In Attendance: Chairman Robert C. O’ Connor

Selectman John C. Brayshaw

Selectman Edward F. Mical

Public Works Director - Allan N. Brown

Supervisor of the Transfer Station – Paul Fouliard

Recording secretary: Mary Whalen

Chairman O’Connor opened the work session at 8:13 a.m.

Chairman O’Connor discussed the decisions that were made at the April 6, 2002 work session. The Board decided to separate the Transfer Station from the Highway Department with a probation period extending through the end of the 2002 budget year.

Chairman O’Connor informed Mr. Fouliard that there are concerns and conditions that will be typed up and addressed in the near future, some of them are:

v advanced planning

v requirements to attend particular meetings

v probationary period until the end of the 2002 budget year

Selectman Mical brought up the Oil Grant that was previously motioned by the Board for Mr. Brown to take care of.

Mr. Brown stated that the information can be passed onto Mr. Fouliard.

Selectman Mical feels Mr. Brown should continue working on the grant.

Mr. Fouliard feels that the oil tanks are a good idea, but the new furnace that All in One proposed to sell to the Town at cost is more critical.

Selectman Brayshaw feels that if there is going to be a separation, then the oil grant should be worked on by Mr. Fouliard.

Selectman Mical made a motion to have the Oil Grant transferred to Paul Fouliard. Selectman Brayshaw seconded the motion. All were in favor. The motion passed.

Mr. Brown will turn all the information about the Oil Grant over to Mr. Fouliard.

Selectman Brayshaw recommended that a working relationship be formed between the two departments. Chairman O’Connor will now be the Liaison to the Transfer Station.

Selectman Brayshaw commented that the split in departments was long overdue. This separation will give Mr. Brown more time to work with his men, and hopefully the Transfer Station will pull together as a team and do what Mr. Brown has done for thirty years.

Mr. Fouliard asked if glass could be dumped at the holding area at the Highway Department. Mr. Brown will arrange an area for Mr. Fouliard to dump the glass.

Selectman Mical asked if the glass was crushed could it be used. Mr. Brown will use it as fill right now.

The Board discussed the impact of Mr. Brown’s budget cuts.

Mr. Brown does not want his paving program damaged in any way. There was $25,000.00 cut from paving which will take out East Sutton Road.

Chairman O’Connor asked Mr. Brown that when he went back to re-do his budget was the $25,000.00 taken out of paving because it was easy. Paving is needed, is there any where else the money can be taken from.

Mr. Brown had to cut $70,000.00 from his budget and he hit the big items to make the cuts.

The Board reviewed the list of roads scheduled for paving.

v Bible Hill Road, approximately 3200 feet

v Collins Road

v Iron Kettle

v Farrell Loop

Bible Hill and Collins Road will be worked on at the same time. Mr. Brown had $7,500.00 for culverts but had to cut it back to $5,000.00, which will take care of Bible Hill and Collins Road with a small inventory of culvert remaining.

Chairman O’Connor inquired about the cold patch. Mr. Brown will cold patch Melvins Road; there is no time to re-construct the road.

The items that took a substantial hit from the budget cuts were.

v Silver Lake dam has been zeroed out

v Hydrant maintenance – zeroed out

v Guardrails- zeroed out

v Cut the safety programs back

Selectman Brayshaw verified with Mr. Brown that the above paving projects have enough budgeted money to be completed. Mr. Brown acknowledged that the paving projects would reach completion.

The Board discussed the paving of the Old Graded School/Old Graded School parking lot. The Board is concerned that $25,000.00 is not enough to complete the paving. The budget for the paving was originally $32,000.00. Mr. Brown stated that he could pave the parking lot for the $25,000.00 but his concern was about the parking availability while the work is underway. The Board discussed alternate parking on Geneva Street.

Chairman O’Connor stated that the Board is fully aware of the large budget cut to Mr. Brown’s department. The Board will work with Mr. Brown. If Mr. Brown finds that the same projects will be in jeopardy due to the lack of funding. Chairman O’Connor asked Mr. Brown what else is not happening due to the budget cuts.

Mr. Brown stated that it depends on what transpires during the work that they have scheduled, if they run into any problems. Mr. Brown will be stacking the salt shed in preparation for next winter. The part-time labor was cut by $10,000.00, due to a light winter; the Highway Department did not use a lot of the part time labor. There is a mile of shoulder work that needs to be done on Kearsarge Mountain Road. Roadside mowing needs to be worked into the schedule.

Chairman O’Connor asked Mr. Brown if there is anything that he has major concerns about. Mr. Brown stated that he does not have any major concerns, but the Board needs to be aware that there is a lot of small jobs going on a once. Chairman O’Connor would like to meet again in July to see what Mr. Brown perceives in the next six months.

Mr. Brown informed the Board that he needs to close the sand pit, and it will take a week of bulldozer work at $5000.00.

Selectman Brayshaw made a motion to close the work session at 9:10 a.m. Selectman Mical seconded the motion. All were in favor. The motion passed.

Board of Selectmen

Robert C. O’Connor- Chairman

John C. Brayshaw

Edward F. Mical

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