In Attendance: Chairman John Brayshaw

Selectman Robert C. O’Connor

Selectman Edward F. Mical

Hastings Rigolett

Members of the Public

Recording secretary: Mary Whalen

6:30 Public Hearing – Chairman Brayshaw opened the meeting and then proceeded to step down to present his proposal for upgrading a section of Horne Road. Hastings Rigolett replaced Chairman Brayshaw on the board. Selectman O’Connor reminded the board and public that this public hearing is a continuation of the October 6, 2001 hearing and welcomed any new information. Allan Brown (Public Works Director) has issued a driveway permit to Mr. Brayshaw, but no map and lot number is stated on the permit. Mr. Brayshaw stated that he was unclear on the Public Works Directors (Allan Brown) position regarding the upgrade of the road. Mr. Brayshaw mentioned the extensive drainage work that needs to be done right below the proposed upgrade, and if the highway crew could extend the work to complete the upgrade he would be willing to incur the cost. Mr. Brayshaw reminded the board that the Public Works Director offered to do the work when they were at the site discussion. Selectman Mical commented that if the Town has an excavator available then it would be easier to go through and dig up the whole section including the proposed upgrade. It was clarified that the culvert would be replaced. Discussion followed about the culvert work, and clarification that Mr. Brayshaw would clear the trees. There was concern from the public that the Highway Department would be doing the upgrade instead of an outside contract. The board is concerned that an outside contractor may damage the culvert work. Mr. Brayshaw commented that years ago the upper section of Horne Road was grass and the town did not go through and dig up the rocks and boulders past Art Peterson’s house and proceeded to lay down gravel. Mr. Brayshaw’s question is why does it have to be done now. Also the site discussion was different from the public hearing discussion. Selectman O’Connor reiterated that the public input at the previous public hearing was not in favor of the town doing the upgrade, and that the Town shouldn’t be doing work for anybody, when in fact the Town does do various works for the public.

Marianne Howlett asked were does the Town fix Class VI roads to Class V roads all the time. Selectman O’Connor stated that it’s not just fixing roads, other things are done for people. Marianne stated that at the public hearing it was noted that in the past any road to be upgraded by the Town went to vote at Town meeting, or a private contractor.

Mr. Brayshaw asked the board why a drive-way permit was given to a parcel that is on Parade Ground Cemetery Road and the driveway comes off a Class VI road without the boards permission. The driveway permit that Mr. Brayshaw has is unclear as to the location.

Barbara Annis asked if it is necessary to maintain the standards on upgrading a road when it is a dead end section of the road.

Selectman O’Connor kept the hearing focused on the issue of upgrading from a Class VI to a Class V road. Selectman O’Connor made a motion to allow Mr. Brayshaw to upgrade the proposed one hundred foot section from a Class VI to a Class V road. Hastings Rigolett seconded the motion. Selectman Mical commented that a caveat should be put on the motion that, the individual upgrading the road pays expenses. Hastings Rigolett added the amendment. Selectman Mical seconded the motion. Discussion followed about the culvert work.

Martha Mical suggested that the board, Mr. Brayshaw, and Allan Brown get together and work out a schedule so that all the work done on the road coincides with everyone.

Selectman O’Connor closed public comment.

The board proceeded to finish the vote on the amendment. All were in favor. The motion passed.

The original motion was concluded. All were in favor. The motion passed.

Selectman O’Connor confirmed that no work will take place until the board, Mr. Brayshaw, and Allan Brown (Director of Public Works) meet to determine the actual cost on Allan’s part. And if Mr. Brown does do the work, then Town approval is required. Clarification of the driveway permit needs to be done. A date of November 3, 2001 at 8 a.m. in the selectman’s office is scheduled for the board, Mr. Brown, and Mr. Brayshaw to finalize the work and driveway permit. Hastings Rigolett made a motion to close the public hearing. Selectman Mical seconded the motion. All were in favor. The motion passed.

Chairman Brayshaw reopened the public meeting.

Chairman Brayshaw made a motion to approve the request to purchase gift certificates in the amount of $25.00 for Town employees for the upcoming holiday. Selectman Mical seconded the motion. All were in favor. The motion passed.

The board reviewed a request for a copier for the Tax Collector/Assessing Office. Chairman Brayshaw made a motion to approve the purchase of the copier. Selectman Mical seconded the motion. All were in favor. The motion passed. Wendy Pinkham informed the board that the zip drive that was previously requested has been given to the Tax Collector, and the $500.00 that was set aside for the zip drive can be used for the copier.

The board reviewed a request for a reimbursement. Selectman Mical made a motion to approve the reimbursement for over payment of property taxes to the individuals listed. Chairman Brayshaw seconded the motion. All were in favor. The motion passed.

The selectmen opened the reevaluation bids. The companies that submitted bids are as follows;

Cocoran Consulting Associates from Wolfeboro, NH

J.F. Ryan Associates Inc. located in Newburyport, MA.

Earls Nieder Perkins, LLC located in Concord, NH

Avitar located in Chichester, NH

Patriot Properties, Inc located in Lynn, MA.

Cole – Layer – Trumble Company located in Tolland, CT.

Vision Appraisal Technology located in Northboro, MA.

Out of the seven responses, six companies complied with the bid requirements. Selectman Mical made the motion to reject the Avitar bid because they did not meet the bid requirements. Selectman O’Connor seconded the motion. All were in favor. The motion passed. Chairman Brayshaw made a motion to present a set of revaluation bid proposals to the Assessing Clerk (Martha Mical) for her to review. Selectman Mical seconded the motion. Selectman O’Connor opposed. The motion passed.

The selectmen will review the proposals in alphabetical order starting with Cocoran Consulting Associates and a work session will be scheduled at a later date.

Chairman Brayshaw presented to the board some information on grants that are available on recycling issues and a seminar that will be taking place.

The selectmen reviewed and agreed to continue Property Liability Trust insurance through the year 2005. Chairman Brayshaw made a motion to sign the agreement. Selectman O’Connor seconded the motion. All were in favor. The motion passed.

Chairman Brayshaw pointed out to the board that all department heads are provided with health benefits, and then proceeded to make a request to the board in the form of a motion. Chairman Brayshaw made a motion to have the Town of Warner provide health insurance for Fire Chief Richard Brown. Selectman O’Connor seconded the motion

for discussion. After a lengthy discussion the board voted on the motion, Selectman O’Connor and Selectman Mical were opposed; Chairman Brayshaw was in favor. The motion failed.

The board signed PA 34 – forms from the Department of Revenue Administration, an Intent-to-cut, a refund of interest paid on property taxes.

The board reviewed an application for the rental of the Town Hall, and waived the rental fees for a Town employee.

The Tax Collector (Marianne Howlett) informed the board that she attended the Nancy Sibly Wilkins Trust meeting and requested funds to preserve and bind the record of tax sales from 1933 to 1985. Marianne has obtained a quote from Brown River Bindery. The trust granted $1000.00 to have the book bound, but it should be micro filmed at the same time which is an additional $100.00. Marianne requested that the selectmen add the additional cost to the proper budget line.

The board reviewed the selectmen’s budget.

The board discussed the health plan. Chairman Brayshaw made a motion to go with the BC2T10+-R$3\15&$1 two-tier health plan. A cut on skilled nursing, chiropractic care, and substance abuse, of twenty-five days per year is in affect. Selectman O’ Connor seconded the motion. All were in favor. The motion passed.

The selectmen discussed salary increases. A 3% cost of living increase has been proposed for all Town employees.

Selectman O’Connor made a motion to promote Scott Leppard to a Sargent position effective November 1, 2001. Chairman Brayshaw seconded the motion for discussion. All were in favor. The motion passed.

Selectman Mical made a motion to pay the Deputy Treasurer $225.00 per year. Selectman O’Connor seconded the motion. All were in favor. The motion passed.

Selectman O’Connor made a motion to continue the meeting on November 3, 2001 at 8:00 am. Selectman Mical seconded the motion. All were in favor. The motion passed.

In Attendance: Chairman Brayshaw

Selectman Robert O’Connor

Selectman Edward Mical

Hastings Rigolett

Public Works Director Allan Brown

Members of the public

Chairman Brayshaw re-opened the October 30, 2001 board meeting.

Clarification was determined on the driveway permit issued to Mr. John Brayshaw on Map 8 Lot 23 and Mr. Brayshaw requested another driveway permit for Map 8 Lot 22.

The culvert work on Horne Street was discussed with Public Works Director Allan Brown. The present culvert is clogged. Selectman O’Connor asked what the impact would be on the flow of water, because Mr. Brayshaw has put a culvert under his new driveway? Allan Brown said the only impact the drive had on the road was the fact that the dirt was not compacted so when it rained it washed done into the road and culvert. Selectman O’Connor asked when the larger culvert is in place on Horne Street, is there anything that needs to be done to the drive to prevent the same scenario from happening again? Allan confirmed that Mr. Brayshaw has applied seed and hay to the slope.

The second drive was discussed. Selectman O’Connor asked what the impact would be on the culvert work after the second drive was put in? Allan Brown explained that a culvert would need to go in no matter where Mr. Brayshaw decides to put the drive since the runoff has happened in the past consistently. Mr. Brayshaw stated that he would be obtaining a driveway easement because at this point he has not received an answer on who will be fixing the road, the Town or private contractors. More discussion continued on the culvert work. Allan Brown proceeded to fill out the drive permits for both lots (Map 8 Lot 22 & 23).

Mr. Brayshaw asked that, if he wanted to upgrade the 100-foot section from the culvert work at a later date, what are the requirements for that. Allan Brown said that the width needs to stay the same, and the engineering is not necessary for a 100-foot section. Mr. Brayshaw and Allan Brown further discussed the culvert work that is being done, and the process of upgrading a road. A turn around would not be required. Selectman Mical asked if there would be an impact on Mr. Roesslings’ driveway if Mr. Brayshaw were to upgrade the road. Mr. Brown said there would be no impact.

The Selectmen finished going over the salary portion of the budget, and the Town Clerk’s budget, and the balance of the long sheet.

The presentation of the Capital Improvements was briefly discussed.

Chairman Brayshaw made a motion to adjourn. Selectman O’Connor seconded the motion. All were in favor. The motion passed.

John C. Brayshaw, Chairman

Robert C. O’Connor

Edward F. Mical