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Warner Board of Selectmen Meeting Minutes September 18, 2007 Meeting opened at In Attendance:
Selectman David E. Hartman - Presiding
Selectman Wayne Eigabroadt
Selectman Richard A. Cook Absent:
None Recorder of the minutes is Mary Whalen Others present: 1. NON PUBLIC SESSION Selectman
Cook made a motion that the Board of Selectmen enter into Nonpublic
session as allowed by RSA 91-A:3 II (b) the hiring of any person as a
public employee. Selectman Eigabroadt seconded the motion. Roll
call vote: Selectman Eigabroadt - Aye; Selectman Cook - Aye; Chairman
Hartman – Aye. Motion
passed unanimously. Laura introduced Jean Lightfoot as the
preferred candidate for the Land Use Secretarial position.
Qualifications and past employment was discussed.
Rate of pay was agreed upon ($14.26) a performance review will
take place in 6 months, with a step increase if successful. Selectman
Eigabroadt moved that the Board of Selectmen come out of Nonpublic
Session. Selectman Cook
seconded the motion. A roll
call: Selectman Cook – Aye; Selectman Eigabroadt – Aye; Chairman
Hartman – Aye. The motion
passed unanimously. PUBLIC SESSION
OPENED AT 2. MOTION TO HIRE Selectman Cook made the motion to hire Jean Lightfoot as the Planning/Zoning Secretary at $14.26
per hour with a start date of 3. MARTHA MICAL – REXFORD PROPERTY Martha explained that the Town took a
portion of two different lots (undivided interest) through taxes several
years ago. One of the owners
of the property sent the Selectmen a letter requesting of the Selectmen
to purchase the Town’s
interest. The other owners
of the same property have been notified.
Martha asked the Selectmen if they are willing to offer the
property to the interested party; the other owners have expressed no
interest in the property. The
main significance will be the property will end up in clean ownership to
one family. Martha is requesting permission to offer the property at the
cost of the deeds. Selectman
Eigabroadt does not understand how the Town could take an interest as
opposed to a piece of property. Martha
said the Town can only take the portion that did not get paid; this
divided interest was set up many years ago.
Selectman Eigabroadt doesn’t have a problem with offering the
property; he is trying to understand how the interest was taken for
taxes. Selectman Cook made
the motion to offer Map 6 4. 911 SECONDARY LIAISON The Selectman appointed Mary Whalen as the
911 Secondary Liaison. 5. SHARON WASON – The CNHRPC is also working on local source
water protection grant applications (for protecting existing permanent
water supplies). CNHRPC has
spoken with Conservation Commission member Jim McLaughlin about some
ideas, CNHRPC has helped Jim complete some recent work with scenic
by-ways. CNHRPC has given
the Planning Board an estimate for a Master Plan.
Selectman Cook asked what the water protection is. Sharon
explained that the State has an RFP out for local source water
protection grants which can be for mapping activities, local land-use
regulations, signs, fences, gates, physical security measures, and
planning for land acquisitions. The
grant applications are due November 1st.
The State has priority watershed areas, all of CNHRPC 20
communities are in the priority watershed areas, and Warner scored high
in a good way as far as a chance in receiving some money.
The Selectmen spoke about the Exit 9 development and how that has
potential impact on the public water supply.
The Conservation Commission brought forward concerns about the
Exit 9 development and the inadequate drainage.
6. MANIFEST Chairman Hartman explained the Selectmen
initiated the practice of signing payable manifest during the
Selectmen’s meeting; the payables have accumulated two weeks prior.
On the alternate Monday or Tuesday when the Selectmen do not meet
the payroll manifest is signed and acknowledged during the next
Selectmen’s meeting. Selectman Cook made the motion to authorize the Selectmen to sign the manifest in order to have
the Treasurer sign the payroll checks numbered 39854 through 39905 dated
7. STATE VETERINARIAN Selectman Eigabroadt/Health Officer said
that he placed 2 calls without receiving a return call.
Chairman Hartman confirmed that the problem with the animals
still exists at Map 10 Lot 45. Selectman
Eigabroadt offered to make a personal appearance at the State
Veterinarian office. Selectman
Cook recommended a call to the State Representatives if no action is
taken. 8. MEETING MINUTES – FORMAT DISCUSSION Laura explained that at the last
Selectmen’s meeting it was brought up that the Board would discuss the
contents of meeting minutes and if they require more or less detail.
Mr. Senor had brought to the Selectmen’s attention that his
comments were not included during a meeting where Corcoran Environmental
did a presentation on single stream-recycling.
Selectman Eigabroadt said he has spoken to the secretary about
the meeting minutes in the past noticing a pattern; if issues where
heated, aggressive or distasteful they were not in the minutes; verbatim
is not necessary but specific enough that anybody who reads the minutes
can get a general sense of the meetings the topics that were discussed
and decisions made. Laura
spoke about a set of meeting minutes where the Board requested changes;
the changes were made for the Board to reply back to the secretary,
those were never received. Laura
said part of what was said at the last meeting was the Town was in
violation of the right-to-know law, based on the minutes that Mr. Senor
referenced; the Town was not in violation.
It would also be beneficial for the record keeper to have
speakers step up to the microphone, clearly state their names and
comments. Selectman Eigabroadt added that accuracy is the key as well;
there have been times when Selectman Eigabroadt mentioned clear
accusations about Selectman Cook that was not reflected in the minutes,
after which corrections were made. Selectman
Cook added that the Board needs to take more responsibility making sure
the minutes reflect what the Board feels is important.
Selectman Cook recommends the minutes should continue the level
of detail as presented in the August 21 meeting minutes.
Public Comments: Richard Senor said in speaking in length
with both the Attorney Generals Office and Selectman Eigabroadt said the actual
Statute 91-A states “person speaking and a brief discussion of the
topic” it doesn’t say anything about tone.
In Selectman Eigabroadt’s opinion the tone of the meeting
should be reflected. Laura
added that reflecting a tone could be subjective when the recorder is
listening to a tape. Chairman
Hartman summarized the discussion by taking advice from Selectman Eigabroadt made a motion to
recess for 5 minutes. 9. HIGHWAY SAFETY COMMITTEE RECOMMENDATIONS The Highway Safety Committee met on The second recommendation submitted by the
Highway Safety Committee has to do with the island located at the Route
103/McDonald’s, A Highway Safety Committee member noted
that a resident that lives at the apartments located next to the Old
Grade School is not obeying the entrance and exit flow of traffic which
is concerning now that school is in session. Chairman Hartman made the motion to send a letter of concern to the owner of the apartments
notifying the residents to recognize proper circulation patterns
established on Town property. Selectman
Cook seconded the motion. Selectman
Eigabroadt asked if the Town owns the parking lot and is there are any
deeded rights for the apartment building.
Laura doesn’t believe so. Selectmen
Eigabroadt said if there isn’t then it can be added as an alternate
remedy is for the apartments to find alternative parking.
All were in favor of the motion. The motion passed.
10. SELECTMEN’S REPRESENTATIVE TO THE RECYCLE COMMITTEE Selectman Cook said that there are not
official representatives to other committees; whoever is interested from
the Select board can attend. Selectman
Eigabroadt also recommended that the Recycle Committee can report to the
Selectmen periodically/when necessary or when the Selectmen ask for a
report. 11. RECYCLE COMMITTEE GRANT RESEARCH REQUEST The Recycle Committee submitted a letter
requesting the Town Administrator research any available grants
pertaining to recycling. Laura
has information on grant and program information from Richard Senor asked a question about the
drywall (question was difficult to hear). Laura replied by saying there
is information that needs to be looked at.
Richard Senor replied back (reply was not clear). Selectman Eigabroadt requested to leave
the meeting at 12. TOWN ADMINISTRATOR’S REPORT Capital Budget – Since there is some work to be done on the
Capital Budget prior to a presentation to the Budget Committee, Laura
asked the Board if they would like her to schedule a work session.
The Board agreed to Tuesday, September 25 at Wages – Laura has been working on the 2008 wages with town
departments so that they can have a figure and process to the Selectmen
within a couple of weeks. Once
they have completed their work, they will request a work session with
the Board to go over the information. Town Report – Last year, the Town went out to bid for the
Town Report. Laura asked the
Board if they would like to do a formal bid process again this year or
request quotes from various companies. The
Selectmen agreed to various quotes. Recycling Committee – A letter was received from the
Recycling Committee with regard to Richard Senor’s request at the last
Selectmen’s Meeting for grant research.
There are a couple of programs offered through NH the Beautiful
with regard to recycling bins that will be forward to the Committee. DES Visit – As the Board is aware, DES visited the Transfer
Station on September 7th and approved the use of the
sheetrock pile in order to build up the berms that were previously built
utilizing sheetrock in 2003. There
were a couple of observations by the inspectors that will need work such
as the used oil area and the clutter in front of the building.
These are areas that Laura has been discussing with Paul
Fouliard. An area at the
Public Works Department where there is stockpiling of construction
debris from various projects will also need to be cleaned up.
Allan Brown has stated to Laura that they pile debris every year
while working on projects and then sort through it and get rid of it
each fall. Laura said the
stockpiling can be done, except where it is being dumped looks like a
landfill. DES said that
material needs to be placed in a location where there will be no
question as to what is going to happen to it.
Laura has not met with either Paul or Allan yet in regards to the
letter. Laura feels the
letter was very constructive and provides the information as to what
needs to be done. Christmas Eve – Christmas Eve is on a Monday this year and
Laura would like to close Town Departments to the public at MS-5 – Copies of the MS-5 were given to each Selectman for
review. As a result of the
audit, the ending fund balance for 2005 has been adjusted from $879,245
to $1,021,794. This report
needs to be signed by the Selectmen and forwarded to the Department of
Revenue. Tammy Webb, the
lead auditor for Warner, is checking with one of the other auditors for
the status of our Capital Assets. That
is the last piece she is waiting for to complete the audit report and
management letter. Sexual Harassment Policy – One comment has been received
from the employees with regard to the proposed sexual harassment policy.
The comment was that it should be clearly stated that as part of
the investigation of a complaint, the “accused” will be advised of
the problem. Laura agrees
with the comment. The Board
agreed with the change. 13. OTHER BUSINESS Selectman Cook attended the Odd Fellows
Building Committee meeting that was held on September 14th.
Anthony Mento has resigned as Chair.
The Committee will arrange a meeting with Christopher Closs,
there is concern on how to move forward at this time in regards to the
downtown drainage system issue. Because
the school is involved it is not clear when there will be any
resolution. Laura offered to
call the Superintendent. Chairman
Hartman recommended meeting with the School Board representatives.
Selectman Cook has received complaints
regarding Mr. Dunn and property located on Selectman Cook presented a quote for
repair of the slate roof on the Town Hall. Selectman Cook reminded the Board that
there will be a Zoning Board site walk on September 21 beginning at Selectman Hartman will be participating as
a member of the Board of Selectmen speaking at the program for the
Pillsbury Free Library, Library of the Year Award on September 22.
Chairman Hartman and Laura Buono met with
Liz Beddard from Concord Regional Co-op study of single-stream
recycling; Liz is visiting all the co-op towns obtaining data.
The Co-op has also requested the yearly guaranteed annual
tonnage, Paul Fouliard will be consulted.
Chairman Hartman said the town is producing less trash than last
year at this time but with three months ahead the Town will not quite
reach the GAT. Selectman
Cook asked Chairman Hartman to reiterate the ramifications for under or
over estimating. Chairman
Hartman explained if the Town under estimates it doesn’t cause the
Town any problem if the Town over estimates (does not deliver as much
trash as the Town said they would) the Town is obligated to pay the
amount up the GAT. Last year
the Town had to pay for 100 tons. Chairman
Hartman recommends reducing the GAT by 50 tons for next year. 14. MEETING MINUTES Meeting minutes dated August 21 Meeting Minutes, August 21 Non Public
Session, September 7 Meeting Minutes were not approved. Motion to adjourn at Board of Selectmen David E. Hartman
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