Warner Board of Selectmen

Meeting Minutes

Tuesday, October 12, 2010

 

Chairman Hartman opened the public session at 5:00 p.m.

In Attendance:   Selectman David Hartman – Chairman, Selectman David Karrick, Jr., Selectman Clyde Carson, Town Administrator Laura Buono  

1. Nonpublic Session

Chairman Hartman moved to enter into Nonpublic Session at 5:00 p.m. per RSA 91-A:3 II (b), hiring. The motion was seconded by Selectman Karrick. A roll call vote was taken. Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.  Motion passed unanimously.   

In attendance: Selectman David Hartman - Chairman, Selectman David Karrick, Selectman Clyde Carson; Town Administrator – Laura Buono

The Board signed a conditional offer of employment for a potential Police Department hire.

Chairman Hartman moved to come out of Nonpublic Session at 5:09 a.m.   The motion was seconded by Selectman Carson. A roll call vote was taken. Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson – yes.  Motion passed unanimously. 

Public Session Resumed

Others present: Ed Mical, Dave Brasher, Varick Proper, Kimberley Edelman  

2. Fire Department

Selectman Karrick reported that the Fire Department Building Committee will be meeting at the Fire Station on Wednesday, October 13th at 7:00 p.m.   The Committee will be meeting with the Warren Street Architects, Inc.  

Selectman Carson told the Board that he would like to know more about the Fire Department needs and he recommends meeting with the Fire Chief so there can be a better understanding.   

3. Consent Agenda

Selectman Karrick moved to approve the consent agenda for October 12, 2010 as follows:

o             Heavy Hauling Permit for East Joppa Road to Chris Fox

o             Timber Tax Levy for Map 30 Lot 17 in the amount of $281.07

o             Building Permit for Map 10 Lot 18-5 – Fisher

Selectman Carson seconded the motion; all were in favor, the motion passed.  

4. Manifest

Selectman Karrick moved to authorize the Selectmen to sign manifests and order the Treasurer to sign Accounts Payable check numbers 44973 - 45023 in the amount of $86,260.81.  Selectman Carson seconded the motion; all were in favor, the motion passed.  

5. Tax Rate Setting

Rate setting is scheduled for Thursday, October 14th at 1:00 p.m. located at the Department of Revenue Administration in Concord , NH .  Chairman Hartman and the Town Administrator will be the attendees.  The Board agreed to give Chairman Hartman the authorization to apply surplus as needed for the setting of the tax rate.  

6. Naughton & Sons Recycling

David Brasher met in place of George Naughton who explained that Mr. Naughton’s intention is to continue hauling Warner’s trash to a different facility other than the Regional Co-op.  Mr. Brasher explained that Naughton & Sons will not be hauling residential trash to the Regional Co-op only pick-ups from the Transfer Station.  Chairman Hartman said Mr. Naughton will also need to obtain a hauling permit from the Town of Warner per the Solid Waste Ordinance.  The Selectmen have other questions and will contact Mr. Naughton to meet with him again on October 20th because the Regional Co-op wants to have the guaranteed minimum quantities established by October 21.  

Chairman Hartman said to date the Town has delivered 500 tons less than what was guaranteed to the Regional Co-op.  Chairman Hartman said the Director of the Co-op said as far as he knows the Town will not be penalized for the undelivered tonnage; Chairman Hartman is not sure though, he thinks there may be a penalty.   

Varick Proper, Foreman of the Transfer Station said other Towns are also seeing a reduction in tonnage such as Belmont and Franklin.  Chairman Hartman said the overall tonnage for the entire Regional Co-op for next year is under 100,000 tons; three-years ago the tonnage was up to 145,000 tons.  

7. Generators

The Town Administrator explained that Emergency Management Director, Ed Mical learned that there is grant money available for the generators.  The Town Administrator still needs to confirm if there is a deadline to submit the grant.  Mr. Mical said as long as funds are available there is no definitive cut off date for submitting the grant.   

The Town Administrator recommends applying for two grants; the Highway Department could be used as a secondary site if there is an emergency.  Mr. Mical said in order to use the phone lines during an emergency some external work needs to be done. The Town Administrator said if the Board chooses to pursue the grant the contractor contract would need to be changed to a 6 month cost then the money that was appropriated can be encumbered.  

Chairman Hartman recommends applying for a grant for both generators.  The Board agreed.  

8. Meeting Minutes

Selectman Karrick moved to approve meeting minutes dated September 13, 2010 .  Selectman Carson seconded the motion; all were in favor, the motion passed.  

9. Other Business

The Town Administrator reported that Mary Allen contacted her in regards to her Barn Preservation Easement.  The Board had a question on the evaluation about the physical condition of the barn.  Ms. Allen stated there is still cosmetic work to be done on the barn and everything else is completed.  The Board finished the scoring for the easement.  Selectman Carson asked if the structure is graded at the point of application/old assessment.  Kimberley Edelman added that the main focus of the easement is the property owner commits to maintaining the barn as an historic preserved barn in NH.  The Selectmen rated the barn as a (9).  The Town Administrator will calculate the percentage and send the property owners an agreement.  

The Town Administrator reported that she and the Transfer Station Foreman are working towards trying to obtain a waiver or reduction from the Department of Environmental Services for the removal of hazardous material at the Transfer Station amounting to $6,000.  It has been learned that DES cannot grant a waiver per State Statute only on any interest.   The Town Administrator also pointed out to DES that there were two manifests missing so the cost could be as high as $10K.  The Town Administrator is trying to work toward a resolution, but is not hopeful.  Chairman Hartman noted that this expense is attributed to the previous Transfer Station Manager putting hazardous waste in the burn pile.  The Town Administrator did express her frustration to DES because no license has been revoked because of this action.  

Selectman Carson recommended sending a thank you letter to the Fall Foliage Festival Board for the efforts.  The Board agreed.  

The Selectmen will review the Investment Policy at the November 6th meeting.   

10. Adjournment

A motion was made at 6:26 p.m. to adjourn.  

Board of Selectmen  

David E. Hartman - Chairman
David Karrick, Jr.
Clyde Carson  
 

Respectfully submitted,

Mary Whalen

Recording Secretary