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Warner Board of Selectmen
Meeting Minutes
Tuesday,
December 7, 2010
Chairman Hartman opened the public session
at
6:00 p.m.
In Attendance:
Selectman David Hartman – Chairman, Selectman David Karrick,
Jr., Selectman
Clyde
Carson, Town Administrator Laura Buono
Others present: Ed Mical, Lee Cheeney, George Smith
1. Emergency Operations Plan
Emergency Management Director, Ed Mical,
had sent the EOP to the Board members and the recommended edits have
been completed. Mr. Mical
said the Emergency Management Team will re-look at the EOP after the
first of the year which will be presented to the new Board of Selectmen
in March/April for re-approval. The
EOP must be updated every four years for grant approval purposes; the
last update was 2004.
Selectman
Carson
asked if each department has a standard operation plan already in place
in case of an emergency showing how responsibilities are executed.
Mr. Mical said in the EOP there are checklists for various hazard
specific functions. Each
department is supposed to develop their own standard operation plan.
Selectman
Carson
said as a follow up it should be made sure that all the SOPs are in
place. Mr. Mical said an
exercise is scheduled for
Wednesday, January 26, 2011
at
6:30 p.m.
located at the Fire Station where the EOP will be reviewed for
improvements; an outside facilitator will be available.
Selectman
Carson
asked Mr. Mical if he has created the list regarding required training.
Mr. Mical said he has completed the Fire Department and Police
Department; he needs to enter the Highway Department into the system.
This training is part of being National Incident Management
System (NIMS) compliant and is required to be completed for grant
applications. A “Summary
of Assessment” must be submitted with the grant or at least proven to
be in-process. This needs to be completed on an annual basis.
Selectman
Carson
asked how the Transfer Station works into an emergency. The
Town Administrator said during a disaster direction will be handed down.
Mr. Mical added that the Transfer Station is part of the Highway
Department in the EOP.
Selectman
Carson
recommended changing the wording for the Health Department to the Health
Officer, he feels this would be less confusing.
Chairman Hartman called for a motion to
approve the EOP. Selectman
Karrick moved to approve the
updated EOP as updated on
December 7, 2010
. Selectman
Carson
seconded the motion; all were in favor, the motion passed.
2. Capital Area Public Health Network (MOU)
Lee Cheeney from the CAPHN explained that
the Town of
Warner
is one of 23 towns that belong to a public health region; there are 15
regions in all in the State of
NH
. The region the Town of
Warner
belongs to has a regional public health plan that addresses public
health emergencies. The
members in the Town of
Warner
that serve on the regional coordinating counsil are Ed Mical - , Paul
DiGeronimo, Police Chief and the Town Administrator.
Ms. Cheeney explained that if there were
an emergency that was public health related the CAPHN would come
together at a MACE (Multi Agency Coordinating Entity) which is really a
regional
Emergency
Operations
Center
that is located at the Concord Fire Department.
Representatives would deal with each town’s requests and making
sure things are going well; this information is then sent the State EOC.
Ms. Cheeney continued to review all the other plans that are
available to the Town.
Chairman Hartman asked how the
qualifications of volunteers are dealt with.
She said a volunteer fills out an application, NH State Police
completes a background check, and then the volunteer goes on-line to an
Emergency Services Volunteer site which is a federal site; the volunteer
lists his/her professional background and the site will keep track and
contact the CAPHN if any flags pop up.
Ms. Cheeney said the regional public
health plan is currently being updated to make it more user friendly.
Ms. Cheeney is looking for the Selectmen to sign a signatory page
that acknowledges she spoke to the Board about the plan.
3. Parks & Recreation – Skating Rink
George Smith, member of the Parks &
Recreation Commission met with the Selectmen regarding snow removal at
Riverside
Park
from
North Village Road
into the park. Mr. Smith did
speak to Matt Waite at the Highway Department who felt it would not be a
problem to keep the drive clear but recommended Mr. Smith to obtain
permission first from the Selectmen.
The skating rink will be located near the press box.
Selectman
Carson
asked if the their intention to plow the parking area.
Mr. Smith said no, he did not want to add an extra expense; there
are volunteers available to clear out areas to park, the Highway
Department will only plow down to the rink and back out.
So far the rink has been at no expense to the Town.
The Board is in agreement to have Parks & Rec work out an
agreement with the Highway Department to keep the road way to the rink
plowed.
4. Consent Agenda
Selectman Karrick moved to approve the
Consent Agenda for
December 7, 2010
,
-
Intent
to Cut – Map 13
Lot
39-1
-
Timber
Tax Levy – Map 8
Lot
24 $3,552.89
-
Elderly
& Disabled Tax Deferral – Map 34
Lot
26
Selectman
Carson
seconded the motion; all were in favor, the motion passed.
5. Manifest
Selectman Karrick moved to authorize the
Selectmen to sign manifests and order the Treasurer to sign Accounts
Payable check numbers 45197 – 45272 in the amount of $1,449,985.98.
Accounts Payable amount includes
Kearsarge
Regional
School District
payments totaling $529,312.22 and Merrimack County Treasurer in the
amount of $765,839.00. Selectman
Carson
seconded the motion; all were in favor, the motion passed.
6. Investment Policy
The policy will be posted 2 weeks on the
website for comments before final approval.
7. Inclement Weather Policy
The Town Administrator asked which
direction the Board would like to go.
The Board reviewed other policies and Chairman Hartman liked the
policy from Hopkinton. The
Board recommended moving in the same direction as the Hopkinton policy.
8. Meeting Minutes
Selectman Karrick moved to approve meeting
minutes dated November 9, 15 & 23, 2010.
Selectman
Carson
seconded the motion; all were in favor, the motion passed.
9. Other Business
Foreman Position - Selectman
Carson
asked the Board for their thoughts regarding the Foreman position at the
Highway Department and the Budget Committee’s position.
The Budget Committee is suggesting that the administration look
at what the impact will be to the budget by not filling the vacant
position.
-
Selectman Karrick said in observing the Highway Department he
feels a Foreman position is a useful position to have especially for
times when the DPW is absent or when there are two building projects
going at the same time. Selectman
Karrick feels the one position that could be re-looked at is the
mechanic position.
-
Chairman Hartman feels the Budget Committee is looking for
ways to reduce the budget. The Highway Department has been organized
for a while, including the mechanic position; this position remained
vacant for a long period of time.
There may be some argument about the work load for a mechanic
where it may be reasonable to have more of a part-time position.
-
Selectman
Carson
agrees that the Budget Committee is looking to reduce the budget.
He said when there is a vacancy it’s an opportunity to look
at the overall staffing, is the department correctly staffed.
Selectman
Carson
said the Board is in agreement that a Foreman is needed at the Highway
Department. The question
that is out there is the Highway Department correctly staffed; he feels
this is a good time to look at that.
The Town Administrator has begun interviewing in-house
applicants. Selectman
Karrick moved to retain the Foreman position in the Highway Department.
Selectman
Carson
seconded the motion; all were in favor, the motion passed.
Selectman
Carson
said he likes the new wording in the draft personnel policy regarding
hiring. Adoption of the
policy will take place after the Selectmen finish reviewing it.
Concord
Regional – Chairman Hartman
said the Town of
Warner
will be receiving a bill for tonnage not received by the Co-op; the
charge will be $14.68 per ton. The
Board discussed how this encourages towns to underestimate their
tonnage. Selectman
Carson
said if the Co-op was more competitive then the private hauler would not
have been compelled to haul to a cheaper facility in
Berlin
. Chairman Hartman said he
can make that point to the Co-op.
The Pledge - Selectman Karrick reported that he has contacted the
Governor asking since he has been re-elected to consider studying the
whole tax structure. The
Governor replied back saying a citizen’s task force has been developed
to study state revenues and expenditures.
Selectman Karrick will be contacted for membership if a vacancy
arises.
10. Nonpublic Session
Chairman
Hartman moved to enter into Nonpublic Session at
7:37 p.m.
per RSA 91-A:3 II (c), reputation.
The motion was seconded by Selectman Karrick. A roll call vote was
taken. Chairman Hartman – yes; Selectman Karrick – yes; Selectman
Carson – yes. Motion passed unanimously.
In
attendance: Chairman David Hartman., Selectman David Karrick, Selectman
Clyde Carson; Town Administrator Laura Buono.
The
Board discussed a complaint lodged by a resident against a local
business. Three areas of
concern were reviewed with further research needed.
Chairman
Hartman moved to come out of Nonpublic Session at
8:05 p.m.
The motion was seconded by
Selectman Karrick. A roll call vote was taken. Chairman Hartman – yes;
Selectman Karrick – yes; Selectman Carson – yes. Motion passed
unanimously.
11. Nonpublic Session
Chairman
Hartman moved to enter into Nonpublic Session at
8:05 p.m.
per RSA 91-A:3 II (b), hiring. The
motion was seconded by Selectman Carson. A roll call vote was taken.
Chairman Hartman – yes; Selectman Karrick – yes; Selectman Carson
– yes. Motion passed unanimously.
In
attendance: Chairman David Hartman., Selectman David Karrick, Selectman
Clyde Carson; Town Administrator Laura Buono.
The
Board reviewed and discussed with the Town Administrator, applications
received for the position of Highway Foreman and agreed that she should
move forward with interviews.
Selectman
Carson
moved to come out of Nonpublic
Session at
8:18 p.m.
The motion was seconded by
Selectman Karrick. A roll call vote was taken. Chairman Hartman – yes;
Selectman Karrick – yes; Selectman Carson – yes. Motion passed
unanimously.
12.
Adjournment
At
8:19 p.m.
a motion was made to adjourn.
Board of Selectmen
David E. Hartman - Chairman
David Karrick, Jr.
Clyde
Carson
Respectfully submitted,
Mary Whalen
Recording Secretary
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