Warner Board of Selectmen

Meeting Minutes

Tuesday, December 28, 2010

 

Chairman Hartman opened the public session at 6:00 p.m.

In Attendance:   Selectman David Hartman – Chairman, Selectman Clyde Carson, Town Administrator Laura Buono

Absent: Selectman David Karrick, Jr.  

Others present: Lee Gagnon – TFM Engineers, Brian Hotz – Bower Easement, Richard Fisher  

1. Market Basket

Mr. Lee Gagnon from TFM Engineers explained to the Board that Market Basket is applying for a lot-line adjustment based on the deed dimensions; the adjustment will be for 140’ in favor of Market Basket.  Mr. Gagnon recommends making the title clean with a Quit Claim Deed in regards to the town property that is involved with the lot line adjustment.  Mr. Gagnon will supply a draft Quit Claim Deed basically quit claiming parcel C to Market Basket for counsels review.   

2. Bower Easement

Brian Hotz from the Forest Society presented to the Selectmen the signature documents to complete the Bower Easement project for 413 acres.  The easement is a project between the Town of Warner , Town of Sutton , the Forest Society and the landowner and it was also involved with grant funding from Land & Community Heritage Investment Program; all parties were required to sign the easement.  The structure of the easement is the Forest Society is the primary holder of the easement, enforcer and monitor of the project in both towns.   The State of NH through LCHIP is the secondary holder and the two towns are third in line for their own part of the project.   Mr. Hotz also said there is a $10K endowment fund set aside that was raised through grant funds, this endowment fund always stays with the easement.  The Selectmen concluded by signing the easement.  

3. Richard Fisher – Portable Sawmill

Mr. Fisher approached the Selectmen and asked if he could obtain clarification on a letter that he received from the Town.  Chairman Hartman explained to Mr. Fisher that he did not arrange to be placed on the agenda and that he could leave what ever information he has so the office can review the material and respond in a timely business manner.  Mr. Fisher asked the Board if they are denying him the opportunity to speak.  Chairman Hartman explained that the Board is not denying anything but is asking if he would like to be placed on the next agenda, Mr. Fisher was recognized by the Selectmen and was asked to leave information that he wishes to share.  The Town Administrator explained that the State Forester came into the Selectmen’s office and was made aware of the State regulations regarding portable sawmills; the Selectmen’s office does not handle State regulations as far as enforcement.  Mr. Fisher continued on about a complaint that the Selectmen’s office has already looked into.  He was once again given the opportunity to be placed on the next Selectmen’s agenda so that all involved can be noticed about Mr. Fisher’s concern.  Mr. Fisher chose to be placed on the January 18th agenda.  

4. Encumbrances

The Town Administrator said there is approximately $300K left in the bottom line of the 2010 budget.  There were savings in the Transfer Station, ambulance, winter sand and the full time Police officer position that was budgeted but not filled until November.  The Town Administrator recommends encumbering $26,950.00 which includes payment for the final audit bill; refinish the main floor, new door at the Old Graded School .   

Selectman Carson moved to encumber $26,950.00 to cover expenses that have either invoices or proposals remaining in the year 2010.  Chairman Hartman seconded the motion; all were in favor, the motion passed.  

5. Middle School Wood Furnace

Selectman Carson is recommending the Board look at the heating system at the Middle School as a consideration for a heat source for the Town Hall.  Selectman Carson will arrange a site visit sometime in January.   

Selectman Carson then talked about how to put the right people together who could make heating recommendations so the Board can move forward; he also asked if the Maintenance Technician could work in conjunction with the Energy Committee so they can make a recommendation.  Selectman Carson feels money should first be spent on insulating the indicated areas within the audit report to help reduce energy costs; he said these projects can reduce the energy needs by close to 40% so a conventional fossil based heating system could still be considered.  The Town Administrator said so far the Building Technician has contacted two contractors to work up a cost for the various energy upgrades.  

6. Transfer Station Committee

Selectman Carson discussed and recommended holding the TSC meetings in the evening for better attendance and adding Matt Waite – Director of Public Works to the membership.   Selectman Carson said some of the items that are being worked on are a swap shop and how to increase recycling.   

7. Manifest

Selectman Carson moved to authorize the Selectmen to sign manifests and order the Treasurer to sign Payroll check numbers 933 – 1023 in the amount of $108,651.03 (includes 23 direct deposit stubs) and Accounts Payable check numbers 45273 – 45363 in the amount of $1,534,867.32.  Chairman Hartman seconded the motion; all were in favor, the motion passed.  A check to the County is included in the Accounts Payable.  

8. Investment Policy

Selectman Carson moved to adopt the Investment Policy for the Town of Warner as written by David Karrick, Jr. and amended by the Board of Selectmen to be effective on December 28, 2010 .  Chairman Hartman seconded the motion; all were in favor, the motion passed.  

9. Formal Adoption of Vacation & Sick Leave Accumulations

The Town Administrator said the changes to the vacation & sick leave have been sent out to all the employees, no suggested changes were received.  Selectman Carson moved to formally adopt the changes as posted of the vacation and sick time accumulation policy and incorporate it into the Warner Personnel Policy.  Chairman Hartman seconded the motion; all were in favor, the motion passed.  

10.  Meeting Minutes

Selectman Carson moved to approve meeting minutes dated November 29, 2010 .  Chairman Hartman seconded the motion; all were in favor, the motion passed.  

11. Abatements

Selectman Carson moved to approve the abatements Map 32 Lot 027 in the amount of $25.27 and on Map 6 Lot 004 for $13.60.  Chairman Hartman seconded the motion; all were in favor, the motion passed.  

12. Other Business

Chairman Hartman reported that the Town of Warner is still responsible for paying $8,000 to the Regional Co-op for not meeting the guaranteed annual tonnage; he said if he learns of any changes he would report back to the Board.  Also, Warner is not the only town that did not deliver their GAT.  

13. Nonpublic Session

Selectman Carson moved to enter into Nonpublic Session at 7:41 p.m. per RSA 91-A:3 II (b), hiring. The motion was seconded by Chairman Hartman. A roll call vote was taken. Chairman Hartman – yes; Selectman Carson – yes.  Motion passed unanimously.   

In attendance: Chairman David Hartman., Selectman Clyde Carson; Town Administrator Laura Buono

Chairman Hartman moved to come out of Nonpublic Session at 7:54 p.m.   The motion was seconded by Selectman Carson. A roll call vote was taken. Chairman Hartman – yes; Selectman Carson – yes.  Motion passed unanimously. 

Selectman Carson moved to seal and restrict the nonpublic meeting minutes per RSA 91A:3 III.  Motion was seconded by Chairman Hartman.  A vote was taken.  Motion passed unanimously.

14. Adjournment

At 7:54 p.m. a motion was made to adjourn.

 

Board of Selectmen

David E. Hartman - Chairman
David Karrick, Jr.
Clyde Carson