Warner Board of Selectmen Meeting Minutes August 27, 2002
In Attendance: Selectman Robert C. O’Connor – Chairman (arrived at 6:15 p.m.) Selectman John C. Brayshaw Selectman Edward F. Mical Recording secretary: Mary Whalen Public Attendance: Wendy Pinkham, Martha Mical, Guy Burlock, Susan Burlock, Brian Hotz, Richard Cook, Charlie Albano, Gerald Roy, Chuck Goss, John Rymes, James Rymes, Chuck Cosseboom, Intertown Record and Argus Champion. Selectman Mical opened the meeting at 6:00 p.m. Finance Director, Wendy Pinkham presented to the Board the MS4 Revised Revenue sheet for their review. This form is a 2002 update which is due to the State by September 1, 2002. Projections for revenue were estimated at the end of 2001. Mrs. Pinkham is now updating the projections for the balance of the year. Mrs. Pinkham presented a purchase order for telephone support for Quick Books 2002. The Board questioned the amount of the support ($519.00) for one year. The Board would like more information and negotiation on the cost of the support. Mr. Gerald Roy met with the Board to discuss the assessment of his property. Mr. Roy is asking the Board of Selectmen to lower his taxes. Mr. Roy explained to the Board that the home is an old barn reconstructed not new home construction thus validating his request to lower his taxes. Selectman Brayshaw explained the age of the building does not constitute a lower assessment. Mr. Roy explained that a great deal of square footage is used for educational purposes. The Board is willing to look at the property. The Board will meet with Mr. Roy on September 3, 2002 at 12:15 p.m. to review the property. Mr. James Rymes and Mr. John Rymes from Rymes Propane along with Operations Manager Chuck Cosseboom met with the Board to discuss why the Board chose to go with another propane supplier. Mr. James Rymes explained that Rymes Propane was notified early on in the season for solicitation of his product. Rymes Propane answered the request and then heard no response for a month, then received a phone call and faxed over to the Town Hall a formal bid proposal, Mr. Rymes noted to the Board that they were not in receipt of a formal bid proposal from the Town. Then a week later Rymes Propane was notified that the Town was going with another vender because Rymes did not care. Mr. Rymes requested a meeting with the Board to show that he does care and to clear up any miss-understandings. Mr. Rymes noted to the Board that the parent company of Countryside, considering bankruptcy. Chairman O’Connor gave his perspective on what happened. Back in April Chairman O’Connor spoke to the Finance Director about the current contract with Rymes, the Finance Director was instructed to contact Rymes Propane to inform them that the Town of Warner was going out for bid regarding propane. Because there was no written response Chairman O’Connor asked the Finance Director to send out formal bids. Information was then received by phone by two company’s one being Rymes Propane. The information on pricing that was gathered by phone calls was presented to the Board. Chairman O’Connor asked the Finance Director to obtain formal bids from the two propane companies that responded by phone. Only one written proposal was received, and that is what the Board dealt with. Selectman Brayshaw asked Rymes Propane how they originally answered the phone requests for propane pricing. Mr. Rymes stated that the first one was a written solicitation with a format with the fixed number and the other was a fax that was requested per phone call on August 12, 2002. Rymes has phone records to back up their statement. Selectman Brayshaw made a motion to go into non-public session per RSA 91-A: 3,II (C) matters if discussed in public would likely affect the reputation of any person unless such person requests an open meeting. Selectman Mical seconded the motion. All were in favor. The motion passed unanimously. Chairman O’Connor made a motion to come out of non-public session and to seal the minutes per RSA 91-A: 3, III. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. Brian Hotz and Richard Cook from the Conservation Commission met with the Board to brief them on their current project. The Conservation Commission has been working with a buyer to help facilitate them in a purchase of 745 acres in the Mink Hills. At a later date the buyer would then protect the property. There are actually two tracks of land, one is 500 acres and the other 245 acres. The Conservation Commission has worked an option with the proposed land buyer to purchase a conservation easement on the property. The Conservation Commission will have a year to raise the funds. The easement will allow two 5 acre house lots on the 500 acre parcel. This is the best option for the Conservation Commission as far as preventing development in that area. Chairman O’Connor informed the Conservation Commission about the September 24, 2002 Selectmen’s meeting that is solely dedicated to growth. Selectmen Mical suggested that the Commission attend the next Zoning and Planning Board meeting about their intent. Sue Burlock from Countryside Propane asked the Board if a decision has been reached regarding a propane supplier. Chairman O’Connor stated that the decision would be made on September 3, 2002. Charlie Albano met with the Board to update them on the qualification bidding process for the Riverwalk project. Two bids were received, both are qualified and now a formal letter for a request for bid will be sent out. Mr. Albano also informed the Board that the project would be done with as much volunteer labor as possible. September 4, 2002 at 7:30 p.m., Parks and Recreation Sub-Committee will be meeting. The vandalism at Riverside Park was discussed. Selectman Mical informed the Board that the Wage Study Committee is still working on changes for the performance review and starting to look at the compensation program. The Wage Study Committee asked the Boards feelings on the bucket system. Chairman O’Connor informed the Board that the Police received their bulletproof vests. Chairman O’Connor will be attending a meeting once a month in Concord regarding funding. Selectman Brayshaw commented that the Board tied for fifth place at the D.A.R.E Golf Tournament. Selectman Mical read a letter of gratitude regarding the Highway Department. There will be no Selectmen’s meeting on September 10, 2002 due to the election. The Board signed a Mutual Aide Agreement with the Town of Weare. The Fire Department will be sponsoring a memorial service on September 8, 2002 for those lost on September 11, 2001. A Public Hearing will be held on August 29, 2002 for the Water Precinct regarding rate increases.
Selectman Brayshaw informed the Board that he has spoken to Fire Chief Richard Brown regarding the monies received for detail work during the moving of the house from Exit 9 to Schoodac Road. Chief Brown explained that the monies that were received were a charitable donation given to the Warner Firefighters Fund. The donation was not solicited in any way and was given in free will. Selectman Brayshaw also stated that it was brought to his attention that the stamp on Mr. Azmy’s survey was not from a licensed surveyor it is that of a licensed engineer which is not acceptable by State standards. Selectman Mical noted that Mr. Azmy submitted a site-plan to the Planning Board not a survey. The Board signed the following:
The Board reviewed the following minutes:
Jim McLaughlin met with the Board and about the project at Exit 9 and if the Board has heard from Mr. Ray Wentzel. There is about two months left on his sub-division. Chairman O’Connor made a motion to adjourn at 9:32 p.m. Selectman Mical seconded the motion. All were in favor. The motion passed.
Robert C. O’Connor – Chairman John C. Brayshaw Edward F. Mical
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