner added that the increased size of the bulletin board
warrants a different location. The
dimensions of the panels are 30 inches wide.
Selectman Hartman recommends first reviewing the conceptual
options. Chairman Cook
agrees the site needs to be more visible.
Chairman Cook recommends further discussion at the next
Selectmen’s meeting. 2. Ken Klinedinst – Right-to-Know Requests Mr. Klinedinst asked who the Selectmen’s
representative is to the Transfer Station is.
Chairman Cook explained there are no longer liaisons to
Departments. Mr. Klinedinst asked the Board’s
decision on unsealing non public meeting minutes dated Mr. Klinedinst asked for documentation on
what minutes remain sealed and why.
Ms. Buono said there are three that are personnel issues dated Mr. Klinedinst requested a copy of non
public meeting minutes dated 3. Ed Mical – Emergency Management Director Mr. Mical presented his recommendation of
permanent members for the Hazard Mitigation Committee.
The Committee is now in the process of updating Warner’s Hazard
Mitigation Plan. Selectman
Hartman asked if this committee would be a Selectmen’s advisory
committee or will this committee be organized in another way.
Mr. Mical did not have the answer but did say the Selectman would
be required to sign and approve the Hazard Mitigation Plan after holding
a public hearing. Selectman
Hartman asked if appointments would be annual.
Mr. Mical explained that the membership is established by who
holds the position. Mr.
Mical explained that under the 2000 Hazard Mitigation Act this committee
will continue in perpetuity, the plan is required to be updated and
approved every 5 years. Selectman
Hartman moved to establish a
permanent Hazard Mitigation Committee comprised of
a Selectman, Town Administrator, Emergency Management Director,
Fire Chief or his designee, Police Chief or his designee, Pubic Works
Director or his designee, Health Officer, Precinct Commissioner, two
members from the Warner Business Association appointed by their Board of
Directors, Simonds School Principal or designee and two members of the
public appointed by the Hazard Mitigation Committee Chairman.
Selectman Karrick seconded the motion; all were in favor the
motion passed. Mr. Mical met with Nancy St. Laurent from
the office of Emergency Management.
Mr. Mical received paperwork for a National Incident Management
System (NIMS) compliance audit. In
order to be eligible for future Federal and State grants communities
will be required to complete the audit as well as being in compliance
with the NIMS. Mr. Mical has
survey forms for Police, Public Works, Fire Department, education and
Emergency Management. There
is an audit seminar scheduled in August, the deadline for completion is
September 30. 2008. Mr.
Mical is looking for support from the Board of Selectmen. 4. Ron Wirth – May 7 Meeting Minutes Mr. Wirth asked if there is a reason why
the May 7th meeting minutes are not posted on the web-site.
Chairman Cook explained that the minutes are not posted until
they have been approved and signed by the Board of Selectmen.
5. Old Graded School Roof Bids An RFP was sent out for roof replacement
at the 6. Meeting Policy The Selectmen decided that Planning Board,
Zoning Board, Selectmen and Budget Committee meetings will record with a
digital recorder placing the audio on the web-site for three months
after which the files can be obtained at the Town Hall.
There was no discussion on a time limit.
Ms. Buono will add the changes to the policy for the Selectmen to
sign and officially adopt at the next Selectmen’s meeting. 7. Old Graded School – Expenses to Operate & Changes to the Ms. Buono explained that the lease
agreement for the Kearsarge Children is due to be renewed in August.
Ms. Buono asked the Selectmen if they would be considering
leaving the lease as is or asking the organization to cover some of the
operating costs (fuel, electricity etc.).
The Selectmen would like to meet with the all the tenants of the Chairman Cook said he received a phone
call from the Director of Elder Services from the Community Action
Program explaining that the CAP Program has decided to close the senior
meal program at the
Chairman Cook noted that volunteer Sylvia
Blanchette has different figures. Mr.
Mical commented that he has been at the 8. Energy Committee - Resignation Selectman Hartman moved
to accept the resignation submitted by Susan Olsen from the Energy
Committee. Selectman
Karrick seconded the motion. All
were in favor, the motion passed. 9. Administrator’s Report Audit – Audit began this week and the Auditors need to meet
with one of the Selectmen briefly to sign off on one of the new forms
dealing with fraud. Selectman
Karrick volunteered to meet with the auditors. Fuel Proposals – Ms. Buono has received proposals for
heating oil, kerosene and propane for the upcoming heating season.
Oil prices have gone from $2.399/gal. to $4.519/gal.; Kerosene
from $3.849/gal. to $5.019/gal. and Propane from $1.719/gal. to
$2.699/gal. These are fixed
prices however, if the Town signs on for downside protection insurance
for the oil and kerosene, the Town would have to pay an additional
.40/gal. on the total gallons committed of 14,400 gallons.
Selectman Karrick moved to
approve Rymes propane cost of $2.699/gal for the 2008/2009 fuel season.
Selectman Hartman seconded the motion; all were in favor, the
motion passed. Chairman Cook
moved to solicit competitive bids
to be discussed at the next Selectmen’s meeting.
Selectman Hartman seconded the motion.
All were in favor, the motion passed.
Budget – CIP – Ms. Buono will be meeting with the various
departments beginning at the end of August to go over their 2009
proposed budgets. Ms. Buono
has also requested some insurance information from Mileage – The official mileage rate has increased and is
now 58.5 cents per mile up from 50.5 cents per mile.
This rate is effective July 1st – December 31st. Municipal Volunteer Awards – Nomination forms for the
Municipal Volunteer Award are due to Transfer Station – Interviews are being conducted this week
on seven applicants for the Transfer Station Foreman position.
Two on-call attendant positions are also being advertised which
will be used to fill in when needed. Magtech – According to Norm Carlson, the manufacturing
portion of his business has been moved to Hopkinton. Initially the
Selectmen approved a temporary container that would need to be built.
Through a phone call with Mr. Carlson Ms. Buono explained with
regard to the addition that was built without a valid building permit,
he needs to complete the permit and describe what the addition will now
be used for so that item can be closed in the Selectmen’s office.
Mr. Carlson said to Ms. Buono that he felt the Town was wrong in
making him fill out a building permit for the addition to the garage
because he had prior approval by the Board of Selectmen and wrong for
not allowing him to use the structure for manufacturing.
Ms. Buono will send a letter explaining again that the addition
to the garage needs a valid building permit.
Chairman Cook asked if Mr. Carlson indicated if he plans on
staying at the current site. Ms.
Buono didn’t ask and Mr. Carlson did not indicate either way.
Ms. Buono said that Mr. Carlson said there is no manufacturing
taking place at the Warner site. Ms.
Buono recommends having the Commercial Code Enforcer visit the site.
At this point Mr. Carlson feels the Town should reimburse him for
the building materials. Chairman
Cook recommends that the Commercial Code Enforcer should listen to the
Zoning Board meeting where Mr. Carlson withdrew his variance so that
there is clarity on what Mr. Carlson said he would do with Madgetech. 10. General Business Martha Mical informed the Selectmen that
the time is nearing for them to decide if they wish to continue the
Taxable Inventory Form for 2009. Martha Mical also asked the Selectmen if
they wish to obtain a safety deposit box at Sugar River Savings Bank for
the micro-film. Ms. Mical
did inform the Selectmen that the room that houses the safety deposit
boxes is not fire proof but the boxes themselves are.
Ms. Buono recommends looking into other sources of off site
storage. Selectman Hartman
recommends spending $130 for one year storage at Sugar River Savings
Bank as well as looking for other options.
Selectman Hartman moved to
appropriate $130.00 out of existing funds to rent a safety deposit box
at Sugar River Savings Bank for one year.
Selectman Karrick seconded the motion; all were in favor, the
motion passed. The Selectmen discussed the Taxable
Inventory Forms. Chairman
Cook explained that at first the forms were used in lieu of interior
building permits, and then the Town based on the State Building Code now
has interior building permits. Martha
Mical explained that she was able to obtain 43 pick-ups generated from
the inventory forms. Ms.
Buono recommends using the inventory forms for at least one more year.
Selectman Hartman moved to
adopt the Taxable Inventory Forms one more year.
Selectman Karrick seconded the motion.
All were in favor. The
motion passed. Selectman Hartman said Don Maurer from the
Department of Environmental Services provided information showing the
rankings for recycling in the State of Selectman Hartman reported on a NRRA
sponsored meeting that he attended.
The meeting focused on single stream recycling, as well as a
range of recycling options as well as what towns are thinking.
From the meeting Selectman Hartman said towns are thinking all
over the place on what they want to do.
Selectman Hartman, Allan N. Brown and Richard Cater attended the
meeting. Ken Klinedinst
recommended to Selectman Hartman a synopsis in the next Town Newsletter.
Chairman Cook reported on a call he
received from residents on Melvin Mill.
Mr. Dunn is in the process of building a stone domed structure.
Ms. Buono will contact the Building Inspector on whether the
structure requires a permit. Richard Senor offered space in the
Warner’s New Paper to Selectman Hartman for the recycling article he
may write. Ed Mical said as part of the conclusion of
the Hazard Mitigation Plan the Board of Selectmen at some point will
need to hold a public hearing sometime in September to accept the plan. 11. Manifest Selectman Hartman made a motion
to authorize the Selectmen to sign the manifest and order the Treasurer
to sign payroll check numbers 1042 – 1073 in the amount of $30,356.16
(includes 5 direct deposit stubs) and accounts payable checks numbered
41934 - 41975 in the amount of $634,518.26.
Note: Accounts payable checks include $500,000 for Motion to adjourn at Board of Selectmen Richard A. Cook – Chairman Respectfully submitted, Mary Whalen, Recording Secretary
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