Warner Board of Selectmen

Meeting Minutes

December 18, 2007

 

Meeting opened at 6:00 p.m.

In Attendance:   Selectman David E. Hartman – Chairman

Selectman Richard A. Cook

Absent:             Selectman Wayne Eigabroadt

Recorder of the minutes is Mary Whalen

 

Others Present: 

Laura Buono – Town Administrator  

1. Property Liability and Workers Comp. Insurance

Selectman Cook made a motion to enter into a three-year agreement with Local Government Center for Property Liability Trust and Workers Compensation authorizing the Town Administrator to sign the contract. Chairman Hartman seconded the motion.  All were in favor.  The motion passed.  

2. Town Report

The Selectmen have before them five printing proposals as well as samples from the lowest bidder.  The proposals received are as follows: Echo Communications for $3,581, Riendeau Printing for $4,788, Whitman Communications for $2,740, Town & Country for $3,306 and Kase Printing for $2,070.  Before considering any of the proposals the Selectmen requested a cost from the local printer, R. C. Brayshaw.   

The Selectmen still need to decide who the report will be dedicated to.   

3. Manifest

Ms. Buono explained the ambulance payment amounting to $48K. Typically the Town pays a year behind, but with the expense being an actual 2007 expense Ms. Buono paid it from the 2007 budget.  The ambulance billing dates are from 10/01/2006 – 09/30/2007 , the next billing will for 10/01/2007 -09/30/08.  Selectman Cook made a motion to authorize the Selectmen to sign the manifest and order the Treasurer to sign payroll check numbers 40586-40634 dated 12/18/2007 in the amount of $46,256.69 and accounts payable checks numbered 40635-40656 dated 12/18/2007 in the amount of $329,623.79 of which $264,661 is payment to the Kearsarge Regional School District .  Chairman Hartman seconded the motion.  All were in favor.  The motion passed.  

4. General Business

The Selectmen are in receipt of a service contract provided by Central New Hampshire Regional Planning Commission in regards to the Master Plan.  The contract amounts to $9K, Ms. Buono recommends encumbering the $9K in order to pay the 2008 invoices as they are received.  Selectman Cook noted the cost for the existing land use chapter; a significant amount has already been mapped by the Conservation Commission, this should lesson the total bill amount.  Selectman Cook made the motion to approve the agreement between the Town of Warner and Central New Hampshire Regional Planning Commission to fund the Master Plan update 2008 phase one amounting to $9K.  Chairman Hartman seconded the motion.  All were in favor.  The motion passed.  

Selectman Cook made the motion to approve Elderly & Disabled Tax Deferral application for Map 34 Lot 26.  Chairman Hartman seconded the motion.  All were in favor.  The motion passed.  

The Selectman signed 2 Quit Claim Deeds and 2 Real Estate Transfer Tax for the Rexford property.  

5. Encumbered Funds

  • Funds for Therrien Roofing to repair Odd Fellows Building Roof
  • Final payment for Munismart
  • Transfer Station trailers, will be submitted for reimbursement through the Used Oil Grant
  • Newmarket Road paving in the spring of 2008
  • Winter sand (hoped to be paid by December 31, 2007 , approximately $12K)
  • $2,538 for flooring outside the Planning/Zoning office
  • $3,351.25 for refinishing the main floor at the Town Hall, $3K to be reimbursed by the Fall Foliage Festival
  • $12K for book preservation
  • $1,839.62 final audit payment
  • $4,500 Emergency Management Hazard Mitigation Plan, the Director has recently begun working with CNHRPC
  • Cruiser repairs from a small accident
  • $9K Master Plan update

Selectman Cook made a motion to encumber $129,447.30 to cover the above listed expenses.  Chairman Hartman seconded the motion.  All were in favor.  The motion passed.  

6. General Business

Chairman Hartman spoke with the Department of Transportation regarding the Transfer Station site.  DOT did indicate the Town of Warner would receive a price quote to either purchase the land or lease by the end of the year.  

Chairman Hartman was contacted by the Warner Historical Society regarding a letter received by Mr. Champagne apologizing for initially being upset about the WHS flagging cellar holes on his property.  

Chairman Hartman noticed in the Warner New Paper under the Transfer Station Hours of Operation the editor noted: For your information Paul Fouliard, our Facility Manager has trained many employees from other towns on how our operation works.  One of those towns, Henniker, received an award for their operation; that says something for the job Paul does.  Chairman Hartman checked with Henniker and they indicated that they do not have any idea about what was mentioned in the Warner New Paper.  Chairman Hartman feels the editor of the Warner New Paper has over extended his interpretation of what goes on in the Town of Warner ; the editor’s note is not true.  

7. Non Public Session

Selectman Cook made a motion to go into nonpublic session as allowed by RSA 91-A: 3 II (d) consideration of the acquisition, sale or lease of real or personal property.  Chairman Hartman seconded the motion.  Roll call vote was taken.  Selectman Cook, Aye; Chairman Hartman, Aye.  The motion passed.  

Selectman Cook moved that the Board of Selectmen come out of Nonpublic Session 6:59 p.m.   Chairman Hartman seconded the motion.  A roll call vote was taken.  Selectman Cook – Aye; Chairman Hartman – Aye.  The motion passed unanimously.  

Selectman Cook moved to seal and restrict the minutes of the Nonpublic Session pursuant to the authority granted in RSA 91-A:3 III.  Chairman Hartman seconded the motion.  A roll call vote was taken.  Selectman Cook – Aye; Chairman Hartman – Aye.  The motion passed.  

8. Fire Department - Personnel

Ms. Buono said that she spoke with the Fire Chief about bringing new personnel before the Board of Selectmen before they are hired.  The Fire Chief explained he has never done that in the past; Ms. Buono explained she will draft a letter explaining what is required when hiring new personnel.  Ms. Buono also spoke to the Fire Chief about providing information on the future fire station and also asked for information regarding the on-call position, when it was implemented, when the position was put into the budget and if it was a warrant article.  The Fire Chief said the position was created around 1999 so Ms. Buono asked the Town Clerk to research the detailed Town Meeting minutes.  The Town Clerk found there was no mention in 1999 about the on-call position, and there was no discussion about the position up to 2003 where there was a warrant article for health benefits.  The Town Clerk did provide copies of the Budget Committee meeting minutes from 1997-2000 that shows any discussion regarding the fire department budget, January 4, 1999 indicates discussion about the on-call position.  

Motion to adjourn 7:03 p.m.  

David E. Hartman – Chairman
Wayne
Eigabroadt
Richard A. Cook