Warner Board of Selectmen Meeting Minutes December 17, 2002 Chairman O'Connor opened the meeting at 6:04 p.m., in attendance was Selectman Robert C. O'Connor – Chairman, Selectman John C. Brayshaw, and Selectman Edward F. Mical. Recorder of the meeting minutes is Mary Whalen. The Board of Selectmen discussed a new State building code regarding interior construction. The information addressing the new code will be forwarded to the Building Inspector. Chairman O'Connor recommended further discussion regarding the glass disposal at the Transfer Station during the winter months. The Board further discussed the plowing of municipal buildings. Selectman Mical will communicate to the Public Works Director about locating someone else to do the plowing instead of using Transfer Station personnel. Selectman Mical will also relay to the Public Works Director to make sure the Transfer Station is plowed and sanded for the safety of all who use the station, and to ensure that all municipal buildings are plowed before operating hours begin. Mr. Richard Brown (Fire Chief) and Mr. Allan Brown (Public Works Director) met with the Board to discuss fire hydrant maintenance. Mr. Richard Brown recommended that the Fire Department take care of the painting, maintenance, check the caps, and would put the flags on and off. Compensation would be the hourly rate that the firefighters would normally receive. The Highway Department would take care of plowing out the hydrants, and replacement. Funding for hydrant maintenance will have to be addressed. The Highway Department only has one hydrant in stock. Chairman O'Connor recommended that Mr. Richard Brown and Mr. Allan Brown return to the Board on January 7, 2003 with the recommended changes for the budget for an annual basis. The current fire hydrant contract will be reviewed with the Water Precinct Commissioners. Chairman O'Connor submitted a letter for the Board to review. The letter is to E & R Cleaners regarding the uniform contract for the Transfer Station. Chairman O'Connor asked Selectman Mical about the list of requirements from the Budget Committee for the next scheduled Budget Committee meeting on January 6, 2003. The Town offices along with the Highway Department and the Transfer Station will be closing at noon on December 24, 2002 and December 31, 2002. Proper notice will be posted at a number of public places as well as on cable. The Board signed a deed back over to Mr. Fairfield and Justin Whiting located on Route 103 East, Map 29 Lot 4. The Board signed previously approved minutes. Selectman Brayshaw discussed with the Board offering benefits to an individual that is paid for 45 hours per week stand-by for the Fire Department. Selectman Mical stated that by Federal Law as a stand-by position there is not a requirement to pay minimum wage, it was a Boards decision to pay the minimum wage. Selectman Mical also questioned how many times the individual actually responds to emergency calls while on stand-by (actual hours worked). The Board will contact the Labor Board for further information on stand-by positions. Selectman Brayshaw made a motion to approve medical benefits for Michelle Smith. Chairman O'Connor seconded the motion for discussion. Chairman O'Connor recommended continuing this discussion on December 27, 2002 at 9:00 a.m. The Board reviewed sources of revenue for 2003. December 27, 2002 @ 9:00 a.m. Chairman O'Connor re-opened the session for continued talks regarding medical benefits for a stand-by position at the Fire Department. In attendance is Selectman John C. Brayshaw, Selectman Edward F. Mical along with Chairman O'Connor. Selectman Mical obtained information from the Department of Labor web site. Employees not required to remain on the work premises (Fire Department), but can work from home is not working while on call. Chairman O'Connor contacted New Hampshire Municipal Association, bottom line, it is the Boards decision to offer medical benefits, however legally, any stand-by position based at home is not considered 45 physical hours worked. Chairman O'Connor recommended offering the medical benefits at the individuals own expense. Selectman Mical commented that if the Board of Selectmen approve medical benefits for one individual then you are looking at the whole Fire Department that is also on stand-by 24 hours a day along with the Fire Chief that puts in a lot of hours. Selectman Brayshaw reminded the Board that the Board of Selectmen defeated that same recommendation for the Fire Chief last year. Selectman Brayshaw made a motion to go into non-public session per RSA 91-A:3, II (a) setting compensation for public employees. Chairman O'Connor seconded the motion. All were in favor. The motion passed. Selectman Mical made the motion to come out of non-public session. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. The Board discussed the separation of the Transfer Station from the Highway Department. Selectman Brayshaw made a motion to make the permanent separation of the Transfer Station from the Highway Department and create a permanent Liaison position for the new department. Selectman Mical seconded the motion for discussion. The status of the position was discussed by the Board, Supervisor or Department Head. Selectman Mical recommended sitting down with Mr. Fouliard before finalizing the separation. Selectman Brayshaw would like to acknowledge Mr. Fouliard’s accomplishments in person and to go over his goals for 2003. Chairman O'Connor would like to follow through with the separation. Chairman O'Connor called for a vote on the motion. Selectman Mical abstained. Selectman Brayshaw is in favor of the separation along with Chairman O'Connor. Motion passed. The Board signed a letter to E & R Cleaners regarding the uniform contract with the Transfer Station. Selectman Brayshaw made a motion to continue paying wages to Mr. Benjamin Fifield until disability is in full affect. Selectman Mical seconded the motion. All were in favor. The motion passed. Selectman Brayshaw asked to review the amended copy of the revaluation contract with Earls,Nieder,Perkins, LLC. The Board then reviewed the year end long sheet with the Finance Director.
Selectman Brayshaw requested a list of everything being encumbered and what is being rolled over into surplus. Chairman O'Connor discussed new fees for the Transfer Station that Mr. Fouliard has developed. The new fees will be submitted to the Recycle Committee to be amended into the Town’s ordinance. Selectman Mical asked about the status of the Oil Grant. Chairman O'Connor explained that Mr. Fouliard is still waiting for clarification of miscellaneous costs before it is sent back to the State. Selectman Brayshaw inquired about a road that is being upgraded and noted that there are power lines being installed before the road has been accepted by the Board of Selectmen. Selectman Mical will contact the Public Works Director to see if the road is ready for acceptance via Public Hearing. Chairman O'Connor asked the Board members to consider bonuses for the Transfer Station personnel for the extra efforts put forth this past year. Chairman O'Connor will draft a recommendation for the Board to review for their consideration. The Board reviewed a letter to Town Counsel regarding the Police detail at Exit 7 during the Hopkinton Fair. Chairman O'Connor made a motion to continue this session on December 30, 2002 at 9:00 a.m. Selectman Brayshaw seconded the motion. All were in favor. The motion passed. December 30, 2002 @ 9:00 a.m. Chairman O'Connor opened the continued session. In attendance is Selectman John C. Brayshaw, Selectman Edward F. Mical along with Chairman O'Connor. The Board further discussed medical benefits for a stand by position at the Fire Department. Selectman Brayshaw contacted Mrs. Smith and explained that the Board had two options, one being that she may join the health plan at her own expense and the second option would be for the Town to pay half of the benefits and the balance would be her responsibility. Selectman Brayshaw informed the Board that Mrs. Smith declined the Town paying for half of the benefits and would be seeking Town support at the next Town Meeting. The Board voted on the motion stated on December 17, 2002, Selectman Brayshaw made a motion to approve medical benefits for Michelle Smith. Chairman O'Connor seconded the motion for discussion. Chairman O'Connor called for a vote on the motion. Selectman Brayshaw is in favor. Chairman O'Connor and Selectman Mical opposed. Motion failed. Chairman O'Connor presented the revenue numbers from the Transfer Station for the Board to review. Chairman O'Connor recommended that Mr. Fouliard should be a Department Head of the Transfer Station not a Supervisor. Selectman Brayshaw made a motion to change Mr. Fouliard’s status to Department Head without a change of salary at this time. Chairman O'Connor seconded the motion for discussion. Selectman Mical asked if Mr. Fouliard is going to be active as a representative to Concord Regional Solid Waste. Chairman O'Connor stated that Mr. Fouliard is aware that he will have to become active with the change of status. Chairman O'Connor called for a vote on the motion. All were in favor. The motion passed. The Board then reviewed a bonus request for the personnel at the Transfer Station. Selectman Brayshaw made a motion to grant bonus’s to the Transfer Station personnel for their exceptional performance in 2002, Paul Fouliard $1,000.00, Pete Newman $500.00, Jim Ryan, George Roberts and Ed Pickard $300.00 each. Chairman O'Connor seconded the motion for discussion. Selectman Mical agrees with the bonus idea but not with the amounts stated in the motion. Selectman Brayshaw based his motion on the cost savings that took place this year. Selectman Brayshaw amended the motion to grant $800.00 to Mr. Fouliard and the rest to remain the same. Selectman Mical seconded the motion for discussion. Chairman O'Connor called for a vote on the motion. Selectman Brayshaw and Chairman O'Connor in favor. Selectman Mical opposed. Selectman Mical stated for the record that he is not in favor of the $800.00 bonus. Motion passed 2-1. Chairman O'Connor stated for the record that no other entity in the Town has done more for the Town than the Transfer Station this year. Selectman Mical presented letters of recommendations for bonuses. Selectman Brayshaw made a motion to provide a bonus to the Highway personnel, Public Works Director $800.00, Phil Rogers to $500.00, and the crew to $300.00. Selectman Mical seconded the motion. Chairman O'Connor asked for justification for the bonuses. Chairman O'Connor called for a vote on the motion. Selectman Brayshaw and Selectman Mical in favor. Chairman O'Connor opposed. Motion passed 2-1. Selectman Brayshaw made a motion to approve a $500.00 bonus for the Assessing Clerk. Selectman Mical seconded the motion. The motion passed 2-1. Selectman Brayshaw made a motion to approve a $300.00 bonus for the Zoning/Planning Board Secretary. Selectman Mical seconded the motion. The motion passed 2-1. Selectman Brayshaw made a motion to approve a $300.00 bonus for the Finance Director. Selectman Mical seconded the motion. The motion passed 2-1. Selectman Mical discussed the budget with the Board in preparation for the upcoming Budget Committee meeting. The Board approved the purchase of six new tables for the Town Hall. Selectman Brayshaw made a motion to adjourn. Selectman Mical seconded the motion. All were in favor. The motion passed.
Robert C. O'Connor - Chairman John C. Brayshaw Edward F. Mical
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