Meeting opened at 6:00 p.m.

In attendance: Selectman David E. Hartman – Chairman, Selectman Wayne Eigabroadt and Selectman Richard A. Cook

Town Administrator, Laura Buono

Recorder of the minutes is Mary Whalen

Others present:  Police Chief William Chandler,   Martha Mical

William Chandler met with the Selectmen to discuss current affairs within the department. Both the full-time and part-time recent hires are working well. A grant was jointly applied for with Warner, Webster and Boscawen to obtain a radar trailer. Both the grant and the trailer have been received. The trailer will be utilized on a two week rotation. Chief Chandler recommends clarifying the verbiage on the "User Agreement" before signing it.

Selectman Cook made the motion to move into non-public session as allowed by RSA 91-A; 3 II (c), reputation. Chairman Hartman seconded the motion. Roll call: Chairman Hartman, Aye, Selectman Cook, Aye, Selectman Eigabroadt was not present for the roll call. The motion passed.

Selectman Eigabroadt made a motion to close the non-public session. Selectman Cook seconded the motion. Roll call: Chairman Hartman, Aye, Selectman Cook, Aye, Selectman Eigabroadt, Aye. All were in favor. The motion passed.

Selectman Eigabroadt made the motion to seal the non-public minutes. Selectman Cook seconded the motion. All were in favor. The motion passed.

The Board and TA discussed Capital Improvements. The TA recommended establishing a Capital Reserve that will fund unexpected repairs on all town buildings (i.e. furnace replacement, roof repairs etc.). The funding would be annual with an established cap. It was agreed to present a $25,000.00 Capital Reserve Fund for unexpected repairs. Martha Mical asked in establishing this fund, will the past items such as central air conditioning, replacing the lower meeting room floor still be indicated in the Capital Improvement Program. The Board explained the items would still be listed in the CIP. The Selectmen agreed that the drawing from the fund would be for a minimum of $5,000 for unexpected use per approval from the Board of Selectmen.

Wagner – Mr. Wagner came in today to report that the Gradall has been removed from his property effective last week. This was confirmed by an employee who had driven by the property on their way to work today. The TA will send a letter confirming the report and explain that the fines have been waived.

POD Meeting - The Point of Distribution meeting for the towns of Bradford, Dunbarton, Hopkinton, Warner, and Webster will be held at Hopkinton High School on August 14^th from 10-12. There will be a walk through of the clinic and then a meeting to discuss specifics of transportation and security issues. The TA, Chairman Hartman and Selectman Eigabroadt will attend.

St. Lawrence – As was documented within the letters to Mr. St. Lawrence, the Shoreland Protection Act requires that a building the size of the garage he has installed, must be 50’ from the shoreline. There is no exception to this rule. Mr. St. Lawrence has been advised of the options which will be presented by DES and that there are two separate violations – the State and the Town. Because the structure is also located in the floodplain, Selectman Cook made the motion to inform Mr. St. Lawrence that he has 30 days to remove the garage, if not accomplished within the 30 days, fines will commence at $200.00 per day for every day the building is in violation of State law and Town Ordinance. Selectman Eigabroadt seconded the motion. All were in favor. The motion passed. The Selectmen then discussed fining Mr. St. Lawrence for building a structure without a building permit. The Board agreed not to fine.

Hazard Mitigation Grants – notification has been received that two of the Hazard Mitigation Grant applications which were previously submitted have been recommended for approval by the NH Hazard Mitigation Team and has been forwarded to FEMA Region 1 for additional review and approval. The FEMA review is expected to take approximately six months. The two projects are Horne Street & Joppa. The Selectmen thanked Allan Brown, Ed Mical and the TA for their efforts in applying for the grants.

Firth – Mr. Firth brought in an updated building permit application for the Boards review.

Propane – Rymes has submitted a propane price not to exceed $1.67. The TA was not made aware of the fact that the fuel company owns the tanks until today so should the town wish to go with another company in the future; the tanks would have to be changed out. The price offered appears to be comparable in this volatile market. The Selectmen agreed to remain with Rymes.

Area Selectmen’s Meeting – It’s time to schedule another meeting for the Selectmen in surrounding towns. The TA will begin contact with area Selectmen to arrange a meeting.

Purchasing Policy – Selectman Cook made the motion to adopt the Purchasing Policy as provided to the Board on July 6, 2006. Selectman Eigabroadt seconded the motion. All were in favor. The motion passed.

Employee Evaluation Form – The TA presented to the Board a copy of an evaluation form that in her opinion flows nicely. The Selectmen will compare the form to last year’s before deciding.

Transfer Station – The Board will schedule another work session to move forward, and complete, the Hazardous Waste Policy. Bob Bishop from DES will be asked to attend. The TA will have a draft policy available for review before the meeting.

Selectman Eigabroadt made the motion to give approval to the Conservation Commission to move forward in pursuit of an easement for the Courser Farm Project. Chairman Hartman seconded the motion. Selectman Cook abstained from voting. The motion passed.

Selectman Cook made the motion to approve meeting minutes dated July 18, July 20 work session and July 20 non-public as corrected. Chairman Hartman seconded the motion. The motion passed.

Selectman Eigabroadt made the motion to move into non-public session as allowed by RSA 91-A;3 II (c & a), reputation and employee matters. Selectman Cook seconded the motion. Roll call: Chairman Hartman, Aye, Selectman Cook, Aye, Selectman Eigabroadt, Aye. The motion passed.

Selectman Eigabroadt made a motion to close the non-public session. Selectman Cook seconded the motion. Roll call: Chairman Hartman, Aye, Selectman Cook, Aye, Selectman Eigabroadt, Aye. All were in favor. The motion passed.

Selectman Eigabroadt made the motion to seal the non-public minutes. Selectman Cook seconded the motion. All were in favor. The motion passed.

Motion to adjourn

Board of Selectmen

David E. Hartman – Chairman
Wayne Eigabroadt
Richard A. Cook