Meeting opened at 6:00 p.m.

In attendance: Selectman David E. Hartman – Chairman, Selectman Wayne Eigabroadt and Selectman Richard A. Cook

Town Administrator, Laura Buono

Recorder of the minutes is Mary Whalen

Others present:  Ed Mical – Emergency Management.  Martha Mical. Barbara Annis

Selectman Cook made a motion to go into non-public session as allowed per RSA 91-A: 3 II (c & a), reputation & personnel. Selectman Eigabroadt seconded the motion. Roll call: Chairman Hartman, Aye; Selectman Eigabroadt, Aye; Selectman Cook, Aye.

Chairman Hartman made the motion to close the non-public session. Selectman Eigabroadt seconded the motion. Roll call: Chairman Hartman, Aye; Selectman Cook, Aye; Selectman Eigabroadt, Aye. All were in favor. The motion passed.

Selectman Cook made the motion to seal the minutes of the non-public session. Selectman Eigabroadt seconded the motion. All were in favor. The motion passed.

Regular session began at 7:05 p.m.

Ed Mical has scheduled an emergency drill on September 19, 2006 which will work in conjunction with the Fire Departments yearly mutual aid drill. The drill will begin about 6:30 p.m. it will include the opening of the emergency operation center. The drill will be for mass casualties and will take place on Kearsarge Mountain Road the college students will also be participating. Mr. Mical is asking participation from the Board of Selectmen, TA, Director of Public Works, Police Chief, Health Officer and 911 - Coordinator. Mr. Mical will forward information about the drill prior to the scheduled date. Martha Mical asked if the public will be notified. Mr. Mical said "yes". Mr. Mical also informed the Board that the State has forwarded two hazard mitigation projects that are in association with the October flooding. A total of three projects were submitted; only two projects were forwarded, one for West Joppa, the other Horne Street. Part of the process is waiting for FEMA to come out and review the sites. Mr. Mical said that approval from FEMA should be known by December 2006. For budgeting purposes the projects are a 75/25 match. Once the projects are approved, Mr. Mical understands that the town can request 50% of the 75% up front. Mr. Mical explained the Horne Street mitigation project is dealing with the reconstruction of culverts, bank stabilization, putting in rip-rap and possibly raising some of the road bed in specific areas. Also, associated with this, there is hazard mitigation money available from the October flooding to reconstruct a culvert located on the lower end of Horne Street. This project will not be completed this year, so it is recommended to incorporate as part of the submitted project for next year’s budget planning. Mr. Mical then spoke about pre-hazard mitigation and asked if the Selectmen wish to continue pursuing funds for the reconstruction of East Roby/Retreat Road in 2007; if so, Mr. Mical recommends budgeting for professional services. An engineering firm has completed some additional information in 2006. Mr. Mical recommends budgeting $2,000.00 to update the engineering plans that were completed some years back. Applications would need to be submitted by early January. The Selectmen agreed to pursue the funding. Mr. Mical presented paperwork for the May flooding that encompasses 22 projects. Mr. Mical and Allan Brown have spent approximately 35 hours each gathering the required information. Mr. Mical will hand deliver the information to the FEMA office on August 16^th.

Selectman Cook made the motion to approve a "Sign Permit" for Map 13 Lot 31-1. Selectman Eigabroadt seconded the motion. All were in favor. The motion passed.

Chairman Hartman has consulted with two professionals regarding a large honey beehive located on town property. It was learned that the bees may migrate into the building come cold weather. Chairman Hartman is not clear on this because the hive is located on the outside of the building, bees need the honey to survive through the winter. Because of the high location of the hive, it is believed not to be a safety issue. There is a concern about the hive being vandalized.

Selectman Eigabroadt made the motion to approve a Veterans Tax Credit in the amount of $500.00 for Map 15 Lot 34-2. Selectman Cook seconded the motion. All were in favor. The motion passed.

Barbara Annis, Planning Board Chair, spoke to the Selectmen about a change in the lighting at "McDonald’s". Barbara contacted the franchise and made arrangements to meet with the manager on a Friday, Selectman Eigabroadt accompanied her. The manager understands that the light bulbs only were changed. The Planning Board is questioning that the lighting may have changed. Barbara has reviewed the tapes from past meetings regarding McDonald’s; there is no record on file indicating the type of lighting. The Historical Society has pictures dating back 1992 showing the lighting to be same as what is currently on the premises. Barbara believes that the lighting was originally aluminum with a space allowing the light to reflect up and out, not the way it is now. The Planning Board has sent a memo to the Board of Selectmen to look into the possible lighting change. Barbara explained that the memo will also include whether or not local businesses are applying for a "Temporary Sign Permit", if not, the Planning Board is asking that the Selectmen to notify businesses that the "Temporary Sign Permit" is required for any temporary sign. Barbara noted that Aubuchon, McDonald’s & Evans are currently in violation. The TA discussed the enforcement of the ordinance; the Planning Board has not asked the Code Enforcement Officer to address this because he has been charged with new commercial construction. Chairman Hartman spoke about the need to change the sign ordinance to be more realistic. Martha Mical commented that the sign ordinance was placed on a list along with other items that need to be looked at within the zoning ordinance. The TA will create a letter regarding the temporary signage.

Martha Mical spoke to the Board about a "Use Permit" (no permit for the erection, exterior alteration, moving or repair of any building shall be issued until an application has been made for the certificate of zoning compliance, and the certificate shall be issued in conformity with the provisions of the zoning ordinance). The "Use Permit" has not been utilized for over 7 years. Martha Mical asked if the Board if they recommend the ordinance be removed or utilized. The Selectmen will review the ordinance before deciding along with reviewing other zoning ordinances for possible changes.

Administrator’s Report

Employee Training – An Employee Benefit Training session is scheduled for Tuesday, August 29^th from 2-4 at the Town Hall and 6-8 at the Fire Station. This training covers various issues including harassment.

Insurance Meeting – Melissa Briggs from Local Government Center will be here on Tuesday, September 5^th @ 10:00 a.m. to meet with the Selectmen and employees to discuss the proposed insurance change that was brought to the Board’s attention at a previous meeting.

Recycling Committee – To date, there are three people interested in serving on the Recycling Committee, Richard Senor, Evie Joss and Maureen Ireland. Two others on the original committee have declined and a third has not returned calls. The TA will contact the interested members in order to schedule a meeting. The charge of the Committee would then be established (i.e. education of the public, ways to better recycle, etc.)

Area Selectmen’s Meeting – It appears that Wednesday, September 27^th works for all involved. Warner will host the meeting. The meeting will begin at 6:30 p.m. agenda is yet to be determined. The last meeting touched upon shared resources (Health Officer, Assessor, etc.).

Martha Mical commented that she has not reviewed the annual list of Warner students. Martha has spoken to the school district and they told her they are working on the numbers for the State. Martha’s question is how the numbers for the State (due September 1st) can be completed without an accurate student enrollment. Martha said that when reviewed, she annually removes 14-20 students that do not belong to Warner. Martha is concerned that the Town could be responsible for students that do not reside in Warner costing the Town $8,000.00 for each student. In the past the student list was received in June, reviewed and sent back by July. When Martha Mical called the school district the contact was unaware that he was supposed to do the list. The TA will contact the school district. Martha recommends adding the student list as an agenda item at the Area Selectmen’s Meeting.

Planning/Zoning Secretary – Sissy Brown has submitted her resignation effective August 31^st. Selectman Cook made the motion to accept the resignation submitted by Sissy Brown. Chairman Hartman seconded the motion. Selectman Eigabroadt was not in favor. The motion passed 2-1. The TA submitted recommendations for the position as far as expanding public hours and completing meeting minutes within the office after public hours. Barbara Annis asked about the additional use of the computer by the Conservation Commission, and the available space within the system and would there be a conflict with the use of the computer. Selectman Cook explained that the computer is being used to assist the Road Committee and does not see any conflict with the office hours.

Meeting Schedule – The Selectmen have decided to continue with the every other week meeting schedule, off weeks could be used for work sessions. The meeting scheduled for September 12^th may be canceled due to the election.

CIP – The CIP subcommittee felt that the Capital Reserve Fund for buildings does not meet the criteria of the CIP. All voiced agreement that it was a good idea but that it should be set up separate from the CIP. The projects that were previously under the CIP need to be submitted each year. The current projects broken out under the CIP are Town Hall Front Steps $18,000; Town Hall Roof Repairs $48,000; Town Hall Tile Flooring $15,000; Town Hall Stage & Projection System $15,000; 2010 Full Evaluation $150,000; and Hopkinton Landfill $180,000. The Selectmen discussed that the landfill is an operating expense and recommended asking the CIP subcommittee if it should be removed from the CIP. The roof cost needs to be re-addressed.

Speed Trailer – Chief Chandler has reported that the three towns are working on the wording for the agreement to use the speed trailer. Alternative options for insuring the trailer are also being researched.

Selectman Eigabroadt made the motion to accept meeting minutes August 1, and two non-public sessions dated August 1. Selectman Cook seconded the motion. All were in favor. The motion passed.

Selectman Cook informed the Board that during the Odd Fellows Building meeting held on August 14^th agreed to hold a meeting on September 18^th at Simonds School. All the business owners within the village will be invited to attend. Parking is the issue. Also on September 25^th, Mr. Closs is organizing a presentation by a panel about Tax Incremental Finance District which will also be held at Simonds School.

Nancy Sibley Wilkins Trust will be meeting on August 16^th. Selectman Cook made the motion to appoint David E. Hartman as the Selectmen’s representative to the Trust. Selectman Eigabroadt seconded the motion. All were in favor. The motion passed.

Selectman Cook added that the past request from the Director of Public Works to close the top of Bartlett Loop has been changed to remain open.

Selectman Cook has figured the original size of a structure located on Map 22 Lot 002 to be 16 x 20. The Assessing Clerk will compare what is actually on site.

Martha Mical strongly feels that the Town has a one time opportunity to clean-up a property located on Map 7 Lot 70-4 that the Town now owns. Martha explained that this was completed on three other properties. The TA is researching this request.

Chairman Hartman explained that the Towns tonnage delivered to the Penacook incinerator is approximately 5.4% higher than it was last year at the end of July. If the tonnage continues at its current rate the annual tonnage will still be under the guaranteed annual tonnage.

Motion to adjourn 9:07 p.m.

Board of Selectmen

David E. Hartman – Chairman
Wayne Eigabroadt
Richard A. Cook