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Warner Board of Selectmen
Meeting Minutes
November 23, 2004
Meeting
opened at
6:00 p.m.
In
attendance: Selectman Wayne Eigabroadt – Chairman and Selectman Peter St.
James
Recorder
of the minutes is Mary Whalen.
Precinct
Commissioners
Pete Newman, Lynn Perkins and Philip Lord met with the Selectmen to discuss the
maintenance of the fire hydrants. Chairman
Eigabroadt explained that during the budget process the Fire Chief voiced his
opinion in regards to the Precinct maintaining the hydrants instead of the Fire
Department, shortly there after the Director of Public Works voiced the same
opinion. One of the main reasons for
the consensus of opinions is that in order to repair any of the hydrants the
Precinct needs to be contacted to shut the water off. With
the information supplied by the Fire Chief and the Director of Public Works the
Board of Selectmen sent correspondence to the Precinct informing them that the
Town of
Warner
would no longer maintain the hydrants.
Since the correspondence the Board of Selectmen have learned that there
is a contractual agreement with the Precinct (the Town of
Warner
purchased the hydrants
for $1.00 from the Precinct) thus resulting in this meeting.
The Board of Selectmen asked the Precinct if it is at all feasible for
the Precinct to take over the maintenance of the hydrants or is it feasible to
share the burden. The Commissioners
agreed to maintain the hydrants in the summer (painting, flushing & mowing),
the Commissioners will forward the cost to the Board of Selectmen for budgetary
purposes. The Highway Department
will maintain winter maintenance (shoveling out).
The contractual agreement states that the Highway Department will be
responsible for the replacement of hydrants.
The Commissioners explained that anything that has to do with water
within the Precinct the Superintendent would like to be involved.
Selectman
St. James made a motion to accept meeting
minutes dated November 9 & 16, 2004.
Chairman Eigabroadt seconded the motion.
The motion passed.
Lynn
Johnson forwarded a request to the Selectmen asking for the use of the main hall
in the Town Hall for monthly Boy Scout meetings.
Selectman St. James made the motion
that pending any scheduling conflicts the Board approves the use of the Town
Hall on a monthly basis (third Wednesday of every month).
Chairman Eigabroadt seconded the motion.
The motion passed.
Chairman
Eigabroadt made the motion to approve an
Intent-to-Cut for Map 20
Lot
5-3.
Selectman St. James seconded the motion.
The motion passed.
The
Assessing Clerk forwarded a sales analysis for the Selectmen to review.
The
Selectmen were presented a billing statement for the repair of the Treasures
computer.
The
Selectmen approved a mileage reimbursement for the Assessing Clerk totaling 874
miles since January of 2004.
The
Selectmen need cost information before deciding upon a surviving spouse coverage
policy from the
Local
Government
Center
.
December 15, 2004
is the deadline.
The
Selectmen approved a building permit for demolition and the re-building of a new
home on Map 25 Lot 37.
Tony
Mento and Steve Brown
from the Odd Fellows Committee met with the Selectmen to further discuss the
cleaning out of the
Odd
Fellows
Building
.
The Selectmen notified the contractor that final payment will be released
upon removal of the trailer. Negotiations
still need to be finalized for the sweeping of the building, the cost of the
sweeping ($200.00) is above and beyond the contractual agreement.
During the clean out the Transfer Station absorbed disposal fees in
excess of $200.00 (50 paint cans, 15 computers and demolition material).
Both the Committee and the Selectmen agreed that the $200.00 owed for
cleaning is labor paid for the disposal fees.
Mr. Brown commented that the furnace should be prorated because it
wasn’t removed. It was explained
that the furnace would be removed at a later date.
The
Committee will continue attempts to contact with Mr. Closs regarding
Odd
Fellows
Building
.
The Committee feels that Mr. Closs has lost motivation.
The Committee agreed to meet in full with the Selectmen on
November 30, 2004
to further discuss a
strategy and a negotiating price (non-public).
Chandler
Reservation
members Richard Cutting, Allison Mock and Gerald Courser informed the Selectmen
that it was agreed in the past that the Chandler Reservation members would be
consulted regarding any activity in the Carriage Trail Acres.
The
Chandler
members are concerned
about current activity with an excavator and a loader at an old landing that is
in the Carriage Trail Acres (creating a truck road).
The activity is part of an Intent-to-Cut (Map 20 Lot 5-3) that was
approved by the Selectmen along with granting permission to access the property
to be cut through Town property. The
Assessing Clerk informed the Board that permission has been granted in the past
to use the logging road and landing that is on the Town property.
The sitting Board was not aware of the consulting agreement with the
Chandler Reservation members.
Mr. Cutting took GPS coordinates to determine where the property lines
are which in fact matched the tax map; he then overlaid the properties onto an
aerial photo of the area. The Board
reviewed the aerial photo and the skid route; the Committee’s concern is an
area that is regenerating pine not far from the skid route.
Chairman Eigabroadt explained that the logger (Alfred Hanson) would only
use existing roads and landings to access the property to be logged (Wallace).
Mr. Cutting explained that years ago when the property was logged
skidders were used to bring the logs down to
North Road
.
The Chandler Reservation members asked who would be overseeing the
logging operation since the Town Forester (Tim Wallace) is coordinating the
operation. The Selectmen feel it
should be the Chandler Reservation members who oversee the project. A
letter validating any future involvement when Town property is involved in a
logging operation will be generated from the Selectmen’s office.
Gerald Courser also commented that there was a letter addressed to the
Selectmen from the Chandler Reservation dated around 1998 regarding the cleaning
of a pit off of
North Road
.
The letter was also sent to the Director of Public Works.
Mr. Cutting listed the concerns of the members regarding the logging
operation that is taking place:
1)
Major concern is landing clean up, a copy of the letter that was sent to
Tim Wallace regarding the use of the property stating that the property would
be left as the same or better condition will be forwarded to the Chandler
Reservation members.
2)
A letter confirming the Chandler Reservation involvement.
3)
When logging operation is complete the road should then be gated.
Mr. Cutting has spoken with Bristol & Sweet who
had completed a survey plan of the Chandler Reservation, since then the
Reservation acquired property from the Precinct.
A price to add the acquired property to the survey has yet to be
received. Mr. Cutting recommended
having Bristol & Sweet complete a survey plan of the Carriage Trail Acres.
Selectman St. James made a motion
to authorize the
Chandler
Reservation
members to oversee logging operations that involve Town property.
Chairman Eigabroadt seconded the motion.
The motion passed.
David
Hartman met
with the Board and gave an update to a Concord Regional Coop meeting that he
attended. It was voted to set the
guaranteed annual tonnage-tipping fee at $38.65 per ton for 2005.
There is an on going effort by the coop to extend the contract with
Wheelabrator until 2019; the current contract runs until 2009.
Mr. Hartman explained that the overall year is at a 2.5% increase from
last year, 2003 was at a 3.2% increase. Mr. Hartman sees a downward trend in
overall tonnage, and feels the guaranteed annual tonnage which is set at 2,150
tons for the Town of
Warner
may be too high and
will need to be offset with recycables.
The
Selectmen would like to meet with the Recycle Committee on
December 9, 2004
to finalize objectives
for the Recycle Committee to work on.
Chairman
Eigabroadt stated for the record regarding the zoning enforcement issue
involving R. C. Brayshaw Printing Co., Inc.
The Selectmen to date have conducted separate site reviews with both Mr.
Proulx and Mr. Brayshaw and have met with Town Counsel.
At this point the Selectmen have made half of a decision and will need
further discussion before finalizing the decision.
Chairman Eigabroadt and Selectman St. James will need one more week
before a definitive decision is made.
Motion
to adjourn
8:30 p.m.
Board
of Selectmen
Wayne
Eigabroadt –
Chairman
Peter St.
James
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