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Warner Board of Selectmen Meeting Minutes October 2, 2007 Meeting opened at In Attendance:
Selectman David E. Hartman – Presiding
Selectman Wayne Eigabroadt – arrived
Selectman Richard A. Cook Absent:
None Recorder of the minutes is Mary Whalen Others present: Laura Buono – Town Administrator Richard Senor Robert Firth 1. ROBERT FIRTH The Selectmen asked Mr. Firth about for
the status on his 2. MANIFEST Selectman Cook made a motion
to authorize the Selectmen to sign the manifest ordering the Treasurer
to sign payroll check numbers 39960 - 40005 dated 3. GUARANTEED ANNUAL TONNAGE Transfer Station supervisor Paul Fouliard
submitted his GAT recommendation in the amount of 2050 tons for 2008.
Chairman Hartman calculated a year to date estimate resulting in
the tonnage being under the 2007 GAT by about 25 tons at the end of the
year. Chairman Hartman
disagrees with Paul’s recommendation about setting the GAT the same as
last year (2050 tons). Chairman
Hartman recommends reducing the GAT to accommodate the actual tonnage.
Selectman Cook clarified that being under the GAT there is no
additional cost to the Town, being over the GAT there is an additional
cost. Chairman Hartman
explained being under the GAT there is no additional penalty, but the Town is still required to pay up to the established
GAT, if needed the Town could budget in 2008 for a larger GAT and set
the GAT at a lower tonnage. The
Co-op at one time did try to penalize towns that went over their GAT but
it didn’t work. Selectman
Cook confirmed that the Town is obligated to pay the GAT no matter what
is delivered, if the Town goes over the GAT the Town also pays for the
tonnage. Selectman Cook
clarified that if the Town lowers the GAT there is no chance of paying
up to the GAT that is not sent unless the Town dramatically drops in
tonnage. Chairman Hartman
said last year Warner delivered 2085 tons, at the current rate the Town
will be delivering 60 tons less this year than last year.
Selectman Cook asked if there is anything to attribute the less
tonnage to. Chairman Hartman
said the downturn in the economy and possible better recycling efforts.
Chairman Hartman added that regionally the overall tonnage
delivered to the incinerator has gone down.
The Selectmen discussed budgeting for 2050 tons and setting the
GAT at 2000. Selectman Cook
made a motion to set the GAT for
2008 at 2000 tons. Chairman
Hartman seconded the motion. Chairman
Hartman asked for comments. One
comment was made by an audience member but it was not audible.
All were in favor of the motion.
The motion passed. 4. TAX COLLECTOR REFUND REQUEST Selectman Cook made a motion
to issue a refund to RC McLucas Trucking in the amount of $3.12;
reimbursement for overpayment of a timber tax bill.
Chairman Hartman seconded the motion.
All were in favor. The
motion passed. 5. TOWN ADMINISTRATOR’S REPORT Connors Mill – Terry Lorber and Highway Foreman Brad Kelly
met with DOT on Thursday to discuss the scope of work for Septage Treatment Agreement – Laura has forwarded copies of
a Septage Treatment Agreement from the City of Transfer Station Expansion Committee – Individuals who are
interested in serving on the Transfer Station Expansion Committee are,
Paul Fouliard, Pete Newman, John Warner and Rick Davies as well as
various members of the Recycling Committee.
Laura was not clear if all the Recycle Committee members would be
on the Expansion Committee. Selectman
Cook said it would be one member from the Recycle Committee that would
be on the Expansion Committee but open for all to attend.
Martha Mical asked if the Board of Selectmen is on the Committee,
Laura said yes. A meeting is
scheduled for October 9 at Tax Rate Setting – Laura spoke with the Department of
Revenue Administration with regard to securing a date to set the tax
rate, however, Laura was informed that the SAU is having some problems
and that DRA won’t be getting their figures until mid-October.
Once the figures are received by DRA, they have to be reviewed
and if there are no problems, the Town can set the rate.
Laura will keep in contact with DRA and has/will keep trying to
contact the School Superintendent. Old 6. STATE VETERINARIAN Selectman Eigabroadt did make contact with
the State office and learned that the Veterinarian has been out of town
and will contact Selectman Eigabroadt upon his return.
Chairman Hartman asked if the conditions of the animals at Map 10
Lot 45 are the same from a month ago.
Selectman Eigabroadt said the he believes the conditions are the
same. 7. SEXUAL HARASSMENT POLICY The policy was distributed to all
employees; one change was recommended and added (as part of an
investigation the accused will be approached); this was not clearly
stated in the policy. Selectman
Eigabroadt asked Laura if she reviewed the State’s policy, it’s
extremely convoluted. Selectman
Cook made the motion to adopt the revised sexual harassment policy, effective as of
the vote. Selectman
Eigabroadt seconded the motion. Selectman
Eigabroadt said the policy would be put into effect today, but before it
can be accountable the employees need to sign the policy.
All were in favor of the motion.
The motion passed. 8. GENERAL BUSINESS Laura informed the Selectmen that an individual is scheduled to meet with them on October 16th. The Selectmen will be asked to support a 9/11 investigation by asking other communities to send a letter supporting an investigation on the government level. Information was left for the Selectmen’s review. 9. MEETING MINUTES Meeting minutes dated August 21 Meeting
Minutes, August 21 Non Public Session, September 7 Meeting Minutes and
September 18 Meeting Minutes were not approved, Selectman Eigabroadt did
not have a chance to review them. Selectman
Cook and Chairman Hartman have submitted grammatical corrections. 10. HEAVY HAULING Selectman Cook asked that the Public Works
Director and the Highway Foreman are made aware that there have been
previous road problems with the company indicated on the hauling permit.
Martha Mical explained that the Director of Public Works reviews
the site before the permit is issued. 11. GENERAL BUSINESS Chairman Hartman will be attending a
Concord Regional Solid Waste operating/recycling meeting located at the Thursday, October 11 is the Warner Village
Water District water tank dedication ceremony beginning at Chairman Hartman informed the Board that
the tipping fee for the co-op will be increasing to no more than $43.50
per ton if anything at all (preliminary budgeting). The Guaranteed Annual Tonnage will be
decided by Concord Regional Solid Waste co-op on October 18th.
Selectman Eigabroadt asked about the
vacancy within the Conservation Commission.
Selectman Cook explained that Amy Knisley has moved out of town.
Selectman Eigabroadt brought forward a request that Russ St.
Pierre be appointed to the vacant position.
Mr. St. Pierre has shown an active interest toward the
Conservation Commission. A
letter of resignation from Amy as well as a letter of recommendation
from the Conservation Commission Chair is needed before an appointment
is made. 12. NONPUBLIC SESSION Selectman Cook made a motion to go into nonpublic session
as allowed by RSA 91-A: 3 II (e) consideration of pending claims.
Selectman Eigabroadt seconded the motion.
Roll call vote was taken: Selectman
Cook, Aye; Selectman Eigabroadt, Aye; and Chairman Hartman, Aye.
The motion passed. Selectman
Cook moved that the Board of Selectmen come out of Nonpublic Session.
Selectman Eigabroadt seconded the motion.
A roll call vote was taken: Selectman
Cook – Aye; Selectman Eigabroadt, Aye; and Chairman Hartman – Aye.
The motion passed unanimously. 13. RE-OPEN
PUBLIC SESSION Selectman
Cook moved to seal and restrict the minutes of the Nonpublic Session
pursuant to the authority granted in RSA 91-A:3 III.
Selectman Eigabroadt seconded the motion.
A roll call vote was taken. Selectman
Cook – Aye; Selectman Eigabroadt, Aye; Chairman Hartman – Aye.
The motion passed unanimously. Motion to adjourn Board of Selectmen David E. Hartman – Chairman
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