In attendance:

Selectman Edward F. Mical – Chairman

Selectman John C. Brayshaw

Selectman Allen C. Brown

Recorder of the minutes is Mary Whalen.

Chairman Mical opened the meeting at 6:00 p.m.

Joanne Hinnendale coordinator of the crafts for the Fall Foliage Festival asked the Selectmen to consider trimming a tree on the front lawn of the Town Hall. Mr. George Pellettieri volunteered to trim the tree. The trimming will open a sight line to the back lawn. Selectman Brown made the motion to trim the tree to a six-foot level. Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

David Hartman met with Selectman to discuss the Guaranteed Annual Tonnage for the Transfer Station. Mr. Hartman forwarded information to the Selectmen that shows the tonnage through 1990-2002, the information shows a steady increase in tonnage. Recycling tonnage has tripled since 1990. The Town of Warner is charged a fee for going over the base rate of 37.00 a ton to $67.50 a ton over G.A.T. Mr. Hartman is recommending, for budget purposes, to budget for 1,938 tons. Chairman Mical asked if the Town could ask for a higher G.A.T, which would lower the cost for the Town. Mr. Hartman explained that the whole co-op is limited to 133,000 tons. Mr. Hartman explained that Warner could raise their G.A.T as long as no other town does, and as long as the co-op remains at 133,000 tons. Mr. Hartman will be meeting with the co-op, on October 16, 2003, at which time, the G.A.T will be determined for 2004. The Board recommended that the G.A.T be raised, Selectman Brown discussed the dumpsters, where tonnage is actually higher than the Transfer Station tonnage. The Recycling Committee is preparing suggestions to deal with dumpsters and will be presenting them to the Selectmen. Mr. Hartman explained that 2003 G.A.T was set at 1734 tons, 2003 will result in 1850 tons delivered. Mr. Hartman will be changing the G.A.T to 1900 tons for 2004.

Selectman Brown made the motion to increase the G.A.T to 1900 tons for 2004. Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

Brian Hotz, Conservation Commission, presented necessary documents and update regarding the closing on the Badger Easement that will take place on October 14, 2003 during the Selectmen’s meeting. The two house sites can only be accessed on the Class V seasonal section with 1000 foot depth from the road. The easement does not guarantee wheeled vehicles use of the trail; the land may be posted to no wheeled vehicles.

Finance Director, Wendy Pinkham, forwarded an updated long sheet budget to the Selectmen. The long sheet reflects the current spending for all departments. The Selectmen discussed some of the line items that are running high (Zoning Board & Planning Board, Police Detail). Chairman Mical recommended holding the paving line to 50,000.00. The 86 dump truck needs $11,000.00 worth of work.

Selectman Brayshaw updated the Board regarding the Naughton property. Mr. Naughton is still actively looking for land. Chairman Mical explained that a resident came before the Board on October 1, 2003 and specifically asked if the business is in Danbury, then why there are three or four vehicles parked along the road, when Mr. Naughton says he drives only one home. Selectman Brayshaw has worked with Mr. Naughton helping him find land. Selectman Brayshaw recommended having Mr. Naughton come in and talk with the Board one more time.

Selectman Brayshaw will be drafting a letter to Evans Mart informing them about the Zoning Ordinance regarding signage.

Barbara Annis commented that Evans Mart needs to come before the Planning Board due to an expansion of business (Internet Access). Mrs. Annis met with the Selectmen, understanding that if a line is overspent within the Planning Board budget, the Selectmen need to be addressed. At the end of August the telephone line was over by $113.00. The phone number is open for anyone’s use. Mrs. Annis is concerned that the Planning Board is being charged for calls that are not theirs. Chairman Mical has information pertaining to upgrading the telephone system that will be discussed during the Selectmen’s budget process. Mr. Annis informed the Selectmen that the Planning Secretary line might go over budget. Selectman Brayshaw touched on the existing traffic problems that are ongoing at Exit 9. The last traffic count by the State was in 2000. Back in 1998 there was 4700 cars, in 2000 up to 6900 cars. Phil Reeder (Planning Board member) will be heading a committee that will set up what a corridor study will determine at the Exit 9 area. This committee was developed as a result of the Planning Board growth meetings. Selectmen Brayshaw asked the Board members if a temporary moratorium should be placed on any development at the Exit 9 area until the corridor study is done and completed. Chairman Mical inquired about legalities. Selectman Brayshaw focused on safety issues at the Exit 9 area. Chairman Mical explained that there is conduit in place for traffic lights, there is certain criterion that needs to be met by the State for a traffic light. Barbara Annis will research a recorder that will transcribe meeting minutes: a software package would also be needed.

Ron Wirth commented to the Selectmen about the traffic at Exit 9. Mr. Wirth, commented, that accidents that are reported to the Police need to be looked at along with the traffic count.

Chairman Mical forwarded a security system procedure to the Board for their review. Chief Chandler reviewed and approved the procedure. Chairman Mical also informed the Board that the security light in the back of the Town Hall has been adjusted.

The Selectmen reviewed a draft of the lease agreement for the Old Graded School. The Selectmen made appropriate changes.

Chairman Mical informed the Board that the new generator at the highway shed would be hooked up by the end of the week. Chairman Mical asked the Board for their opinion on the old generator. Mr. Wirth asked the Board if he could look at the generator before making a final decision.

The next joint meeting with Board’s of Selectmen will take place in New London on October 17, 2003 at 7:00 p.m.

The building of a Middle School and adding on to the High School is the main topic.

Selectman Brayshaw made a motion to approve the meeting minutes from September 9 & 16, 2003. Selectman Brown seconded the motion. The motion passed.

A budget work session will take place on Tuesday, October 14, 2003 beginning at 5:00 p.m.

The Selectmen discussed the money that will be budgeted for the Kearsarge Children Center and the Co-operative Preschool. The lease agreement will need to be finalized by the Selectmen.

The Selectmen reviewed Lake Sunapee Visiting Nurses proposal for the 2004 budget season. Chairman Mical made a motion to forward the proposal as presented by Lake Sunapee Visiting Nurses into the 2004 budget. Selectman Brown seconded the motion. All were in favor. The motion passed.

The Selectmen discussed the purchase of cement blocks that will be used for a bunker to store crushed glass. The material for the bunker will cost about $60.00 per block. Selectman Brayshaw asked if the bunker could be made out of a different material. The proposed area needs to be cleaned out. The materials required will be determined by the Director of Public Works and the Transfer Station Department Head.

The Board and the Assessing Clerk discussed Overlay and Surplus money. The Selectmen are waiting for a date from the Department of Revenue to set the tax rate for 2004.

The Selectmen reviewed correspondence.

The Board signed the following:

Intent to cut

Address change

Thank you letter

Two building permits

No comments received.

Selectman Brayshaw will continue work with Mr. Azmy regarding the site-plan on Route-103.

Selectman Brayshaw informed the Board that the Planning Board received a preliminary for a pizza parlor, Curves for women, and a video store, all to occupy the old Cricenti’s building. The development at Exit 9 was turned down due to esthetics. Hampton Inn proposal was also received. Transponders are proposed for the tower on Kearsarge Mountain, a site-walk will be scheduled. A six-lot sub-division will also have a site-walk scheduled.

Chairman Mical informed the Board that the Wage Study Committee would be meeting on October 15, 2003.

Ron Wirth inquired about the curbing on the new section of sidewalk that is proposed on Church Street.

Selectman Brayshaw made a motion to adjourn at 9:21 p.m. Selectman Brown seconded the motion. All were in favor. The motion passed.

Edward F. Mical – Chairman

John C. Brayshaw

Allen C. Brown